UDID Overview

Dr HAREESH A
Overview of presentation
• Background
• Monitoring Authority
• Application procedure and procedure for disposal
• Existing Manual certificate – Digital Verification
• Assessment of new applicants
• Entering Data at UDID Portal
Background
• RPWD Act 2016, RPWD Rules under Section 100 (June 2017),
Disability Assessment Guidelines under Section 56 (Jan 2018).
• RPWD Act 2016,Chapter X ( sections 56-59) deals with certification.
• Section 58: (1)Any person with disability may apply in prescribed
format to certifying authority having jurisdiction.
• (2) Authority should assess as per guidelines under section 56 and
issue a disability certificate or written information on “No Specific
Disability”.
RPWD Act 2016 - Rules Notified in 2017
• Rule 17: Any person may apply (1)to the notified authority of district
of residence or (2) any competent authority of a government hospital
where PWD might have taken treatment in that connection.
• Requirements :
• 1. Form filled as per Form IV of this rules.
• 2. Residence Proof
• 3. Two recent Passport Photos.
• Aadhaar/ Aadhaar enrollment, if any ( Not Mandatory)
FORMS I-VIII
• Form I - III – Forms for PWD Employer’s Returns under section 13.
• Form IV: Application for obtaining COD for a PWD (Rule 17).
• Form V- COD (In cases of Amputation or Complete Permanent
Paralysis of limbs or Dwarfism and in case of Blindness).
• Form – VI COD (In cases of multiple disabilities).
• Form –VII - Form–VII COD (In cases other than those mentioned in
Forms V and VI) .
• Form VIII- Rejection with reasons with mention on appellate authority
Disabilities as per RPWD 2016
1. Leprosy cured 2. Cerebral palsy
3.Dwarfism 4.Muscuar Dystrophies
5. Acid Attack Victims 6. Blindness
7.Low vision 8. Deaf
9.Hard of Hearing 10. Speech and Language Disability
11.Intellectual Disability 12.SLD
13.ASD 14.Mental Behaviour/mental illness
15.Multiple Sclerosis 16.Parkinson Disease
17.Haemophilia 18.Thalassemia
19. Sickle Cell Disease 20. Multiple Disabilities
21.Locomotor Disability
ANY OTHER AS NOTIFIED ON TIME TO TIME BASIS
Disability Assessment Broad categories
• Locomotor Disability
• Visual Impairment
• Hearing impairment (deaf and hard of hearing) & Speech and
language disability
• Intellectual disability, SLD. ASD(ISAA)
• Mental illness.
• Disability caused due to chronic neurological Conditions
• Disability caused due to blood disorder
• Multiple disabilities
UDID (www.swavlambancard.gov.in)
Types of UDID Applications

• An Application for Verification and Digitization of existing valid

manually issued certificate under PWD 1995 or RPWD Act 2016.
• A fresh Application for Disability Assessment & Certification.
• Appeal against earlier Medical Authority Assessment Report.
Individual Applicants
Hospital
Application Disposal Process

• Successfully submitted applications would be visible only for the

medial authorities of that District ( As of Now).
• Authority can sort out applications based on type of disability, name,
enrollment number, date of application.
Dash board
Dashboard menu selection
Selecting for digital verification
Verifying the uploaded applications
Onus of checking details
TEXT & VIDEO TUTORIALS
• Text available at http://www.swavlambancard.gov.in/files/UDID%20-
Admininstrator%20Manual%20V%201.0-%2028-APR-2016.pdf

• How to handle a fresh application for fresh assessment, and how to

generate UDID after assessment
• https://www.youtube.com/watch?v=VIsK6z39l6M
• How to verify uploaded application and process it?
• https://www.youtube.com/watch?v=7MAM_Tn4yzE
Few important issues
• 1 month time frame should be followed as it is the rule published by
Government of India.
• Onus of checking the details like name spelling, photo , whether the
address uploaded matches with the residence proof document etc.,
by medical board Chairman.
• Practical implementation challenges related to availability of specialist
doctors, board members on a date when appointment is fixed and the
need for disposing application within a month of receipt of
application.
New Applications for Assessment
• Staff of enrolled Hospital has to log in for checking the applications.
• Applicants can be those who have taken treatment/ not taken
treatment.( A specific mechanism and dedicated human resources)
• A Specialist/ Specialist doctor would assess based on fixed
appointment.
• Specialist Doctor assessment may be combined with Medical Board
assessment. ( A mechanism may be devised if separate)
• Medical Board Chair person has to update board recommendation
after verifying the data.
8 broad Medical Boards
• overview of Boards
Intellectual disability
• 1. MS/CMO/CS
• 2. Pediatrician or Pediatric Neurologist (where available and for those
under 18 years of age) –
• If the age is above 18 years Psychiatrist or Physician
• 3. Clinical (or) Rehabilitation Psychologist.
• 4. Psychiatrist.
• For children with more than 5 age, this certificate should be renewed
at age of 5,10 and 18 years.
• For children under 5 years validity of this certificate is 3 years or until
5 years of age whichever is earlier
Mental Illness
• 1. MS/CS/CMO
• 2. Psychiatrist for clinical assessment
• 3. Trained Psychologist.
• No Clarity on the validity duration.
• Board has the discretion about validity and to state either temporary
with re assessment duration or as to declare as permeant disability
with no further reassessment.
Autism Spectrum Disorders

