Project Management

Introduction
What is a project?
-A sequence of unique, complex and interrelated activities having a goal/purpose
that must be completed with in a given time frame or budget or specification

-A project has a definite START and END

E.g. Construction – IT – Manufacturing – Events – Services – Research

Project management is executing such sequence in order to achieve completion of

the project.

A project manager’s main role is to make sure the project is executed

-on time,
-with in budget,
-with available resources
maintaining quality from inception till end.

Why do we need a PM to do this? Can everyone manage a project?

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Need for Project Management

A common body is needed to coordinate between all involving teams

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Guiding Factors

Question to Client/Owner: Which Constraints can you tolerate flexibility in?

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Project Management Life Cycle
 Project Management
Project Management Life Cycle
1. Initiate:
Scope – Type of Contract – Project delivery method– Approximate project finance –
Deliverables

2. Planning & Design:

Milestones identification – Duration for total project – WBS – Define activities –
Duration for individual activities – Estimated cost for activities – Resource allocation
to activities – Type of technology used (CPM/PERT..) – Assess risks – Documentation

3. Execution:
Project plan implementation

4. Monitoring and control:

Cost – Time – Resource management – Periodic Actual vs Planned schedule report

5. Closing/End/Completion :
Prepare final project report – Inspections – Approval from Owner – Clear outs –
Maintenance
Project Management
Project Management Life Cycle
 Project Management
Project Management Life Cycle
Initiate:
Scope –
Defines the requirements, goals and objectives of the project.
May include future expansion proposals

Type of Contract –
Unite Price; Lump Sum; Cost plus contract; etc.,

Project Delivery Method –

Design Bid Build; Design Build; Traditional PM; Integrated Project Delivery
Establish type of relation between parties

Approximate project finance –

An abstract amount of available project finance to be established
May need some research before indicating the budget

Deliverables – Pre /Post Project documentation, services and maintenance

 Project Management
Project Management Life Cycle
Planning & Design:
Defining Interim Deliverables & WBS –
Breaks a project in to sub projects
Puts a Work Breakdown structure in to place .

Define activities and assign duration for individual activities –

The WBS allows a PM to define activities in each sub project and assign duration to
individual tasks
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Project Management Life Cycle
Planning & Design: (Contd..)
Estimated cost for activities –
The cost for each activity is estimated

Resource allocation to activities –

A very important step in planning phase.
Leveraging the available resources to execute parallel activities is a challenge
Having all resources procured at once for an activity may not be advisable

Type of technology used (CPM/PERT..) –

Choosing the technology and software depends upon the organization practices
Most preferred one is CPM

Assess risks –
Any risks associated with an activity/milestone shall be made known
A PM shall have a plan put in place to deal with them

Documentation – Documentation at every level is a must

 Project Management
Project Management Life Cycle
Execution:
A very critical and takes a maximum LoE
Managing change orders requirements/specs; Quality control;

Monitoring and control:

Avoiding delays in resource procurement, implementation, budget shortage etc.,
Report actual vs planned schedule reports periodically
Safety and security measures
Implement labor laws and avoid any unethical practices.

Closing:
Prepare final project report with all needed documentation
Perform Inspections at all levels
Train Client/Owner if needed before usage
Getting approval from Owner
Clearing the building premises and reallocating staff on other projects
Maintenance – if a contract is signed to maintain building systems and services for
a time period.