Export documentation frame work

Aligned documentation system, Oct. 1991

Dimensions of Documentation
Commercial dimension
Legal Dimension

Incentive Dimension

Standardised pre-shipment documents

Master document I
Master document II

 Standardised post-shipment documents

Documents and Significance
I.E.C Purchase contract
R.C.M.C Letter of credit
G.R form
Commercial Invoice
Form H
Packing List
Shipping Bill
Insurance Policy
G.S.P / G.S.T.P
Health certificate Inspection certificate
Phyto sanitary Bill of lading
Certificate of Bill of Exchange
measurement Certificate of origin
 Documentation process
Procedures
Dimensins of documents

CommercialDimension Regulatory Dimension Incentive Dimension

Trade Documents Prescribed by Documents to claim

For commercial purpose Governments of Duty draw back
Expoter & Importer Exemptions & licences

Commercial documents Certificates (RBI) Advance lincence

Principal -- Auxiliary I.E.C / R.C.M.C Etc. DEPB, EPCG
Duty Drawback
Export Procedures and documentation
At Glance
Step 1 : Scrutinise the order with reference to
the terms of the contract.
Step 2 : Prepare for processing
(manufacture/merchant)
Step 3 : Dispatch the goods to the port
Step 4 : Check : Insurance covers / ECGC
Step 5 : Send : L/c, Com.Invoice, GR form,
AR-4 form, Q.Cert., Shipping bill – 3 types :
Dutee tree, Dutiable, Drawback bills
Step 7 : Mate’s receipt replaced by Bill of
lading: Negotiation through bank with
original documents
Documentation without discrepancies makes
you receive payments in time.