Blueprint Training

Presentation:

Maintenance Work
Orders
October 3, 2006

Project Goals

Implement SAP Plant Maintenance system

Provide integration with Finance, HR, and Materials
Allow enhanced scheduling and planning for work assignments
Provide work scheduling as well as management reporting tools
Accommodate the use of mobile technology to reduce paperwork
Accommodate the use of GIS with SAP
Improve automated updates to customers about the status of work
Implement a Preventive Maintenance system for buildings, areas, and
equipment
Utilize standard SAP functionality to collect utility usage and cost
information for recharge calculations

The Maintenance Process

Identify the Work

Plan the Work

Do the Work

Preventive Maintenance

History/Analysis

Record What was Done

The Maintenance Process

Identify the Work

Web Request
Phone Call

Plan the Work

Priority / Dates
Labor Required

Do the Work
Parts Issued
Purchase Reqs

Parts

Preventive Maintenance

History/Analysis
Technical History

Procedures
Schedules

Record What was Done

Hours Worked

Breakdowns

Comments

Costs

Codes

The Maintenance Process

Identify the Work

SAP Notification

Plan the Work

SAP Work Order

Do the Work
SAP Goods Issue
SAP Purchase
Order

Preventive Maintenance

History/Analysis
UK Business
Warehouse

SAP Task List

SAP Maintenance
Plan

Record What was Done

SAP Order
Confirmation

What is the SAP Work Order Process?

Work Order
This is a financial and work management transaction which is used to
plan and charge labor, stock materials, non-stock purchases, and
services
It is integrated with Financials, Materials Management, and Human
Resources
It may be created from a Notification or without an existing notification
A notification may be automatically created while creating a Work
Order

Why should a work order be used?

To document the costs of an event

To accumulate charges for work which will be recharged to others

For Preventive Maintenance work

What information does a work order capture?

Descriptive information. This includes long text which is of unlimited
length
A priority for the work
A object to be maintained: A functional location (Building, Room) or
piece of Equipment
Contact information for the person reporting the problem or requesting
work
The assigned responsible person or work group
Planned labor and materials
Actual labor and materials costs

The transaction to
create an order is a
Favorite

The order type is

the 1st of the 3
fields required on
this screen.

Order Types

Campus

Housing

Medical

Utilities

Description

CPM1

HPM1

MPM1

UPM1

Preventive Maintenance

CRP1

HRP1

MRP1

URP1

Corrective (Repair)

CRN1

HRN1

MRN1

URN1

Renovation (Charged out)

CEV1

HEV1

MEV1

Special Events Setup

CST1

HST1

MST1

Cash Chargeout Order

Priorities
Description

Start

End

Area(s)

Emergency

10 Min

24 Hours

MCPPD

Emergency

30 Min

24 Hours

PPD, Housing

General Maint.

7 Days

30 Days

MCPPD

Scheduleable Maint.

7 Days

30 Days

PPD, Housing

Daily Operations

1 Day

2 Days

All

Research Fac. Res.

1 Hour

4 Hours

PPD

Priority Maintenance

1 Hour

4 Hours

Housing

Patient Care

1 Hour

4 Hours

MCPPD

Elect. Improv.

3 Days

10 Days

MCPPD

Elect. Improv.

PPD, Housing

Renovations

PPD, MCPPD

Renovations/AptChk

Housing

Now a Functional Location

for this order is entered. Just
the Campus and Building
may be entered and then it is
selected from a list by
clicking the

The floor may be expanded to

show rooms by clicking on
the floor.
Highlight the room and
double-click,

Press
ENTER or
click

A description of
the work is
entered.

An estimate of labor
time required is
entered.

The Order
is saved.

Other information which could be entered:

- Person Assigned

- Materials

- Special Conditions

Many of these items are added later as additional

planning is performed for more complex orders.

For More Information:

Ben Crutcher: ben@email.uky.edu

IRIS Webpage: www.uky.edu/IRIS/