The Organizing Function

What is Organizing?

Organizing is a process of establishing work

relation, flow of work and information and
grouping of activities, identification of authority
and responsibility of employees in the
organization.

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 Organizing
 Structuring working relationships in a way
that allows organizational members to work
together to achieve organizational goals.
 Organizational Structure
– A formal system of task and reporting relationships
that coordinates and motivates organizational
members.
– Creating organizational structure:
 Grouping employees into departments according to the
tasks performed.
 Laying out lines of authority and responsibility for
organizational members.
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 Steps Involved in Organizing Function
Various steps of organizing process are as
follows:
 Identification of tasks
 Grouping jobs
 Assigning the work
 Delegation of Authority
 Coordination

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 Identification of Tasks

All the relevant activities and tasks are

identified. Number of activities depends upon
the objectives of the organization. It should be
done effectively such that no important activity
is omitted or repeated.

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 Grouping Jobs

Once all the activities are identified the next

step is grouping of the related jobs. This leads
to set up of the departments and divisions in
the organization like production department,
finance department, marketing department,
and personnel department.

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 Assigning the Work

When activities are divided among

departments the next step would be to appoint
suitable persons for the various tasks. Experts
in their fields are appointed as appointed as
heads of their departments and for lower
positions peoples are appointed.

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 Delegation of Authority

When some work is assigned to someone then

he must be given some authority to do that
work effectively. Assigning work and delegation
goes parallel to each other. Assigning work
without proper authority is meaningless.

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 Coordination

As all activities in organization are distinct but

they are interdependent so their must be
coordination among the departments. In
absence of coordination ultimate goal of the
organization will not be achieved. Success of
the organization is fully dependent on better
coordination between the different divisions
and managers.

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 Types of Organizing

 Flat Structure; Wide Span of Control

 Tall Structure; Narrow Span of Control

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 Tall Organizational Structure
Large, complex organizations often require a taller hierarchy. In its
simplest form, a tall structure results in one long chain of
command similar to the military. As an organization grows, the
number of management levels increases and the structure grows
taller. In a tall structure, managers form many ranks and each has
a small area of control. Although tall structures have more
management levels than flat structures, there is no definitive
number that draws a line between the two.

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 Flat Organizational Structure
Flat structures have fewer management levels, with each level
controlling a broad area or group. Flat organizations focus on
empowering employees rather than adhering to the chain of
command. By encouraging autonomy and self-direction, flat
structures attempt to tap into employees’ creative talents and to
solve problems by collaboration.

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 Tall Vs Flat Organizational Structure
A tall organizational structure is more common and will
feature a traditional corporate structure with upper level
management and mid base management. With a flat
organization structure, there are less management
levels, with each controlling a larger group.

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 Tall Vs Flat Organizational Structure

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 Tall Vs Flat Organizational Structure
1. Meaning

If the span of control is narrow, then there will be many

management levels. That is, there will be many managers. This
organization structure is called "Tall Organization Structure". If
the span of control is wide, then there will be fewer management
levels. That is, there will be fewer managers. This organization
structure is called "Flat Organization Structure".

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 Tall Vs Flat Organizational Structure
2. Span of Control
Narrow span of control results in "Tall Organization." Here there
are many managers. Each manager has to manage only few
subordinates. Wide span of control results in "Flat Organization".
Here there are few managers. Each manager has to manage
many subordinates.

3. Formal and Informal Relations

In Tall Organization Structure, a manager has to manage only a
few subordinates. Therefore, the relationship between them will be
informal. Personal relationships are possible. In Flat Organization
Structure, a manager has to manage many subordinates.
Therefore, the relationship between them will be formal. Personal
16 relationships are impossible.
 Tall Vs Flat Organizational Structure
4. Control of Subordinates

In Tall Organization Structure, there is a close control because

there are few subordinates. In Flat Organization Structure, there is
a loose control because there are many subordinates.

5. Extent of Coordination

In Tall Organization Structure, the coordination is good. In Flat

Organization Structure, the coordination is not so good.

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 Tall Vs Flat Organizational Structure
6. Mistakes
In Tall Organization Structure, there are less mistakes because of
close supervision and control. In Flat Organization Structure,
many mistakes may occur because of loose supervision and
control.

7. Discipline
In Tall Organization Structure, Good discipline can be maintained
because there are few subordinates. In Flat Organization
Structure, the possibility of indiscipline exists because there are
many subordinates.

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 Tall Vs Flat Organizational Structure
8. Cost

Tall Organization Structure is costly because it has many

managers. Flat Organization Structure is less costly because it
has less managers.

9. Decision Making

In Tall Organization Structure, Decision making is slow because

there are many levels of management. In Flat Organization
Structure, Decision making is quick because there are few levels
of management.

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 Tall Vs Flat Organizational Structure
10. Guidance to Staff

Tall Organization is suitable for staff that needs detailed guidance.

Flat organization is suitable for staff that needs less guidance and
more independence.

11. Pressure on Managers

In Tall Organization, there is less pressure on managers because

they have only few subordinates to supervise. In Flat
Organization, there is more pressure on the managers because
they have much more subordinates to supervise.

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 Tall Vs Flat Organizational Structure
12. Communication

In Tall Organization, communication may be distorted and delayed

because there are many levels of management. In Flat
Organization, communication will not be distorted and delayed
because there are few levels of management.

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 Thank you

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