Subject:- IT Fundamentals & Information System Design Topic:- MS-Office XP 2003 Presented By:Nirupama Dhurve MBA (FA) 1st sem Sec


Presented To:Mr. Choubey

MSMS-Office 2003
Microsoft Office 2003 is a productivity suite written and distributed by Microsoft for their Windows operating system. Released on November 17, 2003, it was the successor to Office XP and the predecessor to Office 2007.

Features of MS-Office MSThe core applications, Word, Excel, PowerPoint and Access have only minor improvements, Word 2003 introduced a reading layout view, document comparison, better change-tracking and changeannotation/reviewing, a Research Task Pane, voice comments and an XML- based format among other features. Excel 2003 XMLintroduced list commands, some statistical functions and XML data import, analysis and transformation/document customization features. Access 2003 introduced a backup command, the ability to view object dependencies, error checking in forms and reports among other features.

7. 5. shortcut menus. 4. Use Office Help. 6. Describe the Office System 2003 applications. Use menus. and shortcut keys.Objective 1. Use toolbars and task panes. 2. 8. Exit an Office 2003 application . Describe Office System 2003. Recognize the basic application window features. 3. Start an Office 2003 application.

.Microsoft Word processing software is used in the creation of text documents.

and Microsoft Windows (1989). the AT&T Unix PC (1985). Subsequent versions were later written for several other platforms including IBM PCs running DOS (1983).    Microsoft Word is a word processor designed by Microsoft. the Apple Macintosh (1984). Atari ST (1986). OS/2. SCO UNIX. It was first released in 1983 under the name Multi-Tool MultiWord for Xenix systems. It is a component of the Microsoft Office system. it is also sold as a standalone product and included in Microsoft Works Suite .

and status bar. title bar. are common to all Windows screens. Some of these components. toolbar. position the mouse pointer over the button (without clicking) to display a ScreenTip . such as the menu bar.Identify the components of the Word window    Word consists of many components that help you use its features. To check the name of a Word toolbar button.

A new document named Document2 opens and the task pane closes. . Click the Blank Document button in the New Document task pane.Create a new document   Create or open a document by clicking the Create a new document button in the Open section at the bottom of the Getting Started task pane (figure on next slide).

Word's AutoCorrect feature checks for errors as you type and automatically corrects common typing errors. which continually checks your document against Word's built-in dictionary and set of grammar builtrules.  If AutoCorrect does not recognize a word. it alerts you by displaying a wavy red line under the word   You can replace an incorrect word by highlighting it.  A wavy green line indicates a possible grammatical error or an extra space between words . and then selecting the correct word.Correct Error   A word processor lets you correct mistakes quickly and efficiently through the use of the Backspace and Delete keys. Word can also search for more complicated errors by using the Spelling and Grammar checker. clicking the right mouse button to display a list of alternative words.

Introducing MS-Office Powerpoint 2003 .

Features    Graphics presentation program Produces overhead transparencies as well as ononscreen electronic displays Creates high-quality and professional looking highpresentations .

Power Point Presentation looks .

Design Templates .

Change the format .

Insert tool for movies/sound .

Slide show .

Saving ppt .

Introducing MS Office Excel .

.   Microsoft Office Excel is a spreadsheet application written and distributed by Microsoft for Microsoft Windows and Mac OS X. It has been a very widely applied spreadsheet for these platforms. graphing tools. especially since version 5 in 1993. It features calculation. pivot tables and a macro programming language called VBA (Visual Basic for Applications).

How a Excel Sheet look .

It has a battery of supplied functions to answer statistical.Basic Operation Microsoft Excel has the basic features of all spreadsheets. using a grid of cells arranged in numbered rows and letter-named columns to letterorganize data manipulations like arithmetic operations. engineering and financial needs. .

or cell references used by the function to calculate a value  Some arguments are optional .  The syntax specifies the order in which you must enter the different parts of the function and the location in which you must insert commas. formula for a builtcommonly used calculation. Each Excel function has a name and syntax. text. parentheses. and other punctuation  Arguments are numbers. A function is a predefined.Use Excel·s functions    You can easily calculate the sum of a large number of cells by using a function. or built-in.

but that method would be cumbersome if there were 100 cells to add up.Define functions. Use Excel's SUM function to total the values in a range of cells like this: SUM(A1:A100). Consider the expression =ROUND(AVERAGE(A1:A100). You can also use functions within functions.1). and functions within functions     The SUM function is a very commonly used math function in Excel. A basic formula example to add up a small number of cells is =A1+A2+A3+A4.  This expression would first compute the average of all the values from cell A1 through A100 and then round that result to 1 digit to the right of the decimal point .

