ADCI Process in Oracle System

Created by:
Creation Date:10-Nov-13
Version: 0.1
Content

Chapter1: Transactions
Chapter2: Credit Memo
Chapter3: Customer Deposit Invoice
Chapter4: Creation of Receipts.
Chapter5: Miscellaneous Receipts
Chapter6: Receipt Reverse
Chapter7: Receipt Remittance
Chapter8: Credit Memo against Invoice
Chapter9: Debit Memo
Chapter1: Transactions

Creation of Manual Invoice Number: Transaction

number will be generated
automatically based on the
Transaction Source. GL
Date: Enter the GL date on
which transaction is to be
posted in GL. Default will be
Your transaction date.
Class: choose the class of
transaction i.e. Invoice, Debit
Memo, Credit Memo. Default
will be "Invoice” Currency:
choose the currency from
the LOV of the invoice you
wants to create. Default will
Be ledger Functional
currency AED. Type:
Choose the transaction type
from the LOV that is Invoice.
Bill to: Choose the customer
Bill to site for whom invoice
is to be created. Ship to:
Optionally, Choose the
Customer Ship to site from
the LOV. Payment Term:
Choose the payment term
from the LOV. Payment term
will default from Customer
bill to site. Click on “Line”
button to enter invoice line
information.
.
Chapter1: Transactions

Enter the Invoice line details

as required. Follow the steps
mention below. Enter the
item, UOM and others then
click on complete.
Chapter1: Transactions

Give the Distribution for line

amount with one or more ledger
accounts, these total should be
equal with Line total otherwise
invoice will not be validated. And
click on save button. Close the
Distribution window come back to
main invoice window.
Chapter1: Transactions

Invoice Transaction window, click on

“Complete” button to complete the
Invoice transaction.
Chapter2: Credit Memo
Once we select Source all the fields
will default. Date: Enter the Credit
Memo date. Default will be current
date. Number: Transaction number
will be generated based on the
sequence defined
Automatically. If sequence is
defined manually, enter the unique
number. GL Date: Enter the GL date
on which transaction is to be posted
in GL. Default will be Your
transaction date. Class: Class we
will be default based on the Source.
Currency: choose the currency from
the LOV of the invoice you wants to
create. Default will be Our
Functional Currency AED.
Type: Transaction type will be
defaulted, if we attached transaction
type to Source Bill to: Choose the
customer Bill to site for whom Credit
Note is to be created. Ship to:
Optionally, Choose the Customer
Ship to site from the LOV.
Click on “Line” button to enter
Credit Note line information
Chapter2: Credit Memo

Enter the Credit Memo line details as

Invoice have been Validated
required. Follow the steps mention
below. Description: Choose the
description of the Credit Memo from
the LOV or you can enter
Manually.
Quantity: Optionally, Enter the
quantity of the invoice line
Unit Price: Optionally, Enter the Unit
price of Invoice line
Amount: Enter the Amount with
Negative sign (- sign)
Save (ctrl + s) and close the window.
Chapter2: Credit Memo

Invoice Transaction window,

click on “Complete” button to
complete the Invoice
transaction.
Chapter3: Customer Deposit Invoice
Source: Select the Source
from the list as ‘MANUAL
OTHER'. Once we select
Source all the fields will default.
Date: Enter the Deposit date.
Default will be current date.
Number: Transaction number
will be generated based on the
sequence defined
GL Date: Enter the GL date on
which transaction is to be
posted in GL. Default will be
Your transaction date.
Class: Class we will be default
based on the Source.
Currency: choose the currency
from the LOV of the invoice
you wants to create. Default
will be Our Functional Currency
AED. Type: Transaction type
will be defaulted, if we attached
transaction type to Source

Bill to: Choose the customer

Bill to site.
Chapter3: Customer Deposit Invoice
Click on Commitment
Enter Deposit Amount and save it
and click on complete.
.
Chapter3: Customer Deposit Invoice
Invoice Transaction window,
click on “Complete” button to
complete the Invoice
transaction.
Chapter4: Creation of Receipts

Receipt Method: Select the

Receipt method (Bank Account)
in which amount is to be
deposited. From the LOV
Receipt Date: Enter the Receipt
Date on which Receipt has been
created. Receipt Number: Enter
the alpha numeric unique Receipt
number which can be used to re
query the receipt as well as to be
used for reconciliation. In Case of
Cheque received, you can use
cheque number as Receipt
number GL Date: Enter the GL
Date on which receipt is to be
posted in GL. The Default GL
Date Is the same as Receipt
Date. Receipt Amount: Select the
Currency from the LOV in which
receipt is created. Default
Currency will be Ledger
Functional Currency. Receipt
Type: Choose the Receipt type.
Default will be “Standard” type.
Customer Name: Choose the
Customer name from the LOV for
whom you wants to Create
a Receipt. Save (ctrl+s)
the Receipt.
Chapter4: Creation of Receipts

