I.

Procurement Standards
II. Alternative Methods
1. Limited Source Bidding*
2. Direct Contracting
3. Repeat Order
4. Shopping
5. Negotiated Procurement
a. Two Failed Biddings
b. Take Over Contracts
c. Emergency Cases
d. Adjacent or Contiguous
e. Agency-to-Agency
f. Scientific, Scholarly or Artistic Work, Exclusive
Technology and Media Services
g. Highly Technical Consultants
h. Defense Cooperation Agreement*
i. Small Value Procurement
j. Lease of Real Property and Venue
k. NGO Participation*
l. Community Participation*
m. UN Agencies, International Organizations or
International Financing Institutions*
Government Procurement Policy Board – Technical Support Office 2
 Procuring Entities shall adopt
Public Competitive Bidding as the
GENERAL mode of procurement.
EXCEPTION

Alternative methods shall be resorted ONLY:

For any change in
1. In highly exceptional case the method of
2. To promote economy and efficiency procurement, the
3. Justified by conditions specified in IRR APP shall be
updated first prior to
the conduct of the
procurement activity.

 No government procurement shall be undertaken unless it is in

accordance with the approved Annual Procurement Plan (APP) of the
Procuring Entity (PE).
 Update!
 Executive Order 34
Signed 17 July 2017

 Authorizes the HoPE to proceed with the resort to alternative methods

of procurement, provided that for contracts with an amount of at least
PhP 500 Million, the HoPE issues a certification under oath that the
contract falls within the exception of public bidding, is being entered
into in faithful compliance with all applicable laws, rules and
regulations, and is advantageous to the government.
Also known as “selective bidding” which involves direct
invitation to bid by the procuring entity from the list of
pre-selected suppliers or consultants.
APPLICABILITY:

GOODS INFRASTRUCTURE CONSULTING

 
CONDITIONS:
 Highly specialized types where only a few bidders are known to be
available, or
 Major plant components beneficial to limit bidding to known qualified
bidders to maintain uniform quality and performance of the plant
 Pre-selection is based on capability and resources to perform the
contract taking into account:
 Experience and past performance on similar contracts;
 Capabilities with respect to personnel, equipment, and/or
manufacturing facilities; and
 Financial position.

 The pre-selected list of suppliers and consultants shall be maintained

The pre-selected list
by may
the berelevant
accessedgovernment
at authority in which the PE may be the
relevant government authority.
http://www.gppb.gov.
ph/monitoring/pre_s
elected.php
 The pre-selected list shall be updated periodically and submitted to the
GPPB.
 Single source procurement that does NOT require
elaborate Bidding Documents.

The supplier is simply asked to submit a price quotation

or a pro-forma invoice together with the conditions of
sale. The offer may be accepted immediately or after
some negotiations.
APPLICABILITY:

GOODS INFRASTRUCTURE CONSULTING


REQUIREMENTS PRIOR TO CONDUCT:
 End-user to conduct survey of the industry and determine the supply
source. End-user should also justify the necessity for the item that may
be only procured through Direct Contracting and prove that there is no
suitable substitute in the market.
CONDITIONS: (Continuation)

 Items of proprietary nature from proprietary source, i.e patents, trade

secrets, and copyrights;
 Critical components from a specific supplier to hold a contractor to
guarantee its project performance; or
 Items sold by an exclusive manufacturer or dealer, subject to the
following conditions:
 No other suppliers selling it at lower prices; and
 No suitable substitute can be obtained at more advantageous
terms to the Government
 Procurement from the previous winning bidder,
whenever there is a need to replenish goods procured
under a contract previously awarded through
Competitive Bidding.
APPLICABILITY:

GOODS INFRASTRUCTURE CONSULTING


CONDITIONS:
1. Same or lower unit prices than those in the original contract,
provided that such prices are still the most advantageous to the
GOP after price verification;
2. No splitting of contracts, requisitions and Purchase Orders;
CONDITIONS: (Continuation)

3. Availed of within 6 months from the date of the NTP arising from the

original contract, provided that there has been a partial delivery,

inspection and acceptance of the goods within the same period;

4. Not to exceed 25% of the quantity of each item in the original contract;

5. Original contract awarded through competitive bidding; and

6. The goods under the original contract must be quantifiable, divisible

and consisting of at least four (4) units per item

Method where the procuring entity simply requests for
the submission of price quotations for readily available
off-the-shelf goods or ordinary/regular equipment to be
procured directly from suppliers of known
qualifications.
APPLICABILITY [Sec. 52.1(a) and Sec. 52.1(b)]:

GOODS INFRASTRUCTURE CONSULTING


 The phrase “ordinary or regular office supplies” are those supplies,
commodities, or materials which are necessary in the transaction of
official business, and consumed in the day-to-day operations. This will
not include services such as repair and maintenance of equipment and
furniture, as well as trucking, hauling and related ot analogous services.
CONDITIONS [SHOPPING UNDER Sec. 52.1(a)]:

1. There is an unforeseen contingency requiring immediate

purchase; and
2. Amount does not exceed the threshold.

