Professional Documents
Culture Documents
Management
Presented by
Ar. Santhosh Manavalan
Objective
• To understand different management
technique suitable for planning and
constructional projects.
• To understand the management system for
accomplishing the task efficiently in terms of
both time and cost.
UNIT 1: Introduction to Project Management
Today, we mainly use the Gantt Chart to track project schedules and make
project management less stressful. Gantt chart helps us understand the
relationship between tasks more clearly, keep all the team members on the
same page, and successfully complete the project. Gantt Chart comes with a
lot of benefits: it lets you organize your thoughts, gives you a clear layout of
what you’re doing, helps you set a realistic time frame, and it’s highly visible.
Project Management Triangle
Scope
In the initiation phase, it’s important to specify all the steps of the
project development including what WILL be was done and what
WILL NOT be done. If you want to keep the project under control,
you need to allocate some time and carefully plan and define the
scope.
Time
Time is an invaluable resource. While we can control the processes
and make necessary changes to improve them, we cannot control
time. One of the biggest challenges each project manager has to
face is to use time efficiently, keep the project on schedule, and
reach the desired objectives.
Cost
As a project manager, you should define the budget in the early
stage of the project and then compare it with the figure your
customer initially offered. If the client decides to spend a certain
amount of money that doesn’t match your requirements, you can
prepare a business proposal which will include the estimates of the
total cost of the project. This proposal helps the customer base his
decision on more accurate estimates.
Project Management Triangle
• All three constraint are interconnected and depend heavily on one
another. Once you reduce the time allocated for the project, the cost
increases. Also, the scope of the project dictates the pace and a number of
resources necessary to realize and successfully complete the project.
• While it’s virtually impossible to keep your eye on everything, it’s
imperative to maintain the balance and strive towards the equilibrium of
the triangle no matter how challenging it can be.
• The area inside the triangle represents the quality and it’s the ultimate
objective of every project delivery. A good project manager will find a way
how to control all three constraints of the triangle and produce the best
quality.
• Project manager's ultimate goal is to meet their customers’ requirements
and live up to the quality standards. In order to do so, you as a project
manager need to control both the quality and the constraints.
Load Chart
• The Resource Load Chart displays estimated
allocations per resource in the selected
period. Using this chart, the project manager
can drill down further to identify available
resources and problematic allocations. You
also have the ability to add resource calendar
exceptions to set working times, client
meetings or holidays that can affect your
project schedule.
Load Chart
It is a type of Bar chart that demonstrates the project schedule. Gantt chart diagram demonstrates the task
duration in days, weeks and months. It is best in tracking progress. Moreover, project managers can plan, work
out the practical aspects and potential problems, segregate the work to team members, and minimize the
delivery time using this graphic. Illustrate the beginning and ending times of your assignment. Identify the task
relationships. Portray task dependencies and give visual references to your colleagues are some benefits of
implementing this chart. You can also the show the schedule changes and implications.
The most commonly used project management chart after Gantt diagram is Pert Chart. Program
Evaluation Review Technique (PERT) Chart is known as the network diagram. It was designed by US
Navy in 1950s. They portray more complex project tasks and analyze the tasks encompassed in the
completion of the project. Pert Chart also analyze the time needed to accomplish the task and
recognize the minimum time required. They generally showcase he parallel activities. Let your team
easily conceptualize the whole project. Both, Pert Chart and Critical Path Method Diagram (CPM)
are used interchangeably. However, CPM doesn’t consider time variations and Pert chart permits
the randomness in task completion times.
Pareto chart is a chart containing both bar graph and line chart. Mostly used in six sigma analysis, but can fit in
any project management. Analyze the frequency of problems in a process effectively. They help in visualizing the
quality aspects of your processes. Also, Pareto diagram assists in focusing on vital causes. An individual can easily
communicate the data with other team members.
In the project event, the root cause and effect analysis plays a significant role. Also called
as Ishikawa diagram or Fishbone Diagram. With this, professionals arrange causes and
effects graphically. Categorize ideas that the team gathers for a fruitful brainstorming
session. It gives an in-depth look into the issues behind the problems that further helps
generate potential solutions for those who are determined to obtain the best outcomes.
The Control Chart or a Statistical Process Control Chart is a graph used in the project management.
This demonstrates the changes in the process with time. One can control the ongoing process by
searching and correcting problems. A team member can analyze the quality enhancement in the
project be it for hampering the problem or making changes in the process. Process Control Chart can
assist in determining the stability of the process.
They represents the sequential steps taken in a process, workflow, or a task. Matrix shows the
relationships between four groups of information. Discover who is keen and influencing in the task or
project you are working on. With stakeholder analysis matrix you get information about the
involvement of stakeholders. On the other hand, with RACI matrix (Responsibility Assignment Matrix)
you are informed about the deliverables during the lifecycle of a project or person who is taking part
in the task.