Click on “Apply” button on step

no:1 screen which will open new
window to apply the Invoices
and Debit Memo.
Apply to: Select the Invoice or
Debit Memo from the LOV which
to be apply against Receipt
Apply Date: Enter the Receipt
apply date. The same will be
default as Receipt enters date.
Amount Applied: Enter the
amount to be applying against
the invoice. Default amount will
be the same as receipt entered
amount. Save (ctrl+s) and close
the window to apply the receipt.
.
Chapter5: Miscellaneous Receipts

Receipt Type: Choose the

Receipt type as “Miscellaneous”.
Receipt Method: Select the
Receipt method (Bank Account)
in which amount is to be
deposited. From the LOV (ctrl+L)
Receipt Date: Enter the Receipt
Date on which Receipt has been
created. Receipt Number: Enter
the alpha numeric unique Receipt
number which can be used to re
query the receipt as well as to be
used for reconciliation. In Case of
Cheque received, you can use
cheque number as Receipt
number.GL Date: Enter the GL
Date on which receipt is to be
posted in GL. The Default GL
Date Is the same as Receipt
Date.Receipt Amount: Select the
Currency from the LOV in which
receipt is created. Default
Currency will be Ledger
Functional Currency
Save the receipt (Ctrl+S).
Chapter5: Miscellaneous Receipts

Click Distribution see the

Miscellaneous account will be
deflated.
Chapter6: Receipt Reverse

Query the receipt which to be

reversed (First press on F11,
enter your receipt Number and
press CRT+F11)Click on
“Reverse” button to record the
reverse entry Give required
information in “reverse” window.
Date: Enter the reverse date on
which receipt is reversed. Default
will be the current date. Category:
Select the category of reversal
from the LOV Reason: Choose
the reason for the reversed
receipt from the LOV Comment:
Enter additional comments to
record the Reversal Debit Memo:
Optionally, if you wish to create a
debit memo against the reversal,
Tick the “Debit Memo
Reversal” check box. This will
create a new debit memo.
Type: choose the Debit Memo
type from the LOV.
.
Chapter6: Receipt Reverse

Click on Receipt
History, we can see the
Receipt status as
Reversed.
Chapter7: Receipt Remittance

Remit receipts to your bank to

initiate the transfer of payments
from your customers. You remit
your receipts after confirmation
status of your receipts.
Enter the mandatory information
for the remittance window when
we remit the cheque/ cash in to
Bank.
Steps: Currency: Choose the
Currency from the LOV. GL Date:
Enter the GL date for posting in
to GL. Default will be your Batch
date. Choose the Bank, Branch
and Bank Account number from
the LOV in which you are
Remitting the Receipts.
Click on “Manual Create” to
manually remit the receipts.
.
Chapter7: Receipt Remittance

Press ctrl+F11 to executive all

the receipt enter in the same
bank or Press F11 and enter
the receipt number which to
be remitted.
Steps:
Choose the check box for
which receipt is to be remitted.
You can choose multiple
check boxes.
Click on “Format” button which
will run back end remittance
receipt and generate
remittance summary reports
.
Chapter7: Receipt Remittance

Decision pop window will display

and Do you want to continue
Click Yes.
Chapter7: Receipt Remittance

Now query the Remittance

check the Process status has
been changed to Competed
Format.
Chapter8: Credit Memo against Invoice

Click on “Action” on tool bar..

Choose the “Application” This
will open Application window.
Chapter8: Credit Memo against Invoice

Go to Action->adjustment
click on Adjustment.
Adjustment window will
open.
Chapter8: Credit Memo against Invoice

Choose the Invoice, From

the LOV and apply the
same.
Step: Click on Apply button
to choose the Invoice/ Debit
Memo. Click on next line if
required to apply multiple
invoices. Save and close
the window.
’
Chapter9: Debit Memo

Create the debit memo in the

system. Select the transaction
source “Debit Memo” and accept
the default transaction type as
“Debit memo” or select the
applicable transaction type
Chapter9: Debit Memo

In the lines window,

select appropriate memo
line in the description
column or enter the
relevant description.
Chapter9: Debit Memo

Invoice Transaction
window, click on
“Complete” button to
complete the Invoice
transaction.