Induction Proposal

Saloni
INDIA

USA

SINGAPORE

Current Induction Process

Before Joining - Offer Letter

DOJ - HR Policies (attendance,

compensation, leaves,
probation, SPOC)

DOJ - Appointment letter

Access & asset handover &

email id

DOJ - HRMS Forms,

Credentials collection, System
request

Handover to Manager

Pre Joining

Before Joining - Offer Letter

Wishes on Events like Holi,

Womens day etc via email

15 days prior to Joining - Admin

introduction for How to survive
in Hyderabad
7 days prior to joining Assign
Buddy (Refer The Buddy
System)

1 day before joining - What to

Expect - Day 1

Day of Joining
DOJ - Appointment letter
Other Forms

Asset Handover & How to use these

assets

About Company & Its Businesses PPT

Introduction to Business Heads &

Meeting the Manager & Team & walk
through of office

Leadership Story/ Success Story Video

Company sponsored Lunch with

Manager

HR Policies & SPOCs

Introduction to Grey Tip

Product Intro / Demo

Helping us understand New Joinee

FIRO - B test

Evening Tea/ Coffee with Buddy

(Formal introduction)

Admin Shares Seat Allocation; Induction Kit; Access

Day ends with gifting T-Shirt

(Welcome to Family)

Days Ahead
Day 2

Day 5

Finds a Handwritten card on

the desk
Welcome to the team, Have a
great start - From Manager

Half an hour interaction with

HR

EOM (3 months)

Interaction with HR - half hour

Experience

Likes / Dislikes / Must Haves

etc

HR called Buddy meet (informal

meet)
(Post this meet, everyone can
join monthly bday celebration)
Last weekend of every Month
Half Day Outbound Adventure
Hyderabad
(Rs. 1000 per person) for new
joinees of the month

The Buddy System

INDIA

USA

SINGAPORE

The Buddy System

Select a Buddy

To all new joinees allocate a buddy 7 days prior to joining , ask new joinee to initiate
contact

EOM - HR organised Buddy meet

(Ensure that buddy meets candidate)

Each Buddy has a budget of Rs. 500 to take him/her out for Tea / coffee etc outside
office hours
For first 3 months, claimable against bills

Each Buddy submits a report to HR giving a brief of the queries the employee had
( without mentioning the name of the employee) for the HR to improve upon

Why Buddy Program

Buddy program is a tool to accelerate the new employees ability to deal with the early
disconcerting issues. By implementing Buddy Program it is intended that:
1. The new employee feels at home with the company, in a quick process;
2. Straightforward queries regarding basic operational issues are dealt with in a timely
and non-bureaucratic manner;
3. The initial confusion and uncertainty faced by all new employees is reduced;
4. New employees find out how to manage us, the company, in a supportive and riskreduced environment;
5. New employee begins to add value more quickly, leading to increased confidence &
self-esteem;
6. Buddy program provides one-point contact to operationally necessary information.
7. In essence, the development / performance of the individual is not an expected output
from Buddy Program

Who to Select as Buddy

Criteria for Selection of BUDDY
1. Not from new joinees department & will have time to be accessible to the new
employee.
2. Should have been in the company for at least 1 year
3. Has understanding and commitment to the Companys mission, goal and values.
4. Is proud of the organization.
5. Demonstrates high performance.
6. Is a positive role model who is well regarded and accepted by current employees.

Frequency and timing of meetings

1. Buddy must meet the new employee regularly for at least 15-20minutes, once a week
during their first month
2. at least once a month thereafter.
3. This meeting is often best conducted over lunch or in an informal setting, and used to
discuss any non-urgent issues the new employee may have.
4. During the working day, it may be reasonable to expect as many as3 - 5 brief queries a
day from the new employee in the first few days, reducing down to one or two a day
thereafter.
5. Although every new employees is different, however after 2-3months, you may hear
little or nothing from them on a daily basis. IT WILL BE A GOOD SIGN.

Thank You
Please ask queries & Share suggestions