• 1. Clinical Psychologist (or)Rehabilitation Psychologist

• 2. A Psychiatrist
• 3. A Paediatrician or General Physician as the case may be.
• 4.MS/CS/CM/ Chair Person .
• The certificate would be valid for a period of 5 years for those whose
disability is temporary and are below the age 18 years .
• For those who acquire permanent disability, the validity can be shown
as “Permanent” in the certificate
Specific Learning Disability
• (1) The MS/CS/CMO or equivalent
• (2) Paediatrician or Paediatric Neurologist (where available)
• (3) Clinical or Rehabilitation Psychologist
• (4) Occupational therapist (or) Special Educator (or) Teacher trained
for assessment of SLD.
• Certification should be only for children above age 8 years.
• A repeat assessment should happen at the age of 14 and 18.
Certificate issued at the age of 18 is valid for life long
Disability due to Chronic neurological conditions
MS/PD
• 1. MS/CS/CMO
• 2.Paediatric doctor for childhood chronic neurological conditions /
Psychiatrist for mental illness due to chronic neurological conditions/
Neurologist for chronic neurological conditions without mental illness
• 3. Specialist for certifying locomotor disability
• (4) Trained psychologist (clinical or rehabilitation) to administer IQ
test
• Medical board is having discretion to opine on the validity of the
disability certificate.
Muscular dystrophy
• 1. MS or CS or CMO
• 2. Specialist in PMR (OR) Specialist in orthopedics
• 3. One specialist as nominated by MS as per the condition of the
person with disability (Another specialist may be the Neurologist)
Loco Motor Disability
Conditions covered
• Permanent Physical impairment
of extremities/Spine.
• (congenital, traumatic,
amputation, chronic
lymphedema, Charcot’s joint,
Upper motor, lower motor,
central lesions, Stroke, cerebral
palsy, Acid attack victims,
leprosy cured persons,
Dwarfism)
Board constitution
• 1. MS OR CS. OR Chief MO
• 2. Specialist in PMR (OR)
Specialist in orthopedics
• 3. One specialist as nominated
by MS as per the condition of
the person with disability.
• (Neurologist/ Neurosurgeon/OT
etc. may be others)
What to do in OPD if a patient asks PWD
certificate
• Explain and encourage them to register and to apply at UDID portal.
• For faster processing they may approach to the hospital authorities
informing about their acknowledgment.
• A coordinating person can facilitate communication between board
members and applicants.
• All units/ departments may establish a SOP on processing
applications, if applicants are registered with them or if they attend
for evaluation on their OP day.
• All units/ departments may establish a SOP on processing
applications, if applicants are registered with them or if they attend
for evaluation on their OP day.
• Any one may seek for disability evaluation and it would be the boards
responsibility to dispose such applications within a period of 1 month.
• A coordinating person between MRD, Board appointments, specialists
and applicants is essential for smooth and faster processing.
THANK YOU
Suggestions
• 1 or 2 dedicated computer data entry operators for the following
tasks.
• Sort out applications of patients treated at NIMHANS on daily basis.
• To update about number of applicants pending etc., details to the
board on a periodic basis
• To provide assessment appointment information to the clients.
• To help the specialist doctors and other board members for updating
assessment on regular basis.
• To generate reports and to maintain records offline in this regard.
Coordinating with Applicants
Suggestions
• 1-2 members from MRD team for the following task assistance
• To verify the MRD records for its authenticity, if there is any uploaded
disability certificate issued by NIMHANS on regular basis.
• To provide relevant medical records to the assigned specialist and to
other board members at the time of disability assessment.
• To maintain separate medical records for those who have a bench
mark disability certificate for fast access to care.
• THANK YOU
Suggested pathway for already certified

• Client should upload on his own or with assistance from PSW of

treating team.
• NIMHANS may provide dedicated space and apparatus for scanning
and uploading certificates.
• Client should share the enrollment details to the computer operator/
PSW.
• Information should be provided to the specialist doctors who have
issued such certificate, for its verification online.
• MS may upload recommendation for UDID generation