English

Task
Make The Regulation of
Company
Group Member
Milka Suci Icha Putri
01 0516040050

Nadya Shintadevi
02 0516040034

Atsna Faiq Labibi

03 0517040050

Putri Eka Mayangsari

04 0517040042

Izdihar Ramadhan
05 0517040056
 SOP
Of
HRD
The HRD Regulations of
Ship Smart Company
 Organization Structure
PRESIDENT
DIRECTOR

Dimitri

HR DIVISION HEAD

Izdihar Ramadhan

HR OPERATION HR DEVELOPMENT INTERNAL AFFAIRS EXTERNAL AFFAIRS

Putri Eka Mayangsari Nadya Shintadevi Milka Suci Icha Putri Atsna Faiq Labibi
Vision
Main Function of HRD Department

Our Vision

“ Manage the activities of human resource development

professionally to support the achievement of the company's
vision and mission by planning, controlling the company's
strategy, and making and implementing human resource
policies to support the smooth operation of all Ship Smart

”
company departments.
 Our Sub-Function

1 2 3 4 5

Selection,
Recruitment & Training HD Policies and Development Additional Tasks
Employment Procedures Program

Run the selection Identifying needs and Plan and set policies of Enhance the Perform additional
process and setting up training HR and employee’s skills and tasks of the Board off
recruitment planned Programs and Elaborate in the form acquire new Directors which is still
according to the needs ensuring the training of applicable systems knowledge to impact within the limits of the
and Recruiting program on stage will and procedures, employee engagement relevant competence,
applicants that most further help employees inlude SOP of leave, and productivity,,and Include reporting,
closely matches to develop their License, and Also improving overall Punisment, and
specified quality, careers. employee Salary business success rearding
culture, as well as Increase Proposed metrics.
company policy. SOP
Selection, 1
Recruitment Regulations:

&
APPLICATION AND NOMINATION PROCEDURE:
Employment
1. Availability of HRD support shall be announced in the media or in “SHIP SMART”
website, seeking application or nomination. All such announcement shall provide
details on the training title, venue of training, date of commencement, duration, \
funding modality and application requirements.
2. Candidate/ nominating agency shall apply directly to the “SHIP SMART” Company
using appropriate HRD form (annexure I or II) along with relevant documents, in
compliance with this Regulation and in accordance to the requirement specified by
the institute
3. Nominations from the nominating agency or application of the nominee should be
submitted on or before the last date of submission as announced by the “SHIP
SMART” Company
Selection, 1
Recruitment Regulations:

&
SELECTION PROCEDURE:
Employment
1. For every 1 (one) slot, 3 (three) candidates shall be shortlisted. Short-listed
candidates shall be informed for further selection process through “SHIP SMART”
website.
2. The selection committee shall be briefed on all relevant information related to the
selection interview and procedures.
3. Panel members are to apply principle of fairness, transparency, open competition
and merit in selecting the most suitable candidate for the HRD program.
4. Standard criteria for selection of nominee(s)/applicant(s) shall be as follows:
Training 2
Regulations:

Goals:

1. Training targets and priority topics have to be determined

2. The employee development process towards the learning organization have to
be optimized.
3. The employee development methods: coaching, assignment, training have to be
optimized.
4. The OJT and in class training have to be reached
5. The effectiveness of training and a 'department' of training is measured.
HD Policies 3
And Regulations about Leave

Procedures
1. The right of Leave granted to:
a. Employees who have been assigned a permanent employee. Those employees are
entitled to time off starting month The next monthly entitlement of 1 (one) day and can be
accumulated until the end of the year.
b. Employees with contract status / work for a certain period of time, will get the right to leave
after work for 3 consecutive months. Employees are entitled to a leave of absence starting
in the next month the entitlement of each month as much as 1 (one) day and can be
accumulated until the end of the year
2. Personal leave is only valid for the current year begins in January and ends in December.
Leave entitlements of employees in one year is 12 working days to receive a reward, such
leave including national leave
3. Annual leave is considered void if not taken after the due date of the leave entitlements
4. Failed leave can not be cashed.
5. Annual leave does not apply to employees who are in the process of resignation until the
expiry date of cooperation.
HD Policies 3
And Leave Regulation