 The RFQ may be sent directly to the supplier of known technical, legal
and financial qualifications. Sending of one (1) RFQ will suffice.
 Posting of the RFQ may be dispensed with.
CONDITIONS [SHOPPING UNDER Sec. 52.1(b)]:

1. Procurement of ordinary or regular office supplies and

equipment not available in PS-DBM; and
2. Amount does not exceed the threshold.

 The BAC shall send the RFQs to at least three (3) suppliers of
known qualifications, and at least three (3) price quotations must
be obtained.
 The deadline for submission may be extended thrice, if none or less
than the required number of quotations are received.
 In case no supplier responded after the third extension, the BAC
shall conduct a mandatory review in accordance with Section IV(K)
of Annex H.
 THRESHOLD FOR UNFORESEEN CONTINGENCIES [Sec. 52.1(a)]
 NGAs, GOCCs, GFIs, SUCs and Autonomous Regional Government–
PhP200,000
 LGUs :
Maximum Amount (in Philippine Pesos)
Classification
Province City Municipality
1st Class 200,000 200,000 100,000
2nd Class 200,000 200,000 100,000
3rd Class 200,000 160,000 100,000
4th Class 160,000 120,000 100,000
5th Class 120,000 100,000 100,000
6th Class 100,000 100,000 100,000
In the case of Barangays, the maximum amount is PhP50,000
 THRESHOLD FOR Sec. 52.1(b)
 NGAs, GOCCs, GFIs, SUCs and Autonomous Regional Government–
PhP1,000,000
 LGUs :
Maximum Amount (in Philippine Pesos)
Classification
Province City Municipality
1st Class 1,000,000 1,000,000 200,000
2nd Class 1,000,000 1,000,000 200,000
3rd Class 1,000,000 800,000 200,000
4th Class 800,000 600,000 100,000
5th Class 600,000 400,000 100,000
6th Class 400,000 200,000 100,000
In the case of Barangays, the maximum amount is PhP50,000
STANDARD FORM FOR RFQ

 There is no prescribed template or standard form for the RFQ.

 The RFQ must indicate the specification, quantity, ABC, and other
terms and conditions of the item to be procured pursuant to Section
3(a) of the Guidelines.

 In addition, the RFQ must prescribe the manner by which price

quotations shall be submitted i.e., by sealed or open quotation.
Procurement of goods not covered by Shopping under
Sec. 52, infrastructure projects and consulting services
not exceeding the threshold.
APPLICABILITY:

GOODS INFRASTRUCTURE CONSULTING

  

 The BAC shall prepare and send the RFQs/RFPs to at least three (3)
suppliers, contractors or consultants of known qualifications.
 Receipt of at least one (1) quotation/proposal is sufficient to proceed
with the evaluation thereof.
AWARD OF CONTRACT TO A LONE BIDDER IN SVP

 In SVP, it is mandatory to send the RFQ to at least 3 prospective

bidders/proponents and invite them to submit proposals; but it is not
necessary to actually receive 3 proposals.
 It is enough that the PE receives at least one (1) bid/proposal on the
day of the deadline for submission of quotations.
 Thus, if the lone proposal already complies with the technical, legal and
financial requirements of the procuring entity, the contract can be
awarded to the lone offeror.
 THRESHOLD:
 NGAs, GOCCs, GFIs, SUCs and Autonomous Regional Government–
PhP1,000,000
 LGUs :
Maximum Amount (in Philippine Pesos)
Classification
Province City Municipality
1st Class 1,000,000 1,000,000 200,000
2nd Class 1,000,000 1,000,000 200,000
3rd Class 1,000,000 800,000 200,000
4th Class 800,000 600,000 100,000
5th Class 600,000 400,000 100,000
6th Class 400,000 200,000 100,000
In the case of Barangays, the maximum amount is PhP50,000
 The PE should be able to
produce supporting
documents that it has
PROCEDURAL GUIDELINES:
invited at least 3
suppliers.
Send RFQ/RFP to at Post in PhilGEPS, PE’s
least 3 suppliers website and conspicuous
Prepare *May be 1 in case of 52.1(a) place for 3 cd
RFQ/RFP
*Receipt of 3 RFQs for 52.1(b) is *Except 52.1(a) and ABC 50k and below
mandatory
*Extend deadline if no quotation is received
Receipt of 1 RFQ in SVP will suffice

