INTRODUCTION

MALIK HUMANYUN ABBAS

 BBA-ITM
 1372-FMS/BBAIT/F19
 FIRST SEMESTER
PRESENTATION ABOUT INTRODUCTION
OF;

MICROSOFT-WORD
MICROSOFT-EXCEL
MICROSOFT-POWERPOINT
MICROSOFT-ACCESS
 MS WORD
MICROSOFT WORD. MICROSOFT WORD OR
MS-WORD (OFTEN CALLED WORD) IS A
GRAPHICAL WORD PROCESSING PROGRAM
THAT USERS CAN TYPE WITH. IT IS MADE BY
THE COMPUTER COMPANY MICROSOFT. ITS
PURPOSE IS TO ALLOW USERS TO TYPE AND
SAVE DOCUMENTS. SIMILAR TO OTHER
WORD PROCESSORS, IT HAS HELPFUL
TOOLS TO MAKE DOCUMENTS
 HOW TO OPEN
MS WORD

OPEN THE MICROSOFT WORD PROGRAM.

IN THE MENU AT THE TOP, CLICK THE FILE

MENU AND SELECT THE OPEN OPTION.

IN THE OPEN WINDOW, FIND AND SELECT

THE FILE YOU WANT TO OPEN IN
MICROSOFT WORD.

CLICK THE OPEN BUTTON AT THE BOTTOM

RIGHT OF THE OPEN WINDOW.
 ENVIRONMENT
OF MS WORD

THE TITLE BAR GIVES THE NAME OF THE

DOCUMENT AND THE PROGRAM BEING USED

ON THE RIGHT SIDE OF THE TITLE BAR ARE

THREE BUTTONS.

THE MENU BAR OFFERS DROPDOWN MENUS

FOR THINGS YOU DO IN MICROSOFT WORD.

THE TOOLBARS DISPLAY ICONS THAT

PERFORM SPECIFIC TASKS WHEN CLICKED...

THE RULERS DISPLAY THE TABS, INDENTS,

MARGINS AND GIVE THE USER A VISUAL
GUIDE FOR ALIGNMENT.
 HOW TO SAVE A
DOCUMENT
LEARN HOW TO SAVE IMAGES FROM MS
WORD DOCUMENT. IF DOCUMENT HAS A
LOTS OF IMAGES INSERTED IN IT AND YOU
NEED THEM AS SEPARATE FILES, YOU CAN
EASILY SAVE THEM ALL WITH THIS
METHOD
 CHANGING
FRONT SIZE
LEARN HOW TO SAVE IMAGES FROM MS
WORD DOCUMENT. IF DOCUMENT HAS A
LOTS OF IMAGES INSERTED IN IT AND YOU
NEED THEM AS SEPARATE FILES, YOU CAN
EASILY SAVE THEM ALL WITH THIS METHOD
 MS -EXCEL
WHAT IS MS EXCEL. MICROSOFT EXCEL IS A
SPREADSHEET PROGRAM INCLUDED IN THE
MICROSOFT OFFICE SUITE OF
APPLICATIONS. SPREADSHEETS WILL
PROVIDE YOU WITH THE VALUES
ARRANGED IN ROWS AND COLUMNS THAT
CAN BE CHANGED MATHEMATICALLY USING
BOTH BASIC AND COMPLEX ARITHMETIC
OPERATIONS
 HOW TO OPEN
MS EXCEL

 TO OPEN AN EXCEL FILE:

 CLICK ON THE OPEN BUTTON ON THE

TOOLBAR, OR SELECT FILE > OPEN....

 BROWSE TO THE EXCEL FILE OF INTEREST AND

CLICK OPEN.

 SELECT THE WORKSHEET TO IMPORT.

 CLICK ON REFRESH.

 THE DATA PREVIEW FIELD IS UPDATED.

 WHEN YOU ARE SATISFIED, CLICK OK.

 ENVIRONMENT
OF MS EXCEL

THE TOOLBAR. THE EXCEL TOOLBAR IS

WHERE YOU'LL CLICK TO PERFORM
ACTIONS ON YOUR DATA.

QUICK ACCESS TOOLBAR. THE QUICK

ACCESS TOOLBAR IN EXCEL 2007 IS
LOCATED TO THE TOP LEFT...

SPREADSHEET AREA. THE SPREADSHEET

ITSELF TAKES UP MOST OF THE ROOM IN
THE EXCEL WINDOW.

VBE WINDOW. THE VISUAL BASIC EDITOR

(VBE)...
 SUM FORMULA
IN MS EXCEL

YOU USE THE SUMIF FUNCTION TO SUM

THE VALUES IN A RANGE THAT MEET
CRITERIA THAT YOU SPECIFY. FOR
EXAMPLE, SUPPOSE THAT IN A COLUMN
THAT CONTAINS NUMBERS, YOU WANT
TO SUM ONLY THE VALUES THAT ARE
LARGER THAN 5. YOU CAN USE THE
FOLLOWING FORMULA:
=SUMIF(B2:B25,">5") THIS VIDEO IS
PART OF A TRAINING COURSE CALLED
ADD NUMBERS IN EXCEL
 MS-POWER POINT

MS POWER POINT PRESENTATIONS A

PRESENTATION IS A COLLECTION OF
DATA AND INFORMATION THAT IS TO BE
DELIVERED TO A SPECIFIC AUDIENCE.
A POWERPOINT PRESENTATION IS A
COLLECTION OF ELECTRONIC SLIDES
THAT CAN HAVE TEXT, PICTURES,
GRAPHICS, TABLES, SOUND AND VIDEO.
THIS COLLECTION CAN RUN
AUTOMATICALLY OR CAN BE
CONTROLLED BY A PRESENTER
 MS-
POWERPOINT
OPEN

HOW TO OPEN MICROSOFT POWERPOINT?

1ST METHOD: STEP 1 − CLICK ON THE
START BUTTON AT THE LEFT LOWER
CORNER. STEP 2 − CHOOSE THE ALL
PROGRAMS OPTION FROM THE MENU.
STEP 3 − SELECT THE MICROSOFT OFFICE.
STEP 4 − CLICK ON THE MICROSOFT
POWERPOINT. STEP 5 − SELECT THE
THEME. STEP 6 − CLICK ON CREATE
BUTTON
ENVIRONMENT
OF MS
POWERPOINT

BEFORE YOU BEGIN CREATING

PRESENTATIONS IN POWERPOINT,
YOU MAY WANT TO SET UP YOUR
POWERPOINT ENVIRONMENT AND
BECOME FAMILIAR WITH A FEW KEY
TASKS, SUCH AS HOW TO MINIMIZE
AND MAXIMIZE THE RIBBON,
CONFIGURE THE QUICK ACCESS
TOOLBAR, SWITCH VIEWS, AND
ACCESS YOUR POWERPOINT
OPTIONS
 ANIMATIOMN

ANIMATION CAN HELP MAKE A POWERPOINT

PRESENTATION MORE DYNAMIC, AND HELP
MAKE INFORMATION MORE MEMORABLE. THE
MOST COMMON TYPES OF ANIMATION
EFFECTS INCLUDE ENTRANCES AND EXITS.
YOU CAN ALSO ADD SOUND TO INCREASE
THE INTENSITY OF YOUR ANIMATION EFFECTS.

PRESENTATION EXPERTS RECOMMEND USING

ANIMATIONS AND SOUND EFFECTS
SPARINGLY. ANIMATION CAN BE USEFUL IN
MAKING A PRESENTATION MORE DYNAMIC,
AND HELP TO EMPHASIZE POINTS, BUT TOO
MUCH ANIMATION CAN BE DISTRACTING. DO
NOT LET ANIMATION AND SOUND TAKE THE
FOCUS AWAY FROM WHAT YOU ARE SAYING.
 TRANSITION

A TRANSITION IS HOW POWERPOINT GETS

FROM ONE SLIDE TO THE NEXT DURING AN
ONSCREEN SLIDE SHOW. THE NORMAL WAY
TO SEGUE FROM SLIDE TO SLIDE IS SIMPLY
CUTTING TO THE NEW SLIDE — EFFECTIVE,
YES, BUT ALSO BORING. POWERPOINT
ENABLES YOU TO ASSIGN ANY OF THE
MORE THAN 50 DIFFERENT SPECIAL
EFFECTS TO EACH SLIDE TRANSITION
 MS ACCESS

MS ACCESS IS DEFINED AS A DATABASE

COMPUTER PROGRAM BY MICROSOFT
USED TO ORGANIZE AND USE
INFORMATION FOR HOME OR
BUSINESS. AN EXAMPLE OF MS ACCESS
IS A PROGRAM FOR KEEPING DETAILED
NOTES ABOUT ALL YOUR BUSINESS
CONTACTS
 DATA BASE
DEFINITION

COMPUTERS

: A USUALLY LARGE COLLECTION OF DATA

ORGANIZED ESPECIALLY FOR RAPID
SEARCH AND RETRIEVAL (AS BY A
COMPUTER)
 TABLE IN
ACCESS

MS ACCESS TABLES ARE THE KEY OBJECTS

IN THE ACCESS FILE, AS THEY CONTAIN
THE DATA THAT IS STORED IN THE
DATABASE. TABLES ARE MADE UP OF
ROWS AND COLUMNS AND ALLOW FOR
DIRECT DATA ENTRY INTO THEIR GRIDS.
THE ROW IS THE RECORD THAT CONTAINS
THE INDIVIDUAL DATA PIECES MAKING UP
AN INDIVIDUAL RECORD.
 FORM IN MS
ACCESS

 .

 DOUBLE-CLICK THE TABLE FOR WHICH YOU NEED

THE FORM IN THE NAVIGATION PANE TO SELECT IT.

SEECT THE "CREATE" TAB AND CLICK "FORM" IN THE

FORMS GROUP. A BASIC FORM OPENS IN LAYOUT
VIEW.

RESIZE ANY TEXT BOX BY POINTING TO ANY BORDER

OR CORNER OF THE BOX UNTIL THE CURSOR
BECOMES A DOUBLE ARROW. DRAG THE TEXT BOX
TO THE APPROPRIATE SIZE
 QUERY IN MS
ACCESS

STEPS TO CREATE A VBA TO RUN A

QUERY IN MS ACCESS

STEP 