Procedures
1. Annual leave application filed two weeks before leave implemented.
2. The Company reserves the right to reject / postpone such leave along with logical reasons.
3. Leave application made by filling form that has been provided, with the approval of a
supervisor / Manager Department and the Director when necessary.
4. Basically, employees are not allowed to take leave exceeds the allotted time off until the
month in which the leave was filed, except in circumstances emergency and must be
authorized by superiors and HR. Decision on leave in the next year a maximum of 2 (two)
days. If more than that permitted under this rule will be given a warning as set out in the
Company Regulations in Article 16, infringement A no.4 (not present for work without
notification or permission that can not be accounted for). This warning will continue to
increase until the layoff decision in case of repetition of the same, without any good faith to fix
5. If the employee leaves the job amid working hours and within 1 week of estimated hours of
work less than the specified company, the employee must replace The less working hours
(form permission to leave work which is attached to this SOP or can be through permission to
leave the office location). If the working hours are not replaced it will be deducted from
personal leave.
HD Policies 3
And CRITERIA FOR LICENSE, ALPA AND LATE IN WORK

Procedures LICENSE/PERMISSION
PERMISSION category is as follows:
1. Permission to leave work
a. Family / brother died
b. sudden illness
2. Pain permission must attach the Certificate DOCTOR and should be given 1x24 hours
without Medical Certificate categorized ALPA
3. Special permit
a. Close relatives died: ½ day
b. Parent / in-laws / Grandfather & Grandmother died: 2 days
c. Siblings died: 2 days
d. Circumcision for biological family: 1 day
4. Permission to leave work where
a. MANDATORY permission on the morning shift change the hour on the same day
b. MANDATORY permission on the afternoon shift change the hour when the morning shift
the next day OR replace hours in the afternoon shift came early with the appropriate
number of hours time permits.
HD Policies 3
And CRITERIA FOR LICENSE, ALPA AND LATE IN WORK

Procedures ALPHA
ALPA categories are as follows:
1. Not doing Absent Sign
a. penalty charged that
-Salary deduction worth of daily salary
- Cut off 1 day
b. If within a period of 3 months back did absent entered then also subject to the same penalty
+ Letter of Reprimand
c. If within the next 3 months did clock in again it will be subject to the same penalties +
Warning Letter I, and so on until the Warning Letter III
2. Do not miss out will be cut off or be considered absent from work
HD Policies 3
And CRITERIA FOR LICENSE, ALPA AND LATE IN WORK

Procedures LATE ENTRY WORK

1. Late, may be allowed with the following categories:
a. Accident
b. Disasters, such as floods
c. It - other special things that can not be avoided, for example:
- Take their children to the doctor (must attach a proof copy of the recipe)
- Take report cards child (download the report cards show invitation)
- There is a school invitation / Other (proof of invitation)
- Lectures / Consultation paper
With replacing compensation ACCORDANCE working hours how many hours of
delay
d. Late clearance procedure as follows:
- Fill out the form WhatsApp along PHOTO EVIDENCE to No. WA Manager
2. Delay WITHOUT permission just tolerated 15 Minutes
a. More than 15 minutes (max. 30 minutes) will be cutting the daily allowance of Rp. 3000, -
b. Over 30 minutes there will be cutting the daily allowance of Rp. 6000, -
Applies to all employees including employees in the training
Development 4
Program Developent Program can be implemented such as:

Goals: Goals:

1. Business process to build a system 4. The production of accompanied

information of HR with using by training expertise such as a
software HR that called ASP2 is welding is increased
reached. 5. The technical guidance and also
2. The function of organization with certification competence of human
separate functions non-core (No resources in IKM making the ship
longer managed by the company but are presented.
with outsourcing method) are
structured
3. Standard competence (structural
and functional) as material
assessment are built and incrased
Additional 5
Tasks: Include Rewarding and Punisment.
Reward and punishment is one method to increase the motivation of employees so that they can
improve the quality of their work.
Goals:
Punishment that will be given to employe
es, such as:
1. Decline in position or even being
released from office, by giving special
counseling to employees who get
violations in their work, and after
giving a warning letter (SP) there is
no change.
2. Salary deductions and or non
permanent benefits for employees
who intentionally commit violations.
3. Verbal and written reprimand for
employees who commit violations, the
n they will be given a reprimand along
with the reasons and intentions of the
purpose
Goals:
Reward that wil be given to employees, such as:
1. Honest praise can make employees more
motivated.
2. Monthly salary increase is one form of reward
that is very consistently given by the
company to employees who have been loyal
to the company, or employees with excellent
productivity.
3. Bonus and/orvoucher for employees with their
performance and dedication that can bring
the company to the level of achievement.
4. Prizes in the form of annual awards, are an
appreciation of the company's success on an
annual basis.
5. Vacation accommodation to permanent
employees who want to take a vacation while
studying
Thank you