MS EXCEL

SCLP
 Understanding worksheet cells
 Worksheet
 Is a rectangular arrangement of rows and columns.
 Row
 Labeled w/ numbers
 Column
 Labeled w/ letters
 Cell
 Intersection of rows and columns.
 Active cell
 Selected cells
 Three kinds of data
1. Text
 These entries are usually labels such as name, age, remarks,
etc. that make a worksheet easier to read.
 Can be text/number combinations for items such as phone
numbers and account code.
2. Numbers
 These entries can be dollar values, weights, interest rates or
any other numerical quantity.
3. Formulas
 These are calculations involving two or more values such as
2*5 or A1+A2+A3
 Always starts with equal (=) sign
Active cell
EXCEL’S SCREEN
Formula bar
Name box
 Excel’s worksheet navigation keys
PRESS TO MOVE
Arrow keys To left, right, up or down one cell
Home The beginning of the row
Page down Down one screen
Page up Up one screen
Alt+Page down One screen to the right
Alt+Page up One screen to the left
Ctrl+End To the bottom right corner of the used
portion of the worksheet
Ctrl+Home To the beginning of the worksheet
 Excel’s formatting keyboard
shortcuts
PRESS To apply the following format
Ctrl+B Bold
Ctrl+I Italic
Ctrl+U Underline
Ctrl+5 Strikethrough
Ctrl+Shift+! Number(two decimal places, using thousand separator)
Ctrl+Shift+$ Currency(two decimal places, using dollar sign and negative numbers
surrounded by parenthesis).
Ctrl+Shift+% Percentage (zero decimal places)
Ctrl+Shift+^ Scientific (two decimal places)
Ctrl+Shift+# Date (d-mm-yy)
Ctrl+Shift+@ Time (h:mm AM/PM)
Ctrl+Shift+~ General
 Excel’s arithmetic operators
Operators Examples Result
+ (addition) =3+2 5

- (subtraction) =3-2 1

– negation) =-3 -3

* (multiplication) =3*2 6

/ (division) =3/2 1.5

% (percentage) =3% 0.03

^ (exponentiation) =3^2 9
 Excel’s comparison operators
Operators Examples Result

= (equal to) =3=2 FALSE

> (greater than) =3>2 TRUE
< (less than) =3<2 FALSE
>= (greater than or equal to) =3>=2 TRUE
<= (less than or equal to) =3<=2 FALSE
<> (not equal to) =3<>2 TRUE
 Excel’s order of calculation
Operator Order of calculation
– (negation) First (1st)

% (percentage) Second (2nd)

^ (exponentiation) Third (3rd)

* and / (multiplication and division) Fourth (4th)

+ and – (addition and subtraction) Fifth (5th)

= ,<, >, <=, >=, <> (comparison) Sixth (6th)

 Working with ranges
Range
 Any group of related cells and it can be a single cell, a contiguous
collection of cells, or even entire spreadsheet.
UL:LR
 Used to referenced a range.
 UL – upper left corner address
 LR – lower right corner address
 To name a range, select the range, click inside the Name box,
type the name and then press enter.
 Click and drag the mouse over the range to select a rectangular
range.
 For noncontiguous range, select the first cell or range, hold
down Ctrl, and select the rest of the cells or ranges.
 Mouse tricks for selecting a range

 Using the shift key

• To select a rectangular contiguous range, click the upper left
cell called the Anchor cell, hold down Shift and then click
the lower right cell.
 Using extend mode
• Click the upper left cell of the range then press F8 to put
excel in extend mode, then click the lower right cell of the
range. Press F8 again to exit extend mode.
 Keyboard tricks for selecting
ranges
Press To

Ctrl+Shift+Down arrow Select the contiguous cells below the active cell

Ctrl+Shift+Right arrow Select the contiguous cells to the right of the selected cells

Ctrl+Shift+ * Selects the rectangular area that includes every cell adjacent
to the current cell.
Ctrl+End Selects the last (bottom – right) cell in the worksheet that
contains data or formatting.
Ctrl+A or Ctrl + Shift + Spacebar Selects the entire worksheet
 Moving the active cell within a
selection
Press To move the active cell

Enter Down rows

Shift + Enter Up rows

Tab Left to right

Shift + tab Right to left

Ctrl + 9 Hide the row of the current cell

Ctrl + 0 Hide the column of the current cell

Ctrl + shift + ( Unhide the hidden row

Ctrl + shift + ) Unhide the hidden column

THANK YOU VERY MUCH