Project Management Term Project

Project Charter Simplexo Infratech

Submitted by : Ajay Tiru

2015PGP062

Bhawana

2015PGP018

Dheeraj Singh
Puneet Agrawal

2015PGP127
2015PGP147

About Simplexo Infratech ltd

Simplexo Infratech is a major engineering, procurement, construction, power

and infrastructure company, with global operations. Simplexo Infratech
addresses critical needs in key sectors - Hydrocarbon, Infrastructure, Power,
and Process Industries- for customers in over 30 countries around the world

The Companys construction footprint extends across eight countries in addition

to India. Simplexo Infratech has several international offices and a supply chain
that extends around the globe

Mission

Simplexo Infratech shall be a professionally-managed Indian multinational,

committed to total customer satisfaction and enhancing shareholder value.

Vision

Simplexo Infratech shall foster a culture of caring, trust and continuous

learning while meeting expectations of employees, stakeholders and society.

Objective

To find cost-effective, sustainable and green solutions to the country's energy

and infrastructure requirements.

Eight Projects shortlisted from Business By Bids

Project 6

Project 4

Project 5

Project 7
Project 2

Project 8

Project 1

Project 3

Project Selection using AHP matrix

Based on the six parameters given in the AHP matrix we can see that Project 4 (DAE) came
out to be most suitable project for Simplexo Infratech
Project 4

About the Client

The Department of Atomic Energy (DAE) came into being on August 3, 1954 under the direct
charge of the Prime Minister through a Presidential Order. According to the Resolution constituting
the AEC, the Secretary to the Government of India in the Department of Atomic Energy is ex-officio
Chairman of the Atomic Energy Commission.
DAE has been engaged in the development of nuclear power technology, applications of radiation
technologies in the fields of agriculture, medicine, industry and basic research.
DAE comprises five research centers, three industrial organizations, five public sector undertakings
and three service organizations. It has under its aegis two boards for promoting and funding extramural research in nuclear and allied fields, mathematics and a national institute (deemed
university).
It also supports eight institutes of international repute engaged in research in basic sciences,
astronomy, astrophysics, cancer research and education. It also has in its fold an educational
society that provides educational facilities for children of DAE employee

Project Background:

The DAE Learning and Development Academy would be small campus

containing a Guest House, Park, Swimming Pool and 4 class rooms where
DAE employees would be given training of the Leadership and Technical
Skills. The project is to plan and design the entire campus with the focus on
green and sustainable technology and best in class facilities to deliver quality
lectures and a peaceful abode for learning and development.

Purpose/Business Need:
Due to increasing awareness of corporate to inculcate leadership skills and
provide technical training the project was passed to build a standalone
campus of learning in Chennai.

Project Objectives
To design and plan DAE Learning and Development Academy having small
campus containing a of Ground + Two (2) floors of Guest House, Park, Recreation
Centre and 4 class rooms within 18 months and under the total cost of 864.72
Lakhs where DAE employees would be given training of the Leadership and
Technical Skills
In technicaltermsthe LDA endeavours to:
Provide an example of good building practice.
Showcase the use of renewable energy and sustainable practices.
Be a bespoke centre where materials, products and equipment for the
building, construction and building services industries are displayed.
Include a library for manufacturers and suppliers literature and products and
equipment both from the UK and abroad.
Have a comprehensive information retrieval system based on the latest
information technology techniques for the research and location of materials.

Project Scope
The boundaries of the project are limited to providing:

Construction Design services

Mechanical/Electrical Design services
Public health services
Renewable technology

Sponsorship and Ownership:

The project is sponsored by DAE and final product ownership will belong to the
same, DAE

Terminology:
DAE means Department of Atomic Energy, Chennai and LDA means Centre for
Learning and Development Academy

Project Approach:
The Project shall be approached in the following manner
Pre-Planning,
Conceptual Design Stage,
Schematic Design Stage,
Design Development Stage,
Construction Drawings (or Contract Documents), and Construction
Administration

Project Deliverables and Quality

Objectives:
A design and construction programme and information.
An energy statement for planning submission according to the energy strategy
An M&E and renewable design development report.
Design development report signed off by the client.
Procurement methods
Scope Statement
The Work Breakdown Structure
Cost plan for M&E and renewables.
List of the wider stakeholders
Risk assessment of the design.
Information on life cost studies.
Detailed schematic drawings
Design drawings showing space required for services in risers and floor/ceiling voids.
Technical design report signed-off.

