TIME MANAGEMENT

Meaning
• Development of tools and processes that
increase efficiency and productivity
• It means managing the time to waste less time
to do what have to be done so there is more
time to do what is wanted to be done

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TIME MANAGEMENT MATRIX

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 TIME MANAGEMENT-ILLUSTRATION

1. Repairing relationship 1. Building relationship

2. Quickly train employees because 2. Provide professional
of inadequate job knowledge development
3. Breakdown maintenance 3. Do routine maintenance

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 TIME MANAGEMENT STRATEGIES-FOCUS ON PRIORITIES

• Time Management Matrix is a time

management tool which helps to learn and
apply the following:-
• To set a clear goal and thereby helps to be focused and
save time
• To drop things that are not important
• To overcome procrastination
• To set up a time management schedule
• To know our time-wasters
• To practice delegation

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Time Management tools & techniques
• Start with a commitment to change
• To plan and protect the planned time
• Diplomatically managing the expectations of
others
• Conditioning the environment rather than
allowing the environment to condition you.
• To find and introduce different ways of doing
things
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 Time Management Strategies
• Set Objectives
• Prioritize task
• Get Organized
• Stop Procrastinating
• Block Out Time
• Learn to Delegate
• Plan everyday

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 Benefits of Time Management
• Helps to identify the needs in terms of its
importance and matches them with the time
and available resources
• It improves the task of accomplishment, cost
savings, satisfaction, reduced stress
• Helps reduce wastage of time and thereby
increases productivity
• Increases predictability and reduces chances
in slippage of task
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CHANGE MANAGEMENT

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 CHANGE MANAGEMENT
Definition
• It is the task of Managing Change
• The coordination of a structured period of
transition from Situation A to Situation B in
order to achieve long lasting change within an
organization.
• It is the process, method, tools & techniques
followed by the organization to adapt to
demanding changing situations in order to
achieve the require business outcome
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DEMING WHEEL/CIRCLE

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 Elaboration of DEMING WHEEL
• PLAN – to establish objectives and process to get
the expected output.
• DO – to implement the process often on a small
scale if possible
• CHECK – measure the new process and compare
the results with the expected output to determine
if there is any variance
• ACT- to analyze the difference in order to
determine the cause for the same. Refine the
scope to which PDCA is applied until there is a
plan that involved improvement
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 PACE OF CHANGE
• Look at the roster of the 100 largest U.S. companies at the
beginning of the 1900’s. You’ll find that only 16 are still in
existence.
• Then consider Fortune magazine’s first list (published in
1956) of America’s 500 biggest companies. Only 29 out of
the 100 firms topping that first “Fortune 500” could still
be found in the top 100 by 1992.
• During the decade of the 1980’s, a total of 230 companies
– 46% - disappeared from the “Fortune 500”.
• In this decade only 30% are expected to be within the top
500.
• Obviously, size does not guarantee continued success.
Neither does a good reputation.
CONTEXT OF CHANGE

CUSTOMER COMPETITION
- Soaring expectations - New challenges
- Satisfaction PEOPLE - Constant pressure

LEVERS of
CHANGE

PROCESS TECHNOLOGY

SHAREHOLDERS ENVIRONMENT
- Sustained results - Excellence
- ROI - Efficiency
- New ways of working
- Pace of change
FORCES DRIVING THE NEED FOR CHANGE

TECHNOLOGICAL ECONOMIC MARKET BUSINESS

DYNAMICS MODELS

Globalization of markets and competition.

Ever increasing demands and expectations of the
CUSTOMER.

More More
threats opportunities

CHANGE is imperative
to overcome the threats and/or
capitalize on the opportunities
PHASES OF CHANGE

UNDERSTAND

ADAPT PREPARE

LEVERAGE
COST / EFFORT TO CHANGE

ANTICIPATIVE

REACTIVE

CRISIS

EFFORT (intangible)
COST (tangible)
Exercise on Attitude for Change
KEY SUCCESS FACTORS TO LEVERAGE CHANGE

 Mindset & Attitude

 Willingness to constantly Learn and Adapt
 Skills & Competencies
 Execution
LEARNING POINTS

• A fixed mind-set is a barrier to creative

thinking
• Past success is no guarantee to future
prosperity
• Keep an open mind
THANK YOU

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