ASSET REGISTRY

TEMPLATE

guide
ART consists of 3 sheets:
Template
Asset List (locked for editing)
Other Reference (locked for editing)
Template Sheet
-Main encoding field
-Asset Inventory

Asset List Sheet

-Asset Classification Source
-Asset Sub-Classification Source
*locked for editing

Other Reference Sheet

- Source of Fund Source
- Condition Source
- RO-DO Name
*locked for editing
Instructions/Guide/Tips
1. There are 3 types of Cells in the Asset Registry which
you’ll be working on.
Manual Input With Drop-down List
Asset Item Office Type
Manufacturer Regional Office/Division Office
Model Asset Classification
Serial Number Asset Sub Class
Specification Current Condition
Property Number Source of Fund
Cost of Acquisition *a manual input on these cells
Date of Acquisition will return an error message
Estimated Total Life Years
Name of Accountable
Officer Automatically
Asset Location Generated
Remarks UACS Object Code
Instructions/Guide/Tips

2. All PPE (items with acquisition cost of 15,000 and above) should be
included (e.g. ICT equipment, Furnitures, Buildings and content). For DO,
Include PPE of School and School Bldg.
3. Leave no blank cell. If ever there is no possible input, you can use “Not
Applicable” or “Unknown”
4. DCP Package should be included as a whole package (not itemized).
Indicate in the Asset Item column the Batch Number (e.g. DCP Batch
25).
5. Items OWNED by LGU or other entities should not be included.
6. Items owned by DepED, DONATED by LGU or other entities with
Deed of Donation should be included in the Inventory.
7. For IUs, under Office Name, choose the Division Office. Then input the
School Name on Asset Location
8. If you are uncertain about the Asset Classification or Asset Sub
Classification of an Item, please refer to the Asset List Sheet.
 Instructions/Guide/Tips
9. Should you need to add more rows?

Right-click in between the rows and click “INSERT”

 Template Sheet
Office Type – choose the appropriate Office type

Drop-down button

Choose one from the List

Template Sheet
Regional Office/ Division Office– choose the appropriate Regional Office or
Division Office

Drop-down button

Choose one from the List

 Template Sheet
Asset Classification – choose the appropriate Asset Classification

Drop-down button

Choose one from the List

Template Sheet
Asset Sub Class – choose the appropriate Asset Sub Class from the drop-down list
- the drop-down list is based from the pre-selected Asset Class

Drop-down button

Choose one from the List

Template Sheet
UACS Object Code – this is automatically generated based from the chosen Asset
Sub Class
Template Sheet
Asset Item– manually input the Asset Item
Template Sheet
Manufacturer – manually input the Brand or Manufacturer
*If ever there is no brand for the Item (e.g. furniture), just input
“Not Applicable”
Template Sheet
Model – manually input the Model
*If ever there is no model for the Item (e.g. furniture), just input
“Not Applicable”
Template Sheet
Serial Number – manually input the serial Number
*If ever there is no Serial Number (e.g. furniture), just input
“Not Applicable”
Template Sheet
Property Number – manually input the unique Property Number
Template Sheet
Current Condition – assess the condition factor of the item then choose one from
the list

Drop-down button

Choose one from the List

Template Sheet
Source of Fund – how the Item was obtained. Choose from drop-down list

Drop-down button

Choose one from the List

Template Sheet
Cost of Acquisition – manually input the Acquisition Cost of the item
Template Sheet
Date of Acquisition – when the Item was acquired
Template Sheet
Estimated Total Life Years – refer to
the Table of Estimated Useful Life of PPE
from COA Handbook
Template Sheet
Name of Accountable Officer – the accountable person for the Item
FORMAT: LastName, FirstName MI. (e.g. Alano, Albert C.)
Template Sheet
Asset Location – the location where the item is situated
Example: Bonifacio ES, Office of the Superintendent, Accounting Section
Template Sheet
Remarks – state all possible remarks
Asset List Sheet
This sheet contains a List of Asset Classification, Asset Sub Classification and UACS
Object Code which is a source for the dropdown list on cells. This sheet is locked
for editing to prevent some errors.
Other Reference Sheet
This sheet contains a List of Source of Fund and Condition which is a source for the
dropdown list on cells. This sheet is locked for editing to prevent some errors.
Submission
When sending thru email please
make Insurable Asset as the
Subject. Please e-mail at :
property.depedcentral@gmail.com

Questions/Comments/Suggestions:
Contact Mitch Maico at:
(02) 635-0551