Copy and paste formulas and functions   Copying and pasting a cell or range of cells is a simple. press the Esc key to deselect the selection . To copy and paste a cell or range:    Select the cell or range to be copied and then click the Copy button on the standard toolbar Select the cell or range into which you want to copy the selection and then click the Paste button on the standard toolbar Once you are finished pasting. but highly effective means for quickly filling out a large worksheet.

You can control this automatic adjusting of cell references through the use of relative and absolute references. .Copy and paste effects on cell references     Copied formulas or functions that have cell references are adjusted for the target cell or range of cells. the formula in cell G6 will be =F6*B6/B8. This may or may not be correct for your worksheet. and you copy and paste this formula to cell G6. For example. depending upon what you are trying to do. if cell G5 contains the formula =F5*B5/B7.

. first click the cell in which you wish to insert the function. If you do not see the Insert Function button. you may need to select the appropriate toolbar or add the button to an existing toolbar. This action will open the Insert Function dialog box.Open the Insert Function dialog box    To get help from Excel to insert a function. Click the Insert Function button.

Auto Fill    To use the Auto Fill feature. If needed. . select the cell range that contains the values and/or formulas you want to copy. Click and drag the fill handle in the direction you want to copy and then release the mouse button. click the Auto Fill Options button. and then select the Auto Fill option you want to apply to the selected range.

MONTH. 1900    You typically do not see these numbers. NOW.  For example. This method of storing dates allows you to work with dates the same way you work with numbers.448 days after January 1. . the integer value for the date January 1. 1900. because Excel automatically formats them to appear in a date format. Excel's commonly used date functions are DATE. TODAY. 2008 is 39448 because that date is 39. WEEKDAY and YEAR.Excel's date functions  Excel stores dates as integers. where the integer value represents the number of days since January 1. DAY.

Introducing MS-office Access .

operating- . Like other Office applications.   Software developers and data architects can use Microsoft Access to develop application software. Visual objects used in forms and reports expose their methods and properties in the VBA programming environment. and "power users" can use it to build simple applications. an object-oriented objectprogramming language that can reference a variety of objects including DAO (Data Access Objects). ActiveX Data Objects. Access is supported by Visual Basic for Applications. and VBA code modules may declare and call Windows operating-system functions. and many other ActiveX components.

dBase. Access is often used by people downloading data from enterprise level databases for manipulation. ASCII. queries. and reporting locally. querying. Advanced users can use VBA to write rich solutions with advanced data manipulation and user control. Paradox. It can perform heterogeneous joins between data sets stored across different platforms. Oracle. and connect them together with macros. Outlook. etc. FoxPro. The original concept of Access was for end users to be able to "access" data from any source. editing. analysis. This allows the existing data to change and the Access platform to always use the latest data. . and reporting. forms and reports. SQL Server. Other uses include: the import and export of data to many formats including Excel. It also has the ability to link to data in its existing location and use it for viewing.Features        Users can create tables. ODBC.

. when an event occurs.Learn about VBA     When you work in Access. responds by executing a series of VBA statements. You can also write your own VBA code that will alter the properties of objects. in the background. perform calculations. You can write a statement that. Visual Basic for Applications (VBA) code is being created. Recall that an event is something that happens while using the database. and many other custom actions.

A module can be a standard module (stored in memory with other database objects) or it can be a class module (stored in association with a particular form or report). the procedures are available by the form or report for which the class module was created .Function procedures. and modules     Statements are grouped together into procedures. which can be either a function or a Sub procedure. With class modules. Sub procedures. Common procedures are usually stored together into a module.

servers and services Used to solve a wide array of business needs by using the following applications:applications:-MS office word 2003 -MS office powerpoint 2003 -MS office Excel 2003 -MS office Access 2003   Programs can be used individually. but designed to work together Office 2003 includes more data collaboration and WWW features .  Integrated system of programs.