Award to LCB (for SHP

Prepare Abstract of & SVP)/HRB (for SVP)
Quotations that complies with
specs and ABC
 For both Shopping under Sec. 52.1(b) and Small Value Procurement,
posting of the following in the PhilGEPS website, PE’s website, if
available, and at any conspicuous place is required if the ABC of the
procurement project is more than PhP50,000.00:

 Request for Quotation/Proposal (For 3 calendar days);

 Extension of deadline for submission of quotation (For 3 calendar
days); and
 Award of contract
APPLICABILITY:

1. No bids were received;

2. All prospective bidders are ineligible;
GOODS INFRASTRUCTURE
3. All bids failed to comply with all the bid
CONSULTING
requirements, post-qualification, or there
  
is no successful negotiation; or
4. The Single/LCRB/HRCB refuses, without
justifiable cause, to accept the award or
no award was made
CONDITIONS:
1. Failed competitive bidding or Limited Source Bidding for the
second time under Sec. 35; and
2. Mandatory review of the Terms, conditions and specifications, and
ABC, which may be adjusted up to 20% of ABC for the last failed
bidding
PROCEDURAL GUIDELINES:

- Disqualified bidders
in previous biddings
for the project shall 2 Failed Mandatory
also be invited Competitive Preparation of
Review RFQ/Bid docs
Bidding/LSB
- Even if only one (1)
bidder should
respond, the BAC
shall proceed with
the negotiation

Invite at least
three (3)
suppliers/ Best Offer Awarding of
contractors/ contract
consultants
Requirements, guidelines,
documents, clarifications, or other
information relative to the
negotiations shall be
communicated on an equal basis.
 Criteria in selecting the successful offer:

1. Offer should meet the PE’s minimum technical requirements; and

2. Offer should not exceed ABC.
3. Best Offer

 Observers shall be invited in all stages

FAILURE OF BIDDING AS DECLARED BY HOPE

 If the failure of bidding is due to the declaration by the HOPE pursuant

to Section 41 of the IRR , Negotiated Procurement (Two Failed
Biddings) cannot be resorted to.
APPLICABILITY:

GOODS INFRASTRUCTURE CONSULTING

  
CONDITIONS:

 In case of imminent danger to life or property during a state of

calamity;
 When time is of the essence arising from natural or man-made
calamities; or
 Other causes where immediate action is necessary:
 To prevent damage to or loss of life or property
 To restore vital public services, infrastructure facilities and other
public utilities
 In all instances, the HoPE shall confirm in writing the existence and
veracity of the ground/s relied upon before approving the contract.

 Considering that the underlying reason of this modality relates to “time

element”, the PE should consider appropriate timing or the proximity of
time between the actual procurement activity to be conducted and the
emergency sought to be addressed.

 When the reason or cause for the emergency has already been abated,
adoption of competitive bidding shall be considered.

 When the ground is based on imminent danger to life during a state of

calamity, there must be a declaration by a competent authority of a
state of calamity before any procurement activity may be undertaken.
APPLICABILITY:

GOODS INFRASTRUCTURE CONSULTING

  
CONDITIONS:

 The contract, previously awarded through Competitive Bidding, has

been rescinded or terminated for causes provided for in the contract
and existing laws; and
 Immediate action is necessary:
 To prevent damage to or loss of life or property; or
 To restore vital public services, infrastructure facilities, and other
public utilities.
 The BAC shall post-qualify and negotiate starting with the 2nd LCB or
HRB at the said bidder’s original bid price, then on to the next if
Authority to negotiate
negotiation fails. contracts for projects under
this modality shall be subject
to prior approval by the HoPE.
 If negotiation fails, the BAC may either:
1. Invite a short list of at least three (3) suppliers, contractors or
consultants to submit bids and negotiate starting with the LCB or
HRB; or
2. Resort to any other appropriate alternative method of
procurement.
Where the subject contract is adjacent or contiguous to
an on-going Infrastructure Project or Consulting Service
where the consultants have unique experience and
expertise to deliver the required service.
APPLICABILITY:

