Communication Plan

Speaker’s Name, SAP

Month 00, 2018

INTERNAL

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 Project Communication

Communication Strategy
Goal: To raise awareness in the
organization about your project’s mission,
strategy, and goals, providing the basis
for a stakeholder call-to-action.

Communication

Communication Matrix
A working document which contains
more detail about each planned
communication activity for your project.

Effective and constant project communication is an essential factor for the success of the <Project>. Productive
communication means to address the right information to the right people at the right time.

© 2018 SAP SE or an SAP affiliate company. All rights reserved. ǀ INTERNAL 2

Communication Plan

Project Meetings
Responsible for Recipients of Meeting
Meeting Frequency Content of Meeting Participants
Invitation Meeting Minutes Minutes

Steering Monthly Strategic / High level - Steering Committee - <Client> - Project - Steering Committee
Committee Update; Members from <Client>, Project Management Members
(2h)
Meeting including SAP Manager Office
Request for Strategic
Approval representatives as required
and requested
Program & Project Weekly Update / Progress; - Project Managers (<Client>, - Project -Project - Meeting invitees
Mgmt. SAP) Manager Management Office -Project Manager
(1h) Verify direction
Meeting - Risk Management(<Client>) (SAP) (<Client>, SAP)
Project monitoring and
progress tracking - Quality Assurance (<Client>) - (Project
Issue resolution - OCM (<Client>) Management
Office)
Escalation
management
Regular Team Every 2 Update status/ - Project Leads - Project Leads - Assigned team - Meeting invitees
Meeting weeks Progress of each track: member
- Project Team - Project Manager
Status, next steps (<Client>, SAP)
Critical Issues
Latest Info
Open issues
Individual Depending Detailed Status - Project Leads - Project Lead - Meeting invitees
Meetings for on action Next Steps - Action Point Responsible - Project Manager
action points point time Degree of WBS (<Client>, SAP)
responsible
frame completion
Critical Issues
Risks

© 2018 SAP SE or an SAP affiliate company. All rights reserved. ǀ INTERNAL 3

Reporting and Escalation Channels

Steering Committee

Project Sponsor
Escalation in line with the
defined Change Request
Procedures

Business Design Quality Assurance

Project Management
Board

Project Management SAP Project Management <Client> Risk Management

Board of Architects

Project Team

Project Team Members SAP Project Team Members <Client>

Reporting to/Escalating to: Information:

© 2018 SAP SE or an SAP affiliate company. All rights reserved. ǀ INTERNAL 4

Thank you.
Contact information:
F name L name
Title
Address
Phone number

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