AIS TO LAST

GROUP STANDING
OBJECTIVES:
To promote interactive learning
environment in the class,
To evaluate the individual and group
performance of the class and;
To impart knowledge through fun
learning activities.
MECHANICS AND FLOW
The title of the game is AIS TO LAST
GROUP STANDING.
There will be three rounds in the entire
game.
First round by Team ACCOUNTING
Second round by Team INFORMATION
Third round by Team SYSTEM
 For every round, one group will be
eliminated until the third round wherein
only two groups will compete with each
other.
Finally the LAST GROUP STANDING
will be the declared winner and will
receive unexpected prizes.
ROUND 1
by TEAM ACCOUNTING
FERNANDO, Clarence P.
FRANCIA, Donna Adoraine M.
MACAPULAY, Clyde Jeremy D.
LEARNING OBJECTIVES:
To be able to read and evaluate data
flow diagrams and systems
flowchart and;
To be able to prepare data flow
diagrams and systems flowchart
from a narrative.
PART I:
GAME PROPER
 GAME MECHANICS
This is the FIRST ROUND of the AIS TO
LAST GROUP STANDING which is created
by TEAM ACCOUNTING.
Each group (2-5) will be facilitated by the
other members of Group 1.
There will be 12 multiple choice
questions with corresponding points and
allotted time to answer.
 The timer will start after the questions were
read twice.
Each group will be provided with four (4)
pieces of paper with corresponding letters
A-D. These will serve as answer sheets and the
chosen letter in every question will be passed
to the assigned facilitator.
The facilitator will raise a BLUE FLAG if the
group being facilitated got the correct answer,
otherwise a YELLOW FLAG will be raised.
 Each questions and answers will be
explained by a certain group
member from the Team Accounting.
The group who gets the lowest score will
be ELIMINATED and the three remaining
groups will proceed to the next round.
NO BOOKS ALLOWED DURING
THE GAME PROPER!
Let the battle
begin!
Question 1: 10 secs, 1 pt.
The Chapter 4 of the AIS is all about?
a. Documenting Information System
b. Enterprise Resource System
c. Database Management system
d. Relational Databases and SQL
The Chapter 4 of the AIS is all about?
a. Documenting Information System
b. Enterprise Resource System
c. Database Management system
d. Relational Databases and SQL
Question 2: 15 secs, 2 pts.
DATA FLOW DIAGRAM (DFD) is defined as?
a. is a top-level, or least defined diagram of a system that
depicts the system and all of its activities.
b. is a graphical representation of a system showing the
systems internal and external entities and the flows of
data into and out of these entities.
c. is a graphical representation of a system showing the
systems processes, data stores and the flows of data
into and out of the processes and data stores.
d. is a graphical representation of a system or business
process.
DATA FLOW DIAGRAM (DFD) is defined as?

Answer: D. is a graphical
representation of a system
or business process.
Question 3: 1sec, 2 pts.
Which of the following is not a type of an
ENTITY in an accounting system?
a. Events
b. Agents
c. Organizations
d. None of the above
Which of the following is not a type of
an ENTITY in an accounting system?

a. Resource
b. Events
c. Agents
d. None of the above
 Resource- includes merchandise
inventory, equipment and cash.
Events includes orders, sales and
purchases.
Agents include people or organization.

These types of entities will be explained further in the following chapters!

 Internal & External Entities
Internal Entities are entities within the
system that transforms data.
External Entities are those entities outside
the system that sends data to, or receive data
from, the system.
Question 4: 10 secs for 1 pt.
Which of the following symbols depicts an entity
or a process within which incoming data flows
are transformed into outgoing data flows?
A. Bubble symbol B. Data Flow Symbol

C. External Entity Symbol D. Data Store Symbol

 Which of the following symbols
depicts an entity or a process within
which incoming data flows are
transformed into outgoing data flows?

Answer: A. Bubble Symbol

Why choice B. (Data Flow
Symbol) is incorrect?
Why choice C. (External
Entity Symbol)
is incorrect?
Why choice D. (Data Store
Symbol)is incorrect?
 Time cards
Departments
Payroll
processing
Human system
resources Employee data
Question 5: 10 secs, 1 pt
It is a type of DFD that portrays a systems
activities