GOODS INFRASTRUCTURE CONSULTING

 

CONDITIONS:
1. Original contract is a result of competitive bidding;
2. Subject contract has similar or related scopes of work;
3. Within the contracting capacity of the contractor/consultant;
CONDITIONS:
4. In determining the SLCC, NFCC and PCAB license, the sum of the
value of the remaining works for the existing contract and the
ABC of the contiguous or adjacent work shall be considered;
5. The same prices or lower unit prices as the original contract less
mobilization cost,
6. The ABC of the contiguous or adjacent work involved does not
exceed the contract amount of the ongoing project.
7. No negative slippage/delay during the time of negotiation, and
8. Negotiations (e.g. scope of work or terms of reference, unit price
and other terms and conditions) commenced before expiry of
original contract.
WHEN ORIGINAL CONTRACT HAS ALREADY BEEN COMPLETED

 The determination and decision to resort to the alternative modality of

Negotiated Procurement under Section 53.4 is subject to the prior
approval of the HOPE, upon favorable recommendation of the BAC,
provided that the conditions set forth therein are present, one of which
is that “the negotiations for the procurement are commenced before the
expiry of the original contract”.
Procurement from another agency of the government

(Servicing Agency) that has the mandate to deliver

goods or services or to undertake infrastructure
projects or consultancy services as required by the PE.
APPLICABILITY:

GOODS INFRASTRUCTURE CONSULTING

  
 All procurement to be undertaken by the Servicing Agency, including
those required for the project, shall be governed by the provisions of RA
9184.
 All projects undertaken under A-to-A shall be subject to pertinent
budgeting, accounting, and auditing rules and regulations.
CONDITIONS:

1. The PE shall justify that entering into an A-to-A with the Servicing Agency
is more efficient and economical to the government;
2. The Servicing Agency has the mandate to deliver the goods and
services required to be procured or to undertake the infrastructure
project or consultancy required by the Procuring Agency;
3. Servicing Agency has the absorptive capacity to undertake the project;
4. Servicing Agency owns or has access to the necessary tools and
equipment required for the project;
CONDITIONS:

5. Sub-contracting is not allowed. However, the servicing agency may

implement the infrastructure project in-house, by job-order, or through
the pakyaw contracting system; and
6. For procurement of infrastructure projects, the Servicing Agency must
have a track record of having completed, or supervised a project, by
administration or by contract, similar to and with a cost of at least fifty
percent (50%) of the project at hand.
PROCEDURAL GUIDELINES:

The End-User
The End-User shall secure a The HoPE shall
shall justify to certificate enter into a
The BAC shall
the BAC that from the MOA with the
issue a
the resort to relevant officer Servicing
Resolution
A-to-A is more of the Agency upon
recommending
efficient and Servicing approval of the
the use of A-to-
economical to Agency that BAC
A to the HoPE.
the the latter recommendati
government. complies with on
the conditions.
Where Goods, Infrastructure Projects and Consulting
Services can be contracted to a particular supplier,
contractor or consultant as determined by the HoPE.
APPLICABILITY:

 All types of Procurement involving:

1. Work of art; commissioned work or services of an artist for

specific artistic skills (e.g., singer, performer, poet, writer, painter,
sculptor, etc.);

2. Scientific, academic, scholarly work or research, or legal services;

3. Highly-specialized life-saving medical equipment, as certified by

the Department of Health;
APPLICABILITY:
4. Scientific, technical, economic, business, trade or legal journal,
magazine, paper, subscription, or other exclusive statistical
publications and references;
5. Media documentation, advertisement, or announcement through
television, radio, newspaper, internet, and other communication
media.
6. The construction or installation of an infrastructure facility where
the material, equipment, or technology under a proprietary right
can only be obtained from the same contractor.
CONDITIONS:

1. End-User shall conduct a market study and determine the

probable sources to justify the need to procure through this
negotiated modality;

2. The study should confirm that the supplier, contractor or

consultant could undertake the project at more advantageous
terms; and

3. The market study must be conducted prior to the commencement

of the procurement process.
 Procurement of consultancy contract involving an
individual consultant who is found to be legally,
technically and financially capable after negotiation.
APPLICABILITY:

