PRESENTATION AND

DISCUSSION IN SCIENTIFIC
MEETING

I Putu Gede Adiatmika

Department of Physiology
Udayana University, School of Medicine
 Podium Panic
For some people, the
thought of giving a
presentation is more
frightening than falling off a
cliff, financial difficulties,
snakes and even death.
 Oral Presentation Skills
Outline

Planning
Preparation
Practice
Performance
Questions
 Planning

Who are you talking to?

Why are you talking to them?
How long have you got?
What story are you going to tell?
 Preparation

Outline and sketch slides

Prepare slides
Proof read
Prepare notes -
brief keywords and phrases, except
maybe first couple of paragraphs
 Preparation - Outline

1 - 2 minutes per slide

Generic 15 min Conference Presentation

Title Slide (1) Title, author, affiliation, acknowledgements

Rationale (1-2) Why this is interesting
Methods (1-2) What you did
Results (2-4) What did you find and what does it mean
Summary (1) One thing you want them to remember
 Preparation - Slides
Use Images & Graphics

Relevant images communicate,

and maintain interest
Preparation - Slides
Use Images & Graphics
Minimise text & numbers
Preparation - Slides
Use Images & Graphics
Minimise text & numbers
Light text on dark background
Preparation - Slides
Use Images & Graphics
Minimise text & numbers
Light text on dark background
Avoid distracting backgrounds
 Preparation - Slides
Use Images & Graphics
Minimise text & numbers
Light text on dark background
Avoid distracting backgrounds
Use large arial fonts

HelveticaorArialratherthanseriffontslikeTimes
24 pt is minimum, 32 pt, or even 36 pt is
better
 Preparation - Slides
Use Images & Graphics
Minimise text & numbers
Light text on dark background
Avoid distracting backgrounds
Use large arial fonts
Mix upper and lower case

ALL CAPITALS IS HARDER TO

READ, ALTHOUGH IT MIGHT BE OK
FOR THE ODD TITLE
 Preparation - Slides
Use Images & Graphics
Minimise text & numbers
Light text on dark background
Avoid distracting backgrounds
Use large arial fonts
Mix upper and lower case
Use colour to highlight text
Use high contrast colours for important lines, symbols or text,
and lower contrast colours for less important lines, symbols or
text. But use a small number of colours
Preparation - Slides
Use Images & Graphics
Minimise text & numbers
Light text on dark background
Avoid distracting backgrounds
Use large arial fonts
Mixture upper and lower case
Use colour to highlight text
Keep figures simple
ow means, sd, effect size statistics, but not test statistic

80
*
Y axis(units)

60

40

20

0
1 2 3 4 5 6 7 8
Condition
Preparation - Slides
Use Images & Graphics
Minimise text & numbers
Light text on dark background
Avoid distracting backgrounds
Use large arial fonts
Mixture upper and lower case
Use colour to highlight text
Keep figures simple
Thick lines and large symbols
 20
Y Axis (units) r = 0.89
15

10
Participant 2
5

0
20 30 40 50 60 70
X Axis (units)
Preparation - Slides
Use Images & Graphics
Minimise text & numbers
Light text on dark background
Avoid distracting backgrounds
Use large arial fonts
Mixture upper and lower case
Use colour to highlight text
Keep figures simple
Thick lines and large symbols
Progressive disclosure
 Practice

Practice, practice, practice

Get feedback, and use it.
Be ruthless - delete unnecessary
information
 Performance
Greetings
Opening remarks
The Plan
Opening the main section
Moving to a new point
Elaborating a point
 Performance
Postponing
Reffering back
Highligthing
Indicators
Summarizing
Thanking the Audience
 Performance
Dont Apologise
Speak loudly & clearly
Use short simple sentences
Avoid jargon & abbrev.
Vary pitch, tone, volume, speed and pauses
 Performance

Avoid distracting mannerisms

Relax, be enthusiastic
Make eye contact
Keep an eye on the time remaining

CHECK USING CHECKLIST !!!!!

 Performance
Explain figures, and
point to important aspects

Give a clear and concise summary,

then stop.

Dont go overtime. Ever.

 Questions

Anticipate likely questions and

prepare extra slides with the answers

Maybe even plant a stooge

 Questions

If you dont know the answer, say no.

Offer to find out.

Ask the audience.
 Discussion

Entering the discussion ...

Agreeing ...
Disagreeing, doubting, attacking ...
Answering doubts and attacks ...
Stalling and hedging ...
 Discussion

Asking for clarification ...

Changing your mind
Ask for opinions
Expresing opinions
Making suggestions ..
Anticipating criticism ...
 Coffee Break Conversation
Meeting on old
friend
Casual style
Formal style
Semi formal style
 Coffee Break Conversation

Approaching a conference speaker

Not met previously
Introducing your work
Asking supplementary questions or/and
introducing yourself
 Coffee Break Conversation
Reintroducing yourself
Inviting someone to visit our university
Exhange name card
 A selection of conversational ice
breakers / casual exchanges

1. Standing in the coffee line

2. Looking for a room
3. Asking about the conference banquet
 Summary

Presentation skill consist of planning,

preparation, practice, performance.
Prepare for questions and discusssion
Go to the conference and make a
coversations and networking
The best way to learn is to do