A. Context Diagram
B. Physical DFD
C. Logical DFD
D. None of the above
It is a type
of DFD
that
portrays a
systems
activities
Answer:
C. Logical
DFD
Why choice
A. (Context
Diagram) is
incorrect?
Why choice
B. (Physical
DFD) is
incorrect?
Question 6: 20 secs, 3 pts.
Which of the following is true about differences
between Physical Data Flow Diagram and Logical
Data Flow Diagram?
a. A PDFD tells as what activities are being accomplished while
LDFD specifies how, where, or by whom the activities are
accomplished.
b. A PDFD depicts a system infrastructure while a LDFD
portrays a systems activities.
c. Processes in PDFD are labeled with verbs that describe the
activities being performed rather than with the nouns as
seen in a LDFD.
d. A PDFD is a graphical representation of a system showing the
systems internal entities, while A LDFD is a graphical
presentation of a system showing the systems external
entities.
 Which of the following is true about differences
between Physical Data Flow Diagram and Logical
Data Flow Diagram?
a. A PDFD tells as what activities are being accomplished while
LDFD specifies how, where, or by whom the activities are
accomplished.
b. A PDFD depicts a system infrastructure
while a LDFD portrays a systems activities.
c. Processes in PDFD are labeled with verbs that describe the
activities being performed rather than with the nouns as
seen in a LDFD.
d. A PDFD is a graphical representation of a system showing the
systems internal entities, while A LDFD is a graphical
presentation of a system showing the systems external
entities.
 Question 7: 10 secs, 1 pt
It is the successive subdividing or exploding of
logical DFDs.
a. down-top partitioning
b. left-right partitioning
c. top-down partitioning
d. right-left partitioning
It is the
successive
subdividing or
exploding of
logical DFDs.

Answer: C.
Top-down
partitioning
Question 8: 20 secs, 3 pts.
The DIAGRAM below is an example of?
 The DIAGRAM shown is an example of?
a. PDFD, because it started and ended with an
external entity.
b. PDFD, because it is a graphical
representation of a system showing the systems
processes, data stores and the flows of data into
and out of the processes and data stores.
c. PDFD, because it specifies where, how and
by whom a systems activities are accomplished.
d. LDFD, because it shows what activities the
system is performing.
The DIAGRAM above is an example of?
a. PDFD, because it started and ended with an external entity.
b. PDFD, because it is a graphical representation of a system showing the
systems processes, data stores and the flows of data into and out of the
processes and data stores.
c. PDFD, because it specifies where, how and by
whom a systems activities are accomplished.
d. LDFD, because it shows what activities the system is performing.
Question 9: 15 secs, 1 pt.
Systems flowchart is defined as:
a. is a graphical representation of a system showing the
systems internal and external entities and the flows of
data into and out of these entities.
b. is a graphical representation of a system showing the
systems processes, data stores and the flows of data into
and out of the processes and data stores.
c. is a graphical representation of a system or business
process.
d. is a graphical representation of a business process,
including information processes as well as the related
operating processes.
Systems flowchart is defined as:
Answer: C. is a graphical representation of a
system or business process.
Question 10: 15 secs, 2 pts.
Which of the following is correct?
Document
Computer Process
A Disk Start/Stop

Computer
B Document Disk Start/Stop Process

C Start/Stop Start/ Computer Document

Stop Process

D Computer Process Document

Start/Stop
Disk
 Which of the following is correct?

Document
Computer Process Start/Stop
A Disk

Computer
Document Start/Stop Process
B Disk

Start/ Computer Document

Start/Stop
C Stop Process

Start/Stop
D Computer Process Disk Document
Question 11: 15 secs, 2 Pts.
Which of the following figure is true?
A. B. C. D.
Time Time
Cards and
Time Cards
Time Cards and Cards and
payroll payroll
and payroll
payroll Changes
Changes Changes Changes

Computer Computer
Computer Computer Using Using Payroll
Using Payroll Using Payroll Payroll Program
Program Program Program

Paychec Paychecks and Paycheck

Paychecks Reports s and
ks and
and Reports Reports
Reports
Which of the
following
figure is
true?

Answer: A.
Question 12: 10 secs, 1 pt.
What is the PART II of TEAM ACCOUNTINGs
Presentation all about?
a. Preparation of Context Diagram
b. Preparation of Physical Flow Diagram &
Logical Flow Diagram
c. Preparation of Systems Flowchart
d. All of the above
 What is the PART II of TEAM ACCOUNTINGs
Presentation all about?
a. Preparation of Context Diagram
b. Preparation of Physical Flow Diagram &
Logical Flow Diagram
c. Preparation of Systems Flowchart
d. All of the above
 END OF
PART I
Scores will now be tabulated by the other members of GROUP 1.
Later, we will announced which three groups will remain and which one group will
be eliminated.
Meanwhile, lets listen to the PART II of TEAM ACCOUNTINGs PRESENTATION .
 PART II:
DISCUSSION PROPER
(Data Flow Diagrams &
Systems Flowcharts
PREPARATION)
PREPARING
DATA FLOW
DIAGRAMS
THE NARRATIVE
Para # Line # Text
1 1 AgreeTayoDito Cooperative uses the following procedures for cash receipts system
2 in its operating segment which is the ATD Canteen. The customers will

3 form a queue to order the food they desire. The food service crew will give the
4 order to the customers. The customers then will go to the cashier to pay for
5 their orders. The cashier will enter the sales order in the computer and the

6 computer will flash the price. The customers will pay for the price and the
7 cashier will receive the payment and enter the amount received in the
8 computer. The computer will flash the change and the cashier will give

9 the change to the customers, if any.

