ORGANIZING

ORGANAZING
• Organizing is a management function which
refers to “the structuring resources and
activities to accomplish objectives in an
efficient and effective manner.”
 REASONS FOR ORGANIZING
• Organizing is undertaken to facilitate the implementation of plans. In
effective organizing, steps are undertaken to breakdown the total job into
more manageable man-size jobs. Doing these will make it possible to assign
particular tasks, to particular persons.
 THE PURPOSE OF THE
STRUCTURE
1. It defines the relationships between tasks and authority for individuals and departments.

2. It defines formal reporting relationship, the number of levels in the hierarchy of the organization,
and the span of control.

3. It defines the groupings individuals into departments and departments into organization.

4. It defines the system to effect coordination of effort in both vertical (authority) and horizontal (task)
directions.
When structure serves some very useful purposes.
They are the following :

1.Division of labor – determining the scope of work and how it is combined in a job.
2. Delegation of authority- process of assigning various degrees of decision-making
authority to subordinates.
3. Departmentation- The grouping of related jobs, activities, or processes into major
organizational subunits.
4. Span of control – the number of people who report directly to a given manager.
5.Coordination – the linking of activities ibn the organization that serves to achieve a
common goal or objective.
 THE FORMAL ORGANIZATION

- Is the structure that details lines of

responsibilities, authority , and position.
-
The formal structure is described by
management through:

Organizati
on chart

Organizati
onal Policy
manual and manual
 INFORMAL GROUPS
An Informal groups are often times vey useful in the accomplishment of major
tasks, especially if these tasks conform with the expectations of the members
of the informal group.
••
Friendship
Common
interest
Proximity
Need
satisfaction Form
An
Collective inform
power or al
group
join
Group goals
 TYPES OF ORGANIZATIONAL
STRUCTURES
1. Functional organization- This is a form of
departmentalization in which everyone engaged
in one functional activity, such as engineering
or marketing, is group into one unit.
 PRESIDENT

Vice President
Vice President Vice President Vice President
Human
marketing Construction Finance
Resources
 TYPES OF ORGANIZATIONAL
STRUCTURES
2. Product or Market Organization – This
refers to the organization of a company by
divisions that brings together all those involved
with a certain type of product or customer.
 TYPES OF ORGANIZATIONAL
STRUCTURES
3. Matrix Organization – An organizational
structure in which each employee reports to
both a functional or division manager and to a
project or group manager.
 TYPES OF AUTHORITY
1. Line authority – a manager’s right to tell subordinates what to do and then
see that they do it.
2. Staff Authority – A staff specialist’s right to give advice to a superior.
3. Functional Authority – A specialist’s right to oversee lower level personnel
involved in that specialty, regardless of where the personnel are in the
organization.
 TWO CLASSIFICATION OF STAFF
OFFICERS
• 1. Personal Staff – Those individuals assigned to a specific manager to
provide needed staff services.

• 2. Specialized Staff – Those individuals providing needed staff services for

the whole organization.
 THE PURPOSE OF COMMITTEES
When certain formal groups are deemed inappropriate to meet expectations,
committees are often times harnessed to achieve organizational goals. May
organizations, large or small, make use of committees.
A committee is a formal group of persons formed for a specific purpose.
For instance, the product planning committee, as described by Millevo, is often
staffed by top executives from marketing, production, research, engineering,
and finance, who work part time to evaluate and approve ideas.
 Committees may classified as follows:
• 1. Ad hoc committee – one created for a short-term purpose and have
limited life.
• 2. Standing committee – it is a relatively permanent committee that deals
with issues on an ongoing basis.