Enabling distant

learning in education
with Office 365 & Teams

Step by step guide to create and configure an

Office 365 Education subscription for any School
or University
3 stages of remote learning
• Stage 1: Passive - Immediately:
• Passive by recording slideshow (video to be uploaded to school website)
• Passive by doing online presentation in PowerPoint
• Link to online presentation to be published on the school website with timetable with virtual classes
• Assessment to be done via Forms manually

• Stage 2: Semi-Active – using O365 & Team Live Events – max. 1 day:
• Setup Office 365 Trial & setup 1 organizer of virtual classes per school with M365 A3 license to orchestrate all virtual classes
• Link to be published on the school website with timetable with virtual classes, organizer to invite teachers to present, presentations recorded
• Teams Live Events scheduled through Teams
• Students can post Q&A to teacher
• Assessment to be done via Forms manually

• Stage 3: Active & Personalized –full O365/M365 with remote learning – 3-5 days:
• Deploy full Office 365 Education, validate domain and import users (e.g. export from LMS/SIS) using CSV or SDS
• Post link to Office 365 and user login information on LMS / SIS (e.g. [LMS-username]@school.org and [LMS-password] )
• Get started with Microsoft Teams for remote learning
• Train & support teachers using webinars, videos, and online materials
• Teachers to setup remote teaching using Classrooms in Teams and inviting all students
• Teachers can create virtual class and students can actively listen and participate
• Assessment to be done via Teams Assignements & Forms
What is Office 365 Education
(A1)?
What is Office 365 Education
(A1)?
• Web versions of Word, PowerPoint, Excel, OneNote, and Outlook
• Desktop version of OneNote
• Microsoft Teams, a digital hub that integrates the conversations, content, and apps your school needs to be more collaborative and engaged
• Class and Staff notebooks
• Professional Learning Community (PLC) groups
• Self-grading quizzes with Forms
• Digital storytelling with Sway
• Inform and engage with communication sites and team sites throughout your intranet using SharePoint
• Compliance solutions with a unified eDiscovery center
• Rights management, data loss prevention, and encryption
• Enterprise video service for creating, managing, and sharing videos securely across an organization
• App development without writing code to extend business data quickly with custom web and mobile apps
• Workflow automation across apps and services to automate business processes without writing code
• Manage schedules and daily tasks with Microsoft StaffHub
• Email with 50 GB mailbox Tooltip about compatibility of Outlook versions
• Unlimited personal cloud storage
• HD video conferencing
• Maximum number of users: unlimited
• Unlimited email storage with In-Place archiving
• Advanced email with archiving and legal hold
What are we going to learn?
1. Create and configure a new Office 365 subscription
2. Add the free Office 365 Education A1 plan to the subscription
3. Provision users and assigns the licenses
1.Create a new Office 365
subscription & run the initial
setup wizard
1.1 - Creating the subscription
1.2 - Configuring the subscription – adding domain name, enabling services & updating DNS records
1.1 Create a new O365 subscription
for a school
1.1.01 - Go to (InPrivate) browser: Office.com/Education
1.1.02 - Sign up for a new Office subscription
1.1.03 - Click to start the O365 tenant creation wizard
1.1.04 - Fill-in the required info
1.1.04 - Fill-in the required info
1.1.04 - Fill-in the required info
1.1.04 - Fill-in the required info
1.1.04 – Subscription was created, go to Office Portal
1.2 Configure the subscription with
customer data
1.2.05 - Start customizing the tenant, go to Admin section
1.2.1 Adding a single user – For Teams Live
Events (semi-active remote learning) organizer
1.2.1.01 – From O365 Admin portal click ”Add a user”
1.2.1.02 – Fill-in personal information
1.2.1.03 – Fill-in contact information
1.2.1.05 – Password settings
1.2.1.04 – Define Roles
1.2.1.05 – Assign licenses
1.2.1.05 – Assign licenses
1.2.1.06 – Add the user
1.2.1.07 – Share credentials
User experience -
organizer
1.2.1.07 – Class organizer logs in to teams.microsoft.com
1.2.1.08 – Install teams client or Use Web app
1.2.1.09 – Navigate to Calendar -> Set +New meeting

Navigate to Calendar
New meeting
1.2.1.10 – New Live meeting -

Select new live event

Invite teacher to present

Select when class

will happen

Type Title of the class (e.g. Math 1st grade)

Click next
1.2.1.11 – Select „public” event

Select „Public“

Click Schedule
1.2.1.12 – Install teams client or Use Web app

Get attendee link and

share on website
1.2.1.13 – Organizer sends credentials to teacher
User experience -
Teacher
1.2.1.13 – Teacher receives email invitation

Join live event as presenter

1.2.1.14 – Teacher receives email invitation

Join live event as presenter

1.2.1.15 – Teacher installs Teams client & logs in with organizer account

Download Windows app

1.2.1.16 – Teacher installs Teams client & logs in with organizer account

Download Windows app

1.2.1.16 – Teacher joins the meeting

Download Windows app

Join Now
Sound settings
1.2.1.17 – Teacher uploads presentation

Add the content

Share content
Mute all
1.2.1.18 – Classroom started

Share presentation
1.2.1.19 – Classroom started (2)

