LESSON VIII

HMIS DATA QUALITY

 Aspects of Data Quality
•accuracy
• Data quality is the overall utility •completeness
•update status
of a dataset(s) as a function of its •relevance
ability to be processed easily and •consistency
analyzed for a database, data •reliability
warehouse, or data analytics •appropriate presentation
system. •accessibility
• The Lot Quality Assessment (LQAS)
• use of small random samples
• The Routine Data Quality Assessment (RDQA)
• allows programs and projects to verify and assess the quality of
their reported data.
• root cause analysis
• identifying the root causes of the problems or
events instead of simply addressing the
obvious symptoms.
 Techniques in Root Cause Analysis

Failure Mode
Fault Tree
Ask why 5 times and Effects Pareto Analysis
Analysis
Analysis (FMEA)

Fishbone or
Currently Ishikawa or Kepner-Tregoe RPR Problems
Reality Tree Cause-and- Technique Diagnos
effect diagrams
 KEY POINTS TO REMEMBER
 Data quality is the overall utility of a dataset(s) as a function of its ability to be
processed easily and analyzed for a database, data warehouse, or data
analytics system.

 The Lot Quality Assessment (LQAS) is a tool that allows the use of small
random samples to distinguish between different groups of data elements
(or Lots) with high and low data quality.

 The Routine Data Quality Assessment Tool (RDQA) is a simplified version of

the Data Quality Audit (DQA) which allows programs and projects to verify
and assess the quality of their reported data.

 The development of an Implementation Plan is important to ensure that the

communication between those who are involved in the project will not
encounter any issues and work will also be delivered on time.

 A root cause analysis is a class of problem solving methods aimed at

identifying the root causes of the problems or events instead of simply
addressing the obvious symptoms.

 Techniques in Root cause analysis include: Ask why 5 times, Failure Mode
and Effects Analysis (FEMA), Pareto Analysis, Fault Tree Analysis, Current
Reality Tree (CRT), Fishbone or Ishikawa or Cause-and-Effect Diagrams,
Kepner-Tregoe Technique and RPR Problem Diagnosis.
Activity 3
Pareto Chart
 Causes for sample not Day Day Day Day Day TOTAL
processed 1 2 3 4 5
No pipettes 3 1 2 1 2
No reagents 5 4 1 4 4
Sample clotted 2 3 3 7 1
Insufficient sample 0 1 0 1 0
Sample haemolyzed 1 0 3 2 2
Machine broken 13 10 25 19 15
GRAND TOTAL

1. Tally, for each item, how often it occurred. Then add

these amounts to determine the grand total for all
items.
2. List the items being compared in decreasing order of
the measure of comparison: e.g., the most frequent to
the least frequent. See the example below.
3. The cumulative percent for an item is the sum of that
item’s percent of the total and that of all the other items
that come before it in the ordering by rank. Refer to the
example below.
4. Select all the data set (without the total number of
occurrences), so in this example, from A25 up until C31.
After that, go to INSERT → CHARTS → 2D COLUMN →
CLUSTERED COLUMN.
5. For the chart to take its final form, you should right click
with your mouse in any of the bars of the chart and select
Change series chart type.
 A dialogue box will appear. From All Charts
window, select COMBO in the far below left of the
dialogue box. Here, the following changes should
be made to the drop-down windows (under Chart
Type column) that correspond with your data sets:
• The number of occurrences should remain as
Clustered Columns.
• The cumulative percentage should be changed to
Line and the Secondary Axis checkbox should be
checked.
• In all, your window should now look like this:
6. After pressing OK, your Pareto chart will be ready.
Put a title on the chart.

References:
https://www.usaidassist.org/resources/pareto-charts
https://tallyfy.com/pareto-chart-analysis/