SUMMARY OF

RECOMMENDATIONS
• 1. BULK BUYING
• 2. ALTERNATIVE METHODS OF
PROCUREMENT
• 3. PROCUREMENT AT THE P.S. / DBM
• 4. DEFER ON ACCREDITATION REQ’T.
• 5. CASH ADVANCE
• 6. IDENTIFYING POINT PERSON PER OFFICE
ISSUES AND CONCERNS:

I. DELAYED PROCUREMENT OF SUPPLIES AND

MATERIALS TO MEET THE DEMANDS OF THE
CLIENTELE
RECOMMENDATIONS:
A. BULK PURCHASING - is a process of purchasing large quantities.

o Every office shall be required to submit their respective Project Procurement

Management Plan (PPMP) based on their actual needs and budget allocation.

o The PGSO/BAC shall be responsible for the preparation of the Purchase Request
for the Bulk Bidding based on the Consolidated PPMP submitted from different
offices.
o The process shall be done on quarterly basis. on the submitted PPMP
from different offices.

o Upon the delivery of the Supplies and Materials, the concerned offices shall
withdraw directly at the PGSO together with their Requisition and Issue Slip (RIS).

o Payments shall be charged accordingly to the respective office.

B. ALTERNATIVE METHODS OF PROCUREMENT
Subject to the prior approval of the Head of the Procuring Entity or
his duly authorized representative, and whenever justified by the conditions
provided in this Act, the Procuring Entity may, in order to promote economy
and efficiency

1. Limited Source of Bidding (Sec. 49 of the IRR of RA 9184)- otherwise known as

Selective Bidding – may be resorted to only in any of the following Conditions:

a. Procurement of highly specialized types of Goods and Consulting

Services which are known to be obtainable only from limited
number of sources; or

b. Procurement of major plant components where it is

deemed advantageous to limit the bidding to known
eligible bidders in order to maintain an optimum and
uniform level of quality and performance of the plant as a
whole.
2. Direct Contracting (Sec. 50 of the IRR of RA 9184) - otherwise
known as Single Source Procurement – a method of procurement
that does not require elaborate Bidding Documents because the
supplier is simply asked to submit a price quotation or pro-forma
invoice together with the conditions of sale, which offer may be
accepted immediately or after some negotiations – may be resorted
to only in any of the following conditions:
a. Procurement of goods of proprietary nature, which can be obtained
only from the proprietary source, Ex. When patents, trade secrets and
copyrights prohibit others from manufacturing the same item;

b. When the procurement of critical components from a specific

manufacturer, supplier or distributor is a condition precedent
to hold a contractor to guarantee its project performance, in
accordance with the provisions of his contract; or,

c. Those sold by an exclusive dealer or manufacturer, which does

not have sub-dealers selling at lower prices for which no
suitable substitute can be obtained at more advantageous
terms to the Government.
3. Repeat Order (Sec. 51 of the IRR of RA 9184)- a method of
procurement of goods from the previous winning bidder to replenish
the goods procured under a contract previously awarded through
Competitive Bidding, subject to the following conditions;

a. Unit prices must be the same as or lower than those in the original contract;

b. It will not result into splitting of contract as provided for in sec 54.1 of
the IRR

c. Except in cases duly approved by the GPPB, It shall only be availed

only within six (6) months from the effectivity date stated in the
Contract or Purchase Order;

d. It will not exceed twenty five (25%) of the quantity each item in the
original contract
4. Shopping (Sec. 52 of the IRR of RA 9184) – a method of
procurement whereby the Procuring Entity simply requests for the
submission of price quotations for readily available off-the-shelf
Goods or ordinary/regular equipment to be procured directly from
suppliers of known qualifications, may be resorted under the
following instances:
a. When there is an unforeseen contingency requiring immediate
purchase: Provided, however that the amount shall not exceed
Fifty Thousand Pesos (P 100,000.00)

b. Procuring of ordinary or regular office supplies and equipment

not available in the Procurement Service involving an amount
not exceeding Two Hundred Fifty Pesos (P250,000.00): Provided
however, that the Procurement does not result in splitting of
Contracts; Provided further, that at least three (3) price
quotations from bonafide suppliers shall be obtained.
5. Negotiated Procurement (Sec. 53 of the IRR of RA 9184) –
shall be allowed under the following instances:
a. In cases of two failed biddings;

b. In case of imminent danger to life or property during a state of

calamity, or when time is of the essence arising from natural or
man-made calamities or other causes where immediate action is
necessary to prevent damage to or loss of life or property, or to
restore vital public services, infrastructure facilities and other
public utilities;

c. Take over of contracts, which have been rescinded or terminated

for causes provided for in the contract and existing laws, where
immediate action is necessary to prevent damage to or loss of
life or property, or to restore vital public services, infrastructure
facilities and other public utilities;
d. Where the subject contract is adjacent or contiguous to an
on-going infrastructure project, provided however, that the
original contract is the result of a competitive Bidding; the
subject contract to be negotiated has similar or related
scopes of work; it is within the contracting capacity of the
contractor; the contractor uses the same prices or lower unit
prices as in the original contract less mobilization cost; the
amount involved does not exceed the amount of the ongoing
project; and, the contractor has no negative slippage:
Provided further, that negotiations for the procurement are
commenced before the expiry of the original contract.
 SYNCHRONIZATION AND LINKAGES

Project Procurement
Annual Investment Plan
Management Plan