Go live

Select screen
1.2.1.20 – Classroom started (3)

Start class
User experience -
Student
1.2.1.21 – Students click on the atendee link

Watch on the web

1.2.1.22 – Students join anonimously

Join anonymously
1.2.1.23 – Students join anonimously
1.2.05 – Begin the initial setup procedure
1.2.06 – Type down the schools’ domain – WWW address
By doing so, students, teachers & staff will have
e-mail addresses @theirschoolname.com
1.2.07 – Add a verification record in the DNS manager
1.2.07 – Verify domain ownership by editing the DNS zone
1.2.08 – Sign in to the schools’ DNS manager / web hosting provider & edit zones
1.2.09 – Add a new DNS record
1.2.10 – Choose a text (TXT) record
1.2.11 – Copy the values provided in O365 to DNS zone manager
1.2.12 – Save the newly added record in DNS zone manager
1.2.13 – Make sure the changes got saved and give it 5 min to replicate
1.2.14 – Hit “Verify” in O365 to validate the DNS
1.2.15 – Add 1-2 users
1.2.16 – Share the credentials in a 3rd party e-mail
1.2.17 – Or simply download the CSV file
1.2.18 – Install apps (valid only for A3 & A5)
1.2.19 – Don’t migrate the user inboxes
1.2.20 – Enable e-mail / Skype etc. by configuring DNS zone
1.2.21 – Choose the services you want to enable on the tenant
1.2.22 – Add the DNS records for e-mail / Teams etc. in the DNS zone editor
1.2.23 – Sign in to the schools’ DNS manager / web hosting provider
1.2.24 – Select a MX record, for the e-mail server
1.2.25 – Copy the values provided in O365 to DNS zone manager. Hit “Save”
1.2.26 – Repeat for all records
1.2.27 – After adding all records hit “Verify”
1.2.28 – Initial setup is done. Go to Admin Center
2. Add the free Office 365
Education A1 plan to the
subscription
• This is better to be achieved after Microsoft validates the educational/academic eligibility of the
WWW domain, otherwise you will have to enter CC information and initiate the A1 plan as a trial

• This will give students and teachers access to all O365 A1 cloud workloads and in-browser Office suite
(Word, Excel, PowerPoint, Outlook), for unlimited users & indefinite period of time
2.01 – Go to “Billing” -> “Subscriptions”
2.02 – Add a new subscription
If you do this before the O365 tenant is validated as
“educational” you have to through trial mode and enter
CC information. This is not illustrated in this tutorial
2.03 – Select “Office 365 students Trial” and afterwards “Faculty”
If you do this after the O365 tenant is validated as
“educational” you can simply add the free Faculty
and Student licenses as shown below
Educational eligibility validation e-mail
2.03.1 – After being validated as edu tenant you can ”Add” SKUs without having to through trial mode
2.05 – Add the “Students A1” SKU
2.06 – Add the “Faculty A1” SKU
2.07 – Check out the cart – notice the amount of 0 EUR
2.08 – Fill-in the school information
2.09 – Review order, click “Next”
2.10 – Use “Invoice” as payment method
2.11 – Done! You’ve added the free SKUs. Go to Admin Home
Teachers, students and staff now have access to all
the cloud services & applications available in O365
A1 (the free Education Plan) as illustrated here.

Next step is to:

3. Create users and assigns the
licenses
3.1 - Adding users one by one
3.2 - Adding multiple users via .CSV file import
3.3 - Adding multiple users via PowerShell Scripts
3.1 Adding a single user, or adding
users one by one
3.1.01 – From O365 Admin portal click ”Add a user”
3.1.02 – Fill-in personal information
3.1.03 – Fill-in contact information
3.1.05 – Password settings
3.1.04 – Define Roles
3.1.05 – Assign licenses
3.1.05 – Assign licenses
3.1.06 – Add the user
3.1.07 – Share credentials
3.2 Adding multiple users via .CSV
file import
3.2.01 – From O365 Admin portal click ”Active users”
3.2.02 – A list of users will show
3.2.03 – Click “More” and then click “Import multiple users”
3.2.04 – Download a sample .CSV file
3.2.05 – Fill-in the .CSV file with users’ data
3.2.06 – “Browse”, upload the file and hit “Next”
3.2.07 – Set user options and assign licenses. Hit “Next”
3.2.08 – Share credentials
3.2 More user management / portal
administration tutorials here.
3.3 Adding multiple users via
PowerShell scripts tutorials here
4.0.0 – Strategies to distribute the accounts
• Send password protected account details Excel to teachers -> teachers to
distribute to students

• Send rights protected Excel file to teachers -> teachers to distribute to

students

• Post information into LMS / SIS about usernames and passwords

• Develop Self-Service Solution to collect digital identity