DOCUMENT SCHOOLS DIVISION ILOILO

TRACKING

TSystem DOCUMENT
RACKING
2019

DEPARTMENT OF EDUCATION 2019

 BENEFITS STRUCTURE SYSTEM
ABOUT

DOCUMENT TRACKING SYSTEM

 used to track and manage documents.

 capable of keeping record of the various
documents submitted in a certain office.
 History tracking

Document Tracking System

ABOUT STRUCTURE SYSTEM
BENEFITS

BENEFITS OF DOCUMENT
TRACKING SYSTEM (DTS)
 to enable and monitor the processing
officers and be more conscious on the
number of processing days the document is
taking them.
 searching or tracing the documents
information were readily available and
minimized follow-ups

Document Tracking System

ABOUT BENEFITS SYSTEM
STRUCTURE

HOW DOES IT WORKS?

DOCUMENT MANAGEMENT
- Check-in Documents
- Enter or Update Documents Details
- Check-Out Documents
- Transfer Documents

MANAGE DOCUMENT
DIVISION PERSONNEL
CLIENTS - Encode document
- View Tracking History tracking code
DTS ENCODING MACHINE - Check-in & out document
- Forward or transfer
Setup and Manage Document Configuration
documents
Manage and Report Document Data
- View tracking history
- Report Management
LOCAL
SERVER
DATABASE

Document Tracking System

ABOUT BENEFITS STRUCTURE
SYSTEM

REGISTRATION
- for division officer assigned to access
the system
- temporary password is send to email

SIGN IN
- First time user, login using email and
temporary password

dts.depediloilo.ph
Document Tracking System
ABOUT BENEFITS STRUCTURE
SYSTEM

SETUP ACCOUNT
- Link your account to the personnel
information system database
- Search and link your account

dts.depediloilo.ph
Document Tracking System
ABOUT BENEFITS STRUCTURE
SYSTEM

NEW DOCUMENT
- Click “New Document+”
- Dialog box appear to create new
document

dts.depediloilo.ph
Document Tracking System
 ABOUT BENEFITS STRUCTURE
SYSTEM

DIALOG BOX FOR NEW DOCUMENT

- Display a dialog box for new
document
dts.depediloilo.ph
Document Tracking System
 ABOUT BENEFITS STRUCTURE
SYSTEM

DIALOG BOX FOR NEW DOCUMENT

dts.depediloilo.ph
- Fill-in all needed information

Document Tracking System

ABOUT BENEFITS STRUCTURE
SYSTEM

LIST OF CREATED DOCUMENTS

- All of created documents were listed

dts.depediloilo.ph
Document Tracking System
ABOUT BENEFITS STRUCTURE
SYSTEM

FORWARDING DOCUMENTS
- All created documents should be
forwarded to the records section

dts.depediloilo.ph
Document Tracking System
ABOUT BENEFITS STRUCTURE
SYSTEM

FORWARDING DOCUMENTS
STEP 1: Printing QR CODE
- Print the QR Code
- Attach printed QR code to the hard
documents

dts.depediloilo.ph
Document Tracking System
ABOUT BENEFITS STRUCTURE
SYSTEM

FORWARDING DOCUMENTS
STEP 2: Set FORWARD STATUS
- Click the Status button to forward
documents to the Divisions’ Record
Section

dts.depediloilo.ph
Document Tracking System
ABOUT BENEFITS STRUCTURE
SYSTEM

FORWARDING DOCUMENTS
STEP 2: Set FORWARD STATUS
- Choose Forward in the status

dts.depediloilo.ph
Document Tracking System
ABOUT BENEFITS STRUCTURE
SYSTEM

TRACK DOCUMENTS
- View and track documents

dts.depediloilo.ph
Document Tracking System
ABOUT BENEFITS STRUCTURE
SYSTEM

TRACK DOCUMENTS
- Fill in document information such as
tracking code, Owner, or Title to list
all queried documents

dts.depediloilo.ph
Document Tracking System
ABOUT BENEFITS STRUCTURE
SYSTEM

dts.depediloilo.ph
Document Tracking System
DOCUMENT SCHOOLS DIVISION ILOILO
TRACKING

TSystem DOCUMENT
RACKING
2019

Thank you!
DEPARTMENT OF EDUCATION 2019