GOODS INFRASTRUCTURE CONSULTING


CONDITIONS:
1. Work involves:
 Highly technical or proprietary; or
 Primarily confidential or policy determining, where trust and
confidence are the
primary consideration; and
2. Term is, at the most, 6 months, renewable at the option of the appointing
HOPE, but in no case to exceed the term of the latter.
APPLICABILITY:
 Goods and Consulting Services to be used by AFP
 major defense equipment or materiel
 defense-related consultancy services

CONDITIONS:
1. Prior approval of the President;
2. Expertise or capability required is not available locally;
3. DND Secretary has determined that the interests of the country shall be
protected by negotiating directly with an agency or instrumentality of
another country with existing defense cooperation agreement or
diplomatic relations with the Philippines; and
4. Performance security under §39 of IRR of RA 9184 shall be required to
supplier
 Procurement covering lease of

real property and venue for official use.

CONDITIONS:

1. The End-User shall prepare a Cost-Benefit Analysis indicating leasing

privately-owned real property or venue is more efficient and
economical
 The ABC shall be set using the mid point of the range obtained from
the results of the market analysis on the prevailing lease rates.
 Rental rates should also be within the prevailing market rates
There is no threshold for the use
of this modality so long as it
covers lease of privately-owned
2. Technicalreal
Specifications shall be prepared taking into consideration
property or venue.

the Rating Factors under Appendix B.

 The BAC shall invite at least three (3) prospective lessors/venues
within the vicinity of the selected location to submit sealed price
quotations for real-property and open price quotations for venue.
The RFQ is not required to be
posted in the PhilGEPS website
 Receipt of at least one (1) quotation is sufficient to proceed with the
evaluation.

 Lease contracts amounting to more than PhP50,000.00 shall be

posted in the PhilGEPS website.
APPLICABILITY:

GOODS INFRASTRUCTURE CONSULTING

  
CONDITIONS:
 Appropriation law or ordinance earmarks an amount to be contracted
to NGOs

PE may opt to:

1. Conduct public bidding; or
2. Enter into a MOA with an NGO, subject to the guidelines issued by the
GPPB for the purpose
APPLICABILITY:

 Delivery of goods, including non-consulting services and simple

infrastructure projects

CONDITION:

 In the interest of project sustainability or to achieve certain specific

social objectives
 The current legal framework on Community Participation modality is
embodied in the Community Participation in Procurement Manual
(CPPM) and its annexes issued by the GPPB.

 After issuance of the CPPM, the GPPB approved the Supplemental

Guidelines for Community Participation in Procurement Method for
Foreign Assisted Projects, and adopting the Community-Managed
Procurement approach in the CPPM; subject to the implementing
guidelines to be issued by the GPPB.
 Accordingly, GPPB Resolution No. 28 -2016 was issued on 20
December 2016 approving the Supplemental Guidelines for
Community-Managed Procurement in Locally-Funded Projects.

 With the issuance of these resolutions adopting two (2) Supplemental

Guidelines to CPPM, community groups may now be engaged as either
service providers or community contract managers.
 MAXIMUM AMOUNT
(In Philippine Peso)
PROCURING ENTITY
Infrastructure
Goods
Projects

1. National Government Agencies

2. Government Owned/Controlled Corporations 2,000,000 5,000,000
3. Government Financial Institutions
4. State Universities and Colleges

5. Local Government Units

 1st-3rd Class Provinces

1,000,000 2,500,000
 1st-2nd Class Cities
 Highly Urbanized Cities
 MAXIMUM AMOUNT
(In Philippine Peso)
PROCURING ENTITY
Infrastructure
Goods
Projects
5. Local Government Units
4th Class Province
800,000 1,750,000
3rd Class City
5th Class Province
600,000 1,000,000
4th Class City
6th Class Province
5th-6th Class Cities
500,000 750,000
Municipalities
Barangays
Legal Requirements

