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SAP Best Practices Baseline Package
SAP Best Practices Baseline Package
Purpose
This scenario describes the entire process sequence for a standard sales
process (Sale from Stock) with a customer. The business process encompasses
all steps from creating an order to the clearing of a customer account after
payment is received.
Benefits
When an order is entered, an availability check is performed and a shipping
point is determined automatically
A billing document is created and postings to FI and CO are made
Required
SAP enhancement package 4 for SAP ERP 6.0
The process starts with the creation of a customer's standard sales order.
Depending on the customer and the material, various special events take
place during order entry, such as customer/material pricing, insertion of
applicable discounts, checking the availability of the materials, and checking
the customer‘s credit history.
It is checked if enough material exists in the required storage location. If not,
a stock movement takes place. Then, the picking slips are generated to the
warehouse clerks to stage the product for shipment to the customer.
Once picked, the physically shipped quantity has to be registered in the
system to ensure that there are no differences between the sales order and
the delivery document. In case of actual differences, this can also be
documented and it ensures correct postings.
After the completion of picking, the warehouse clerk will have to
systematically relieve the inventory. This relief of inventory is the actual
recording of the physical quantity that is being shipped to the customer. This
results in the recording of the cost of goods sold in financial accounting.
Once the inventory has been relieved, the delivery can be invoiced and the
revenue, together with the cost of goods sold, is recorded in management
accounting. This step signifies the end of the business transaction in Sales
and Distribution.
The final step of this document describes how invoices are posted, customer
statements are prepared and printed, and the incoming payments are
recorded, and then cleared to make sure that the open customer account
balance is reconciled.
Process Flow Diagram
Sales Order Processing: Sale from Stock
(Optional)
Sales
Quotation
(112)
Customer
Sales Order
Entry
Check Batches
Warehouse Clerk
Inventory
Pick List COGS
Adminis
Billing
trator
Billing
Accountant
Receivable
Accounts
Sales: Period
AR–Incoming End Closing
Payment Operations
(157) (203)
Band: Identifies a user role, such as Accounts Role band To next / From last Diagram: Leads Flow chart continues on the next /
to the next / previous page of the previous page
Payable Clerk or Sales Representative. This band contains tasks Diagram
<Function>
scenario, or influence the course of events in the shape does not have any outgoing
to SAP
Business Activity / Event: Identifies an action that Does not Budget Planning: Indicates a Does not correspond to a task
either leads into or out of the scenario, or an outside correspond to a budget planning document step in a document; instead, it is
Business Process that happens during the scenario task step in the used to reflect a document
Budget generated by a task step; this
Activity / document
Planning shape does not have any outgoing
Event flow lines