Communication Skills_________________________________________________________________________

ALL YOU WANTED TO KNOW ABOUT

PRESENTATION SKILLS
Communication Skills________________________________________________________________

PRESENTATION SKILLS
Types of Presentation
Persuasive
Explanatory
Instructional
Briefing

OBJECTIVE

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ESSENTIALS OF PRESENTATION
SKILLS
Develop Courage And Self-Confidence
Start with a strong and a persistent desire
Prepare
Act Confidently
Practice

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DEVELOPING CONTENT
What source?
- How do You decide what info should be
gathered?

Based on the Objective ,Target Group,

Organizations expectation
Organizations Target
Participants Expectations
Industry Standard

Collect far more material than you need to use

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STRUCTURE YOUR CONTENT

Deciding LOGICAL SEQUENCE
A Problem / Solution approach
A Cause / Effect approach
A Chronological approach
Go from simple to Complex
Go from Known to unknown
MACRO to MICRO or reverse

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PREPARING THE TALK

A talk is a voyage, it must be charted
Record your talk, and listen to it
Rehearse your speech from beginning to end.
Use gestures. Let yourself go. Imagine you are
addressing a real audience
Do not read your talk

.Cont

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HOW TO IMPROVE MEMORY

The natural process of remembering is :
Impression=>Repetition=>Association
Impression : Get a deep, vivid impression of the
thing you wish to remember. To do this you
must :
Concentrate

Get your impressions through as many as

senses as possible
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Visual 43

HOW TO IMPROVE MEMORY

(Cont.)
Repetition : Do not sit down and repeat a thing
over and over until you have engraved it in your
memory. Go over it once or twice, then drop it;
come back later and go over it again. Go over
you notes just a few minutes before you rise to
talk

.Cont
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Visual 43

HOW TO IMPROVE MEMORY

(Cont.)
Association : The only way anything can be
remembered is by associating it with some other
fact. When you wish to associate one fact with
others already in the mind, think over the new
fact from all angles. Ask : Why is this so? How
is this so? When is it so? Where is it so? Who
said it so?
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DEVELOPING DELIVERY
It is not as much what you say as how you say
it
Remember, good delivery is conversational tone
and directness, put your heart into your talking

.Cont

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DEVELOPING DELIVERY (Cont.)

Stress the important words in a sentence and
subordinate the unimportant ones
Let the pitch of your voice flow up and down
and back again
Pause before and after important ideas
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OPENING THE TALK

The opening is very important
It ought to be worked out in advance
The introduction ought to be short
Wade right into the heart of the subject with the
smallest possible number of words
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OPENING THE TALK (Cont.)

A speaker may be able to win immediate attention
of is audience by :
Arousing curiosity
Relating a human interest story
Beginning with a specific illustration
Using an exhibit
Asking a question
Opening with a striking quotation
Showing how the topic affects the audience
Starting with shocking facts
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MAKING YOURSELF UNDERSTOOD

Avoid technical terms when addressing a lay
audience
Be sure that your subject is clear in your mind
Appeal to the sense of sight, use exhibits,
pictures, illustrations
Restate your big ideas, but in different ways
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MAKING YOURSELF UNDERSTOOD

(Cont.)
Make your abstract statement clear by following
them with illustrations
Do not strive to cover too many points
- Must Know
- Should Know
- Could Know
Close with a brief summary
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RETAINING INTEREST OF
AUDIENCE
We are interested in extraordinary facts about
ordinary things
Our chief interest is ourselves
The person who leads others to talk about
themselves and listens intently will generally be
considered as a good conversationalist,
although he does very little talking

.Cont
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RETAINING INTEREST OF
AUDIENCE (Cont.)
Stories of people will almost always win and
hold attention
Be concrete and definite
Sprinkle your talk with phrases that creates
pictures
Interest is contagious
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CLOSING THE TALK

What is said last is likely to be remembered
longest
Hence, plan your ending carefully
Know almost word for word, how you are going
to close
Never end by saying, That is all I have to say
on the matter, so I guess I will stop talking

.Cont
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CLOSING THE TALK (Cont.)

Some ways to close a talk are :
Summarizing, restating, outlining briefly the
main points
Appealing for action
Paying the audience a sincere compliment
Raising a laugh
Quoting a fitting verse of poetry
Using a philosophical/mythological/other
quotation
Building up a climax
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8 STEPS TO A SUCCESSFUL
MEETING PRESENTATION
Set An Agenda On What The Presentation Will
Cover
Prepare Written Material For The Participants
Develop A Stage Presence
Open The Meeting With A Brief Prepared
Statement

.Cont
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8 STEPS TO A SUCCESSFUL
MEETING PRESENTATION (Cont.)
Audio-Visual Aid Add Spark To Your
Presentation
Get Participants Involved In The Presentation
Correct Misunderstandings Quickly
Know When To Close A Presentation
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USES OF VISUALS
Your Visuals should help the audience by :
Improving understanding, they should support
and extend the oral points you are making
Aiding Retention
Focusing on important points, they should draw
attention to the major points of your
presentation

.Cont
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USES OF VISUALS (Cont.)

Your Visuals should help you to :
Organize your thoughts, by serving as a visual
outline that you can follow while making your
presentation
Remember key points
Channel audience thinking, by guiding them
visually through your presentation
Present complex ideas, by breaking down the
ideas into segments