2 10 The computer will then enter the sales orders in the sales ledger and the
11 cash payments of customers will be entered in the cash ledger. The AgreeTayoDito

12 Cooperative Treasurer will get data about the cash payments in the
13 computer and then will deposit the cash to the bank.
TABLE OF ENTITIES AND ACTIVITIES
Table of Entities and Activities for ATD CANTEEN FOOD ORDERING and CASH
RECEIPTS SYSTEM.
Entities Para # Text
Customers 1 1.Forms a queue to order the food they desire
TABLE OF ENTITIES AND ACTIVITIES
Table of Entities and Activities for ATD CANTEEN FOOD ORDERING AND CASH
RECEIPTS SYSTEM.
Entities Para # Text
Customers 1 1. Form a queue to order the food they desire
Food Service Crew 1 2. Give the orders to the customers
Customers 1 3. Go to the cashier to pay for their orders
Cashier 1 4. Enters the sales order in the computer
Computer 1 5. Flash the price
Customer 1 6. Pay the price
Cashier 1 7. Receives the payment
1 8. Enter the amount received in the computer
Computer 1 9. Flashes the change
Cashier 1 10. Give the change to the customers, if any.
Computer 2 11. Enter the sales orders in the sales ledger and the
2 12. Enter the cash payments of customers n the cash ledger. TSU
ATD Cooperative 2 13. Get data about the cash payments in the computer
Treasurer
2 14. Deposit the cash to the bank.
DFD GUIDELINE 1: Include within
the system context (bubble) any entity
that performs one or more
information processing activities
DFD GUIDELINE 2: Include only
normal processing routines, not
exception routines or error routines,
on context diagrams, physical DFDs,
and level 0 logical DFDs
DFD GUIDELINE 3: Include in the
process documentation all (and only)
activities and entities described in the
process narrative no more, no less.
DFD GUIDELINE 4: When multiple
entities operate identically, depict only
one to represent all.
DFD GUIDELINE 5: For clarity, draw
a data flow for each flow into and out
of a data store.
DFD GUIDELINE 6: If a data store is
logically necessary (that is, because of
a delay between processes), include a
data store in the diagrams.
DFD GUIDELINE 7: Group activities
if they occur in the same place and at
the same time.
DFD GUIDELINE 8: Group activities
if they occur at the same time but in
different places.
DFD GUIDELINE 9: Group activities
that seem to be logically related.
DFD GUIDELINE 10: To make the
DFD readable, use between five and
seven bubbles.
DFD GUIDELINE 11: A data flow
should go to an operations process
entity square when only operations
process functions are to be performed
by that entity. A data flow should enter
an entity bubble if the operations
process entity is to perform an
information processing activity.
DFD GUIDELINE 12: On a physical
DFD, reading computer data stores
and writing to computer data stores
must go through a computer bubble.
DFD GUIDELINE 13: On a logical DFD,
data flows cannot go from higher- to
lower-numbered bubbles.
 PREPARING SYSTEMS
FLOWCHARTS
Systems flowcharting guideline 1 :
Divide the flowchart into columns: one
column for each internal entity, and,
optionally, one for each external
entity. Label each column.
Systems flowcharting guideline 2 :
Flowchart columns should be laid out
so that the flowchart activities flow
from left to right, but you should
locate columns to minimize crossed
lines and connectors.
Systems flowcharting guideline 3 :
Flowchart logic should flow from top
to bottom and from left to right. For
clarity, put arrows on all flow lines.
Systems flowcharting guideline 4 :
Keep the flowchart on one page. If you
cant, use multiple pages and connect
the pages with off-page connectors.
Systems flowcharting guideline 5 :
Within each column, there must be at
least one manual process, keying
operation or data store between
documents. That is, do not directly
connect documents within the same
column.
Systems flowcharting guideline 6 :
When crossing organizational lines
(i.e., moving from one column to
another), show a document at both
ends of the flow line unless the
connection is so short that the intent is
unambiguous.
Systems flowcharting guideline 7:
Documents or reports printed in a
computer facility should be should be
shown in that facility column first. You
can then show the document or report
going to the destination unit.
Systems flowcharting guideline 8 :
Documents or reports printed by a
centralized computer facility on equipment
located in another organizational unit (e.g.,
a warehouse or a shipping department)
should not be shown within the computer
facility.
Systems flowcharting guideline 9 :
Processing within an organizational unit on
devices such as a PC or computerized cash
register should be shown within the unit or
as a separate column next to that unit but
not in the central computer facility column.
Systems flowcharting guideline 10 :
Sequential processing steps (either
computerized or manual) with no delay
between them (and resulting the same
input) can be shown as one process or as a
sequence of processes.
Systems flowcharting guideline 11 :
The only way to get data into or out of
a computer data storage unit is
through a computer-processing
rectangle.
Systems flowcharting guideline 12 :
A manual process is not needed to
show the sending of a document. The
sending should be apparent from the
movement of the document itself.
Systems flowcharting guideline 13 :
Do not use a manual process to file a
document. Just show the document
going into file.
 END!
See you on the next round!

TEAM ACCOUNTING
FERNANDO, Clarence P.
FRANCIA, Donna Adoraine M.
MACAPULAY, Clyde Jeremy D.