Technical Requirements:
Home must meet local building codes
All windows and doors must pass NFRC class 40 energy ratings
Exterior wall insulation must meet R factor of 21
Structure must pass seismic stability code

Limits and Exclusions:

Owner is responsible for landscaping
Air conditioning is not included
Site work limited from Monday to Friday 8:00 AM to 6:00 PM
Contractor is responsible for subcontract work

Organization and Responsibilities:

Project manager

Mr. Puneet Agrawal

Operation Manager

Ms. Bhawana

Purchase Manager

Mr. Ajay Tiru

Finance Manager

Mr. Dheeraj Singh

Suppliers

Mr. XYZ

Contractors

Mr. ABC

Consultants

Mr. PQR

Architect

Mr. ASD

Project Responsibilities and Resources:

A pro-forma is to be kept where the project status and responsibilities shall be
indicated and the date added. The pro-forma may be amended where
appropriate
The project manager supported by his staff: an assistant, a document controller
and a secretary will be based on site in the site office
Each shall be provided with a computer, a desk and a chair. Two of the
computers will have additional software such as Autocad and MS Project while
the remaining two will have the standard software for general office work
A telephone network with four telephones will be provided along with an A0/A1
and an A3 printer, a fax machine, a digital camera and a scanner. Stationary
will also be provided
A male and female toilet will be provided and a small fridge, a toaster and a
kettle will also be provided along with 4 mugs, 4 plates and 4 side plates. A set
of teaspoons and a table are also to be provided

Key resources involved in the project

Architectural Consultant

Sub-Consultant

Project Manager

Operation Manager

HR Manager

Client SPOC

Blue Collar Workers

Risk Management
A project risk register will be kept. The register will have a risk management
checklist subdivided into the following categories stating the action taken to
mitigate risk and the date.
Third party risk
Client risks
Site control risks
Design team risks
Construction team risks
Other risks

Foreseeable difficulties and constraints

Inexcusabledelays: Can be divided into compensable delays, where the

contractor may recover damages for the extra costs it incurs as a result of the
delay, and noncompensable delays, where the contractor is entitled to time but
no money

Excusabledelays: An extension of the time for performance is justified, and, in

some cases, the contractor may be entitled to recover delay damages from the
owner

Compensabledelays: A delay that is compensable to a contractor is one that

was not anticipated when the contract was made and is due to some inaction or
action for which the owner or those working under him or her are responsible

Concurrentdelays: A concurrent delay occurs when two or more unrelated

delays affect the work at the same time

Liquidateddamages: Due to the difficulty of calculating damages at the time of

contracting, contracts frequently include a provision for pre-set or liquidated
damages, which are established on a per-day basis for each day the project is
not completed on schedule

Work Breakdown Structure

Project Milestones and Schedule

1st July
2016 to
1st
August
2016

Project Overview and Scoping

1st
August
2016 to
5th
Septemb
er 2016

Define requirements, BOM and client

requirement gathering
5th
Septemb
er 2016
to 1st
October
2016

Analyse the requirements and prepare risk mitigation plans

1st
October
2016 to
1st
February
2017

Design the plans and maps for the campus on

basis of requirements gathered
1st
February
2017 to
1st
December
2017

Build and Execute the Plans and designs

1st
December
2017 to
2nd
February
2018

Maintenance

Social Costs:

TrafficDelays: Traffic delay costs are due to the increased time spent traveling
and these are based on the value of time to users

VehicularOperatingCosts: Costs such as fuel as well as maintenance and

costs due to wear and tear of the vehicles passing through the construction
sites

PedestrianDelays: Cause the traveler to extend the commute which leads to

reduction in productivity time

ParkingLosses: Travelers are forced to park farther away and spend more
time walking and time being productive. Loss of parking ticket fines and
parking meter revenues affect local government budgets, especially in smaller
municipalities that rely on the on these forms of revenue.

NoisePollution: It not only affects the productivity of the people at work but
also the happiness of people at leisure but also the lower housing and property
values

Social Costs:

DirtPollution: Dust and dirt pollution can lead to increased cleaning fees
or a less acceptable environment which should be cleaned

AirPollution: Air pollution is increased with the use of heavy machinery for
digging and trucks for hauling bedding materials when less environmentally
intrusive methods could be used

Accidents:

Productive years of the injured: the compensation of an injured worker for the
case of permanent total incapacity and the case of permanent partial incapacity,
with reference to earnings, age and the extent of loss of earning capacity of the
injured worker

Families and relatives losses. This refers to the opportunity costs of family
members work and relatives work to take care of the injured workers

Losses due to medical expenses and hospitalization

Risk Analysis

Pureandspecificrisk: These incorporate harm to people and property, for

example, fire, storm, water, breakdown, subsidence, and so forth. Contract
conditions regularly make it a contractual obligation to take out insurance cover
against these risks

Fundamentalrisk: These incorporate external elements, for example, harms

because of war, nuclear pollution, terrorist assaults, government policy on
taxes, labour, security or other laws, and so on. Such episodes are all the
subject of statutory risk and no insuraance cover is usually available or required

Speculativerisk: something which can be apportioned ahead of time as chose

by the parties to the agreement. This may incorporate loss in time and money,
which result from sudden ground conditions, incredibly unfavorable climate,
unforeseeable deficiencies of labour or materials, and other similar matters
outside the ability to control of the contractor

Risk Analysis

Losses of time and cash because of delays and disputes such as ownership of
site, late supply of data, wasteful execution of work, etc. Poor heading,
supervision or correspondence; delays in installment; and postponement in
resolving disputes

Requirementrisk:Requirements were poorly specified and further definition

inceases the scope of the project. Required deliver might be outside the
capability of the development team to deliver

Customerrisk:Customers insist on new requirements, faster completion than

scheduled, review decisions are slower than expected

HRrisk:some key workers leave the job while the projecct is going on, the
project manager might leave job leaving the project midway, conflicts among
team members, etc.

