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Messa ge Text
Keep t he messa ge focused a nd readable.
Keep it short .
Use inve rted py ra mid (newspa pe r).
Bre ak into pa ra gra phs; skip lines betwee n.
Use short sente nces a nd active voice.
Use plain text editor, not MS Word.
Avoid HTML.
Avoid fa ncy ty pef aces.
• . -. ..
-. . -

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Messa ge Text (contd.) EllThe da's
EllThe don'ts
Write in sta nda rd professional En glish
wit h Capit alization a nd correct spelling.
Don't t ry to imp ress.
Avoid chat speak , e.g., CULSR & emoticons, ©.
Don't ty pe in All Caps - like yelling.
Avoid using UR GENT a nd IMPORTANT.
Use * * to highlight text if you must.
Proof read & spell check.

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Signat u re Line (contd.)
If you niust include a quote in signature

keep it short.
"This niessage is inte nded for ..."
Clutters up E m ail.
Often lon ger t h a n m essa ge.
Om it u nless you r comp a ny re quires it .
Avoid vCards beca use sonie reade rs

treat theni as attachnients.

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