Technical Requirements For registered

community-
based service
providers
Financial Requirements
1. Legal Requirements
•Certificate of Registration from DTI, SEC, CDA, DOLE, NCIP,
national government agency or local government unit (LGU)
•Certificate from the leader of the community-based provider
•Stating no relationship, either by consanguinity or affinity up
to the fourth degree, to the Head of Procuring Entity, a
member of the BAC, or other official authorized to process
and/or approve the proposal, contract, and release of funds
•Disclosure of related business/es
2. Technical Requirements
• List of completed contracts
• similar to procurement or list
• indicating the experiences of members of the community-based
service provider that satisfies the technical requirements of the
procurement at hand
• in terms of its capacity to deliver the goods
• perform the non-consulting service
• or construct the simple infrastructure project, at an equal or
higher established standards.
3. Financial Requirements
• Certificate that the community-based service provider has an
existing bank account
• Updated audited financial statement
• Proof that it has financial management system that maintains
the following sets of book of accounts: cash receipts book, cash
disbursement book, ledger/logbook, subsidiary ledger
(particularly for inputs, assets, properties belonging to
community based service provider, bank book/bank statements,
disbursement vouchers, and official receipt
 For non-registered community-
based service providers

•Legal Requirements
•Technical Requirements
•Financial Requirements
 For non-registered community-
based service providers

• Legal Requirements
• Certificate from the Punong Barangay
• Stating individual members of the group are residents of the
target community(ies)
• Resolution or minutes of the Barangay Assembly
• approving the creation of the community group as a
community-based service provider
 For non-registered community-
based service providers

• Technical Requirements
• List indicating the experiences of members of the community-
based service provider
• satisfies the workmanship and skill set requirements for the
procurement at hand
 For non-registered community-
based service providers

• Financial Requirements
• Guidelines for the establishment of a financial management
system necessary for the performance of the project and the
implementation of a payroll system
 Option of Community Groups

In lieu of the above-mentioned requirements,

the community group, whether registered or not,
may submit Certificate of Accreditation issued
by the appropriate government agency pursuant
to the provisions of the applicable General
Appropriations Act.
APPLICABILITY:

GOODS INFRASTRUCTURE CONSULTING

  
CONDITIONS:
Procurement from UN Agencies, IOs or IFIs, of any of the following:
a. Small quantities of off-the-shelf goods, primarily in the fields of education
and health;
b. Specialized products where the number of suppliers is limited; or
c. Goods, Infrastructure Projects and Consulting Services, involving advanced
technologies, techniques and innovations not locally available as certified
by the HoPE,.
The BAC shall indicate in the RFQ or RFP at what stage of the

procurement process these requirements must be submitted, i.e.,

submission of offer/s, evaluation of offer/s, before issuance of Notice of

Award or prior to payment.

 Professional Income/
Mayor’s/ PhilGEPS PCAB Omnibus
License /CV NFCC Business
Alternative Modality Business Reg. License Sworn
(Consulting (Infra.) Tax
Permit Number (Infra.) Statement
Services) Return


Direct Contracting For ABCs
 
[Section 50] above
P500K
Shopping [Sec 52.1(b)]  
   
For For ABCs For ABCs
Emergency Cases above
 ABCs above
(Section 53.2)] P500K
above P500K
P500K
 Professional Income/
Mayor’s/ PhilGEPS PCAB Omnibus
License /CV NFCC Business
Alternative Modality Business Reg. License Sworn
(Consulting (Infra.) Tax
Permit Number (Infra.) Statement
Services) Return

Take-Over of Contracts
(Section 53.3.2; for new     
bidders)

Adjacent/ Contiguous
 
(Section 53.4)
Scientific, Scholarly or 
Artistic Work, Exclusive For ABCs
   above
Technology and Media
Services (Section 53.6) P500K
 Professional
Mayor’s/B PhilGEPS PCAB Income/ Omnibus
License /CV NFCC
Alternative Modality usiness Reg. License Business Sworn
(Consulting (Infra.)
Permit Number (Infra.) Tax Return Statement
Services)
Highly Technical
Consultant (Section   
53.7)
 
Small Value For ABCs For ABCs
Procurement (Section     above above
53.9) P500K P50K

  
Lease of Real Property Except for Except for Except for
Or Venue (Section gov’t gov’t gov’t
53.10) agencies agencies agencies
as lessors as lessors as lessors
 For individuals engaged under Sec. 53.6 (Scientific, Scholarly…), 53.7
(Highly Technical Consultant) and 53.9 (Small Value Procurement) of
the IRR of RA 9184, only the BIR Certificate of Registration shall be
submitted in lieu of Mayor’s Permit.

 Requirements under Section 53.6 (Scientific, Scholarly…) of the IRR of

RA 9184 will not apply to artists such as singer, performer, poet, writer,
painter and sculptor who are not engaged in business.

 For methods of procurement requiring Mayor’s Permit and PhilGEPS

Registration Number, Certificate of Platinum Membership may be
submitted in lieu of the said documents.
Advertisement in the newspaper and posting requirements may be
dispensed with provided that the BAC through its Secretariat shall post
the procurement opportunity (RFQ or RFP) in PhilGEPS, website of PE if
available, and conspicuous place in the premise of PE for a period of at
least three (3) calendar days, for the following methods:

 Limited Source Bidding [Sec. 54.2]

 Shopping [Sec. 52.1(b)] above P50K
 Negotiated Procurement under Two Failed Biddings [Sec. 53.1]
 NGO Participation [Sec. 53.11]
 Small Value Procurement [Sec. 53.9] above P50K
Bidders are mandated to register with PhilGEPS, and provide PhilGEPS
Registration Number as a condition for award on the following modalities:

1. Sec. 50 – Direct Contracting;

2. Sec. 52.1(b) – Shopping for ordinary office supplies and equipment
not available in DBM-PS;
3. Sec. 53.3 – Take Over of Contracts (Only for New Bidders, if any.);
4. Section 53.6 – Scientific, Scholarly or Artistic Work, Exclusive
Technology and Media Services;
5. Section 53.7 – Highly Technical Consultants;
6. Section 53.9 – Small Value Procurement; and
7. Section 53.10 – Lease of Real Property and Venue.

For Two-Failed Biddings and LSB, the BAC shall require the submission of a
Certificate of PhilGEPS Registration in accordance with Sec. 8.5.2 of the
IRR of RA 9184
 Generally, invitation of Observers are not required when resorting to
alternative methods of procurement except in those where competitive
bidding or semblance a semblance thereof is still present, such as in
Limited Source Bidding and Negotiated Procurement (Two Failed
Biddings) under Sec. 49 and Sec. 53.1, respectively, of the revised IRR.

 Under Sec. 13.3 of the revised IRR of RA 9184, Observers shall be

invited at least five (5) cd before the date of the negotiation and the
absence of Observers will not nullify the BAC proceedings, provided
that they have been duly invited in writing.
 Reference to brand names shall NOT BE ALLOWED except for items or
parts that are compatible with the existing fleet or equipment of the
same make and brand and will maintain the performance, functionality
and useful life of the equipment.

 This rule shall also apply to the goods component of infrastructure

projects and consulting services.
The conduct of the following may be delegated to End-user unit or any
other appropriate bureau, committee, or support unit duly authorized by
the BAC through a Resolution approved by the HoPE:

1. Shopping (b)
2. Negotiated Procurement under Emergency Cases
3. Small Value Procurement
4. Lease of Real Property and Venue

 Shopping A and Emergency cases, the delegated authority can be until

award of contract
 Alternative Method of
Performance Security (PS)
Procurement
Limited Source Bidding
Direct Contracting
Repeat Order
Two-Failed Biddings
Warranty Security (WS)
 
x 
x 

In no case shall WS be
 required in the
procurement of
Consulting Services.
 Alternative Method of
Performance Security (PS)
Procurement
Procuring Entity may require PS
depending on the nature of the
procurement project. However,
for Infrastructure Projects, PS is
Emergency Cases required.
Take-over of Contracts  
Adjacent/Contiguous

Warranty Security (WS)
Procuring Entity may require
WS depending on the nature
of the procurement project.
In no case shall WS be
required in the procurement
of Consulting Services.
For Infrastructure Projects,
WS is required.
 Alternative Method of
Performance Security (PS)
Procurement
Procuring Entity may require PS
depending on the nature of the
procurement project. However,
for Infrastructure Projects, PS is
Small Value Procurement required.
Warranty Security (WS)
Procuring Entity may require
WS depending on the nature
of the procurement project.
In no case shall WS be
required in the procurement
of Consulting Services.
 No procurement shall be undertaken unless in accordance with APP.

 Most advantageous price for government should be obtained (Sec.

48.1)

 Splitting of contracts is strictly prohibited (Sec. 54.1)

 Bid security NOT necessary, except in Limited Source Bidding.

 The Uniform Guidelines for Blacklisting of Manufacturers, Suppliers,

Distributors, Contractors, and Consultants also apply to Alternative
Methods of Procurement.
CONTACT US AT:

Unit 2506 Raffles Corporate Center

F. Ortigas Road, Ortigas Center
Pasig City, Philippines 1605

TeleFax: (632)900-6741 to 44
Email address: gppb@gppb.gov.ph