Expected Benefits of Proposed Project

Accommodates the most lowest possible task cost taking into account selecting
the least bidder from each of the distinctive offer divisions.

Represents the most ideal system for securing local contractors

Takes into account Sales Tax investment funds on straightforwardly secured

materials when permitted.

Gives an advocate exclusive to the Owner by putting a development director

and master nearby amid all periods of development. This will accommodate
early debate determination and forceful and reasonable change request
arrangements.

Wipes out any conflict of interest since the Construction Manager does not
perform design or trade contracting through its own particular workforce

Promotes building design feedback during plan creation. This includes design
and building material suggestions as well as early and accurate estimates

Expected Benefits of Proposed Project

Gives the chance to "quick track" and stage the venture to get the task in the
ground before it solidifies, while keeping up coherence with your building
delegate

Eliminates the mark-up cost of subcontractor's underlying bids and on change

orders. The administrative fees of a General Contractor are just exchanged to
the Construction Management firm

Permits the Owner to choose their development agent taking into account the
company's skill and similarity as opposed to just on cost. The Construction
Manager builds up a charge which is not needy upon definite task cost, but
instead depends on labor needs

Produces extra income for the Owner since any cost savings realized through
the offering procedure and any remaining assets in contingency and general
condition records are returned to the Owner toward the end of the venture

Critical success factors

ProjectManagementFactors:The variables in project management

incorporate satisfactory communication, control mechanisms, feedback
capabilities, troubleshooting, investigating, coordination viability, basic
leadership adequacy, checking, project organization structure, plan and
timetable followed, and related past administration experience

ProcurementRelatedfactors: define the scope of procurement as the

framework within which construction is brought about, acquired or obtained.
Therefore, two attributes are used to measure this factor; they are procurement
method -selection of the organization for the design and construction of the
project and tendering method- procedures adopted for the selection of the
project team and in particular the main contractor.

Clientrelatedfactors: The client- related factors concerned with client

characteristics, client type and experience, knowledge of construction project
organization, project financing, client confidence in the construction team,
owners construction sophistication, well-defined scope, owners risk aversion,
client project management

Critical success factors

DesignTeamRelatedFactors:design team-related factors consist of design

team experience, project design complexity, and mistakes/delays in producing
design documents.

Contractorrelatedfactors: contractor experience, site management,

supervision and involvement of subcontracting, contractors cash flow,
effectiveness of cost control system, and speed of information flow

ProjectManagerrelatedfactors:under this factor consist of the skills and

characteristics of project managers, their commitment, competence,
experience, and authority

Businessandworkenvironmentrelatedfactors: The attributes used to

measure this factor are economic environment, social environment, political
environment, physical environment, industrial relation environment, and level of
technology advanced.

Proposed Modalities of Monitoring and

Execution

Controlling capital expenditures

Monitoring change orders

Scheduling thousands of activities for hundreds of people

Maintaining an ethical and safe work environment

Document and analyze construction process controls

Test financial controls for weakness and/or compliance

Reconcile contractors cost calculations

Verify contractors cost calculations with contract terms

Recommend financial control improvements

Validate continued testing with cost/benefit analysis

Preparation of control schedules

Reconcile project expenditures

Proposed Modalities of Monitoring and

Execution

Change order analysis and pricing analysis

Subcontract analysis

Material purchases

Verification of contracted scope

Equipment rental analysis

Bonds and insurance analysis

Quality assurance and quality control

Contractors applications for payment

Owners project payments

Pay application back up documentation

Contractors costs by major construction phase

RFIs and scope changes

Direct labor analysis

Labor burden analysis

Limitations

The limitations were primarily in the area of expansion. The new techniques as
explained above can although have impact on cost reduction but
simultaneously reduce the scope for future expansion above the lecture halls.

Budgeting for the intermittent tendering (eg. Electricity fittings, Plumbing and
other hardware requirements) will be facilitated by Simplex but the final call will
to be made by the Department of Atomic Energy on the final tender
requirements and selection

Intermittent Tendering will be done in order to have the compatible equipments

in place as required by the client i.e. Department of Atomic Energy to have the
best in class equipment at the feasible rates

Future Scope of Work

Building Information Modeling can be a very valuable tool and process in building
construction

Value Engineering is the process that includes developing and evaluating

alternative construction methods and techniques to add value to a project. It can
be theoretically added through a cost savings and reduction of Potable water use
in the operation of the building

Alternative Exterior Wall Assemblies were explored and two options were
developed to compare to the original system. The recommendation of the Metal
Stud Crete system was made

Through Building information modeling alternative designs and options can be

explored quickly and efficiently, allowing more opportunities and options to be
explored

Thank You