®

PRINCE2 FOUNDATION Version 5.6.1

Organisation

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PRINCE2® FOUNDATION

 Organisation

PRINCE2® manual page 31

Workbook page 47

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PRINCE2® FOUNDATION

Organisation
Information hierarchy

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PRINCE2® FOUNDATION

Organisation
Introduction
● Project
● Programme
● Corporate organisation
● Roles and job descriptions

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PRINCE2® FOUNDATION

Organisation
Introduction
Manual 239
● Communication Management Strategy
● To internal and external parties to the project Workbook 52
● Establishes controlled flow of information to stakeholders
● Project Brief
● Full and firm foundation for initiation
● Includes the Project Product Description
● Includes the outline Business Case Manual 253

Workbook
101

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PRINCE2® FOUNDATION

Organisation
Project interests
● Business
● Project product meets a business need, justifying investment
● The project provides value for money.
● User
● Products are specified accurately
● Project delivers specified products.
● Supplier
● Provide resources and skills
● Produce the project's products.

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PRINCE2® FOUNDATION

Organisation
Levels of management

Based on Cabinet Office PRINCE2® material,

reproduced under licence from Cabinet Office .

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PRINCE2® FOUNDATION

Organisation
Project Board
● Includes Executive, Senior User,
Senior Supplier
● Characteristics
● Authority, ie, senior in organisation
● Credibility, ie, trusted within corporate organisation
● Ability to delegate, ie, manage by exception
● Availability, ie, capacity to perform duties
● Size of Project Board, keep small!

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PRINCE2® FOUNDATION

Organisation
Project Board
● Executive
● Ensures project is focused to meet objectives
● Delivers a product that delivers forecast benefits
● Ensures project delivers value for money
● Represents the business interest
● Key decision maker.

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PRINCE2® FOUNDATION

Organisation
Project Board
● Senior User
● Specifies user needs
● Key point for user liaison
● Represents the user interests
● Commits user resources
● Responsible for delivering assigned benefit(s)
● Specifies benefits for Business Case.

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PRINCE2® FOUNDATION

Organisation
Project Board
● Senior Supplier
● Represents the supplier interests
● Key point for supplier liaison
● Responsible for product quality and technical integrity
● Commits supplier resources.

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PRINCE2® FOUNDATION

Organisation
Project management team
● Project Assurance
● Executive: Understand commercial aspects of project
● Senior User: Have expertise in user aspects
● Supplier: Expertise in technical and user aspects
● Independent of the Project Manager
● Assumed by each Project Board member or delegated
● Project Board remains accountable.

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PRINCE2® FOUNDATION

Organisation
Project management team
● Change Authority
● Sufficient specialist knowledge of all stakeholder areas
● Credibility and capability to represent all interests
● Delegation of authority to approve or reject changes
● Severity could be matched to levels of management
● Recommended to be given a change budget.

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PRINCE2® FOUNDATION

Organisation
Project management team
● Project Manager
● Focused on day to day management
● Responsible for all processes except Directing a Project and
appointing the executive.
● Manages Team Managers and Project Support
● Liaise with Project Assurance and Project Board
● Gathers and learns lessons
● Undertakes Project Support role
● Should not be a shared role.

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PRINCE2® FOUNDATION

Organisation
Project management team
● Team Manager
● Ensures production of products is allocated
● Takes direction from the Project Manager
● Could be assigned to the Project Manager
● Work Packages allocate work to Team Managers or team
members.

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PRINCE2® FOUNDATION

Organisation
Project management team
● Project Support
● Provide administrative services, advice and guidance
● Provide specialist functions such as planning or risk management
● Administers configuration management.

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PRINCE2® FOUNDATION

Organisation
Principles
● Continued business justification
● Learn from experience
● Defined roles and responsibilities
● Manage by stages
● Manage by exception
● Focus on products
● Tailor to suit project environment

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