Blueprint Training

Presentation:
Maintenance Work
Orders

October 3, 2006
Project Goals

Implement SAP Plant Maintenance system

Provide integration with Finance, HR, and Materials

Allow enhanced scheduling and planning for work assignments
Provide work scheduling as well as management reporting tools
Accommodate the use of mobile technology to reduce paperwork
Accommodate the use of GIS with SAP
Improve automated updates to customers about the status of work
Implement a Preventive Maintenance system for buildings, areas, and
equipment
Utilize standard SAP functionality to collect utility usage and cost
information for recharge calculations
 The Maintenance Process

Plan the Work Do the Work

Identify the Work

Preventive Maintenance

History/Analysis Record What was Done

 The Maintenance Process

Plan the Work Do the Work

Identify the Work
Parts Issued
Priority / Dates
Web Request Purchase Reqs
Labor Required
Phone Call
Parts

Preventive Maintenance
Procedures
History/Analysis Record What was Done
Schedules
Technical History Hours Worked
Breakdowns Comments
Costs Codes
 The Maintenance Process

Plan the Work Do the Work

Identify the Work
SAP Goods Issue
SAP Work Order
SAP Notification SAP Purchase
Order

Preventive Maintenance
SAP Task List
History/Analysis Record What was Done
SAP Maintenance
UK Business Plan SAP Order
Warehouse Confirmation
What is the SAP Work Order Process?

Work Order
This is a financial and work management transaction which is used to
plan and charge labor, stock materials, non-stock purchases, and
services
It is integrated with Financials, Materials Management, and Human
Resources
It may be created from a Notification or without an existing notification
A notification may be automatically created while creating a Work
Order
 Why should a work order be used?

To document the costs of an event

To accumulate charges for work which will be recharged to others

For Preventive Maintenance work

What information does a work order capture?

Descriptive information. This includes long text which is of unlimited

length
A priority for the work
A object to be maintained: A functional location (Building, Room) or
piece of Equipment
Contact information for the person reporting the problem or requesting
work
The assigned responsible person or work group
Planned labor and materials
Actual labor and materials costs
The transaction to
create an order is a
Favorite
The order type is
the 1st of the 3
fields required on
this screen.
Order Types

Campus Housing Medical Utilities Description

CPM1 HPM1 MPM1 UPM1 Preventive Maintenance

CRP1 HRP1 MRP1 URP1 Corrective (Repair)

CRN1 HRN1 MRN1 URN1 Renovation (Charged out)

CEV1 HEV1 MEV1 Special Events Setup
CST1 HST1 MST1 Cash Chargeout Order
Priorities

Description Start End Area(s)

Emergency 10 Min 24 Hours MCPPD
Emergency 30 Min 24 Hours PPD, Housing
General Maint. 7 Days 30 Days MCPPD
Scheduleable Maint. 7 Days 30 Days PPD, Housing
Daily Operations 1 Day 2 Days All
Research Fac. Res. 1 Hour 4 Hours PPD
Priority Maintenance 1 Hour 4 Hours Housing
Patient Care 1 Hour 4 Hours MCPPD
Elect. Improv. 3 Days 10 Days MCPPD
Elect. Improv. PPD, Housing
Renovations PPD, MCPPD
Renovations/AptChk Housing
Now a Functional Location for
this order is entered. Just the
Campus and Building may be
entered and then it is selected
from a list by clicking the
The floor may be expanded to
show rooms by clicking on the
floor.
Highlight the room and double-
click,
Press
ENTER or
click
A description of
the work is
entered.
An estimate of labor
time required is
entered.
The Order
is saved.
Other information which could be entered:

- Person Assigned

- Materials

- Special Conditions

Many of these items are added later as additional

planning is performed for more complex orders.
For More Information:

Ben Crutcher: ben@email.uky.edu

IRIS Webpage: www.uky.edu/IRIS/