AGENDA ITEM XXXXXXXXX

APPROVAL OF “TECHNICAL EVALUATION RESULTS ENDORSED BY THE

PEDO MANAGEMENT COMMITTEE AND RECOMMENDED BY
PROCUREMENT COMMITTEE”

KHYBER PAKHTUNKHWA
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Agenda # 17-002/14-002
Name of Project:
Location of Project:
Brief Description of the Project:
Sponsoring Agency:
Concerned Provincial Ministry:
PC-I Approved Cost of Project:
Project Consultants
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Approval Of “Technical Evaluation Results Endorsed by the Management
Committee and Recommended By Procurement Committee”
SOLAR ELECTRIFICATION OF 4000 MASAJID’S IN KHYBER
PAKHTUNKHWA”.
All Districts of Khyber Pakhtunkhwa.
The prime objective of this project is the provision of economically viable, technically
feasible, cost efficient and environment friendly electricity. To address issue of power
interruption and unreliable electricity, Government of Khyber Pakhtunkhwa Energy & Power
Department has approved projects based on solar energy technology. The project envisages
provision of solar technology to various Masajids in districts of Khyber Pakhtunkhwa, which
will ensure uninterrupted supply of electricity to the Masajids especially during in summer
season.
Energy & Power Department, Government of Khyber Pakhtunkhwa (ADP Funded)
Energy & Power, Government of Khyber Pakhtunkhwa.
Rs. 2414.97 Million.
Barg Engineering Consultants (Package # 02 & 04)
Ultimate Engineering Consultants (Packages # 01 & 03)
BACKGROUND/CHRONOLOGY - I
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Date Event

3rd November 2019 NIT for Pre-Qualification of Contractors

21st November 2019 Opening of Pre-Qualification Documents of the Contractors Proposals – 40 Contractors Applied

11th December 2019 Submission of Pre-Qualification Report by the Project Consultants

17th December, 2019 Recommendation of Pre-Qualification Results (of the Contractors) by the Procurement Committee

19th December, 2019 Approval of Pre-Qualification Results (of the Contractors) by Approving Committee – 18 Contractors have been Pre-Qualified

27th December, 2019 Notification of Pre-Qualified Contractors on PEDO website

30th December, 2019 Issuance of Bidding Documents to the Pre-Qualified Contractors (uploaded on PEDO website)

9th January, 2020 Pre-Bid Meeting

16th January, 2020 Submission of Bid Proposals, Opening of Technical Proposal – 14 Contractors submitted their Technical & Financial Bid

23rd January, 2020 Submission of Technical Evaluation Results

24th January, 2020 Review and Recommendation of Technical Evaluation Results (of the Contractors) by the Procurement Committee
BACKGROUND/CHRONOLOGY - II
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Date Event Reference

BOD meeting for approval of technical evaluation results recommended by Procurement Committee
7th February, 2020 Annex-I
(Board decided that technical evaluation may please be referred to management Committee)

20th February, 2020 Management Committee Meeting regarding the discrepancies/shortcoming highlighted by the PEDO Board Annex-II & III

5th March, 2020 Combined Committee Meeting of the Board (Technical & Financial) Annex-IV

In light of the Combined Committee of the Board, Procurement Committee re-visited, re-examined and
6th March, 2020 Annex-V
reviewed the technical evaluations.

The Management committee meeting reviewed and examined the recommendations of procurement committee
9th March, 2020 in detail and unanimously endorsed the recommendations of Procurement Committee onward for consideration Annex-VI
and approval of PEDO Board
DECISION BY COMBINED COMMITTEE – 5th March, 2020

The Combined Committees, after detailed discussion, endorsed the recommendations of the Management
Committee to the BODs subject to making the requisite correction in the record and removal of
deficiencies i.e.

1.The Working Paper shall be revised by clearly mentioning the reasons due to which the BODs referred back the
matter to the Procurement Committee and Management Committee for review.

2.Instead of amending the Minutes of the Procurement Committee dated 24 January 2020, the Procurement
Committee with assistance of the Management Consultants of each Package, shall carry out technical evaluation
afresh and issue Minutes accordingly duly signed by the members along with supporting documents making clear
recommendations to the Management Committee.

3.Reasons for Dis-Qualifying M/S AQ Builders shall also be clearly mentioned in the minutes.

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Recommendations of Procurement Committee – 6th March, 2020

•Procurement Committee re-visited, re-examined and reviewed the technical evaluation

reports and unanimously recommended the financial bid opening of technically
responsive bidders
•The Procurement Committee also recommend to re-invite bids for contractor
Package#09 on the basis that there was no technically qualified bidder left in the
mentioned Package.
•The Procurement Committee decided to forward the above recommendations for
consideration of the Management Committee and onward submission to PEDO Board for
further consideration and approval.

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MANAGEMENT COMMITTEE MEETING – 9th March, 2020

1.The Management Committee reviewed and re-examined the recommendations of

Procurement Committee in detail and unanimously endorsed its recommendations to
open financial bids of technically responsive bidders

2.The Management Committee also endorsed the recommendation of the Procurement

Committee to re-invite bids for contractor Package#09 on the basis that there was no
technically qualified bidder left in the mentioned Package

The Management Committee unanimously endorsed the above two recommendations of

the Procurement Committee for consideration and approval of PEDO Board.

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DECISION REQUIRED

•The PEDO Board of Director is requested to approve the recommendations of

Procurement Committee duly endorsed by the Management Committee, for the financial
bid opening of the technically responsive bidders of the contractor packages # 1, 2, 3, 4,
5, 6, 7, 8, 10, 11 & 12 and to re-tender the contractor package #9.

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 TECHNICAL EVALUATION RESULTS – REVIEWED,
RECOMMENDED AND ENDORSED BY THE PROCUREMENT
AND MANAGEMENT COMMITTEE

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