Introduction

A payroll system involves everything that has to do with the payment

of employees and the filing of employment taxes. This includes
keeping track of hours, calculatingwages, withholding taxes and
otherdeductions, printing and delivering checks and paying
employment taxes to the government.

The payroll system starts when a company hires its first employee. In
the United States, every new employee must be reported to the state
along with a completed W-4 tax form. The W-4 determines how many
allowances the employee qualifies for when calculating the federal
income tax that should be withheld from each check. Generally, the
more dependents you have, the less income tax you have to pay.

Introduction
As an employer, the W-4 is the first of many forms that you
must keep on file as part of your payroll system. In fact, the W4 needs to be kept on file up to four years after the employee
is fired or quits [source:Intuit]. You must also keep track of the
employee's critical personal information, like the address to
which checks are sent, or in the case of direct deposit, the
bankinformation and account number where the money is
wired. All of this information is highly sensitive, meaning that a
good payroll system should also be very secure.

Profile of the Problem

Payroll is defined as a method of administrating employees

salaries in the organizations. The process consists of calculation of
salaries and tax deductions of the employees, administrating the
retirement benefits and disbursements of salaries to employees. It
can also be called as an accounts activity which undertakes the
salary administration of employees in the organization.
Administrating the employees salaries is not an easy task, the HR
and accounts department work together to calculate and disburse
the salary to the employees. Thus, payroll management can be
further subdivided into two sub processes, i.e. Payroll accounting
and payroll administration.
There are mainly 2 modules in this software
Administrator Module

Existing System
Presently salary calculation is done manually, it take so
much of time to compose salary of all employees. It also
takes very long time to make salary slip ready. Due to
manual process some time it takes very long time, in
turn it delays the salary distribution.
This

is

big

problem

to manage when salary is not

generated in time. The other main problem is errors, even

with double cross check here or there some errors will
happen, this again create large problem.

Hardware & Software

Requirements
Hardware Requirements
1. 233 MHz Pentium processor or other compatible
Intel Chipset Motherboard
2. 512 MB SD-RAM
3. 4 GB hard disk

Software Requirements
1. Operating System -Windows 98 onwards
2. Application Software -java
3. Database Tool MS Acess

Existing Software

JAVA

Java is an object-oriented language similar to C++, but

simplified to eliminate language features that cause
common programming errors. Java

source code files

(files with a .java extension) are compiled into a format

called byte code (files with a .class extension), which
can then be executed by a Java interpreter. Compiled
Java code can run on most computers because Java
interpreters and runtime environments, known as Java
Virtual

Machines

(VMs),

exist

for

most

operating systems, including UNIX, the Macintosh OS,

and Windows. Byte code can also be converted directly
into

machine language

just-in-time compiler (JIT).

instructions

by

JAVA
Java is a general purpose programming language with a
number of features that make the language well suited
for use on the World Wide Web. Small Java applications
are called Java applets and can be downloaded from a
Web server and run on your computer by a Javacompatible Web browser, such as Netscape Navigator
or Microsoft Internet Explorer

MS Access
Microsoft Access is known for its ability to empower nonprofessional developers to create database applications on their
own. Users can easily create tables, queries, forms and reports,
and connect them together with macros. Advanced users can use
VBA to write rich solutions with advanced data manipulation and
user control.
Advantages of Microsoft Access
Easy to use and easy to deployment.
Integration with Windows OS
Scalability
Import and Export of data in all major database system.
Centralized Management
Reliability
Automating Tasks
ADO compatibility especially with ASP scripting.

DFD for present system

USE-CASE DIAGRAM

Data Flow Diagram DFD

th

Level DFD

Level 1 (High Level Diagram

2nd Level DFD

2nd Level DFD

2nd Level DFD

ER DIAGRAM

Snap Shot

Login page

Add Employee

Edit- Employee

Delete- Employee

Employee- Settings

Employee pay slip

Bibliography

.bulwarks.com/PDFS/Payroll%20Management%20Syst
.employeesalarysoftware.com
.xiphiastec.com/payroll.html
.navayugainfotech.com/payroll_management.html
.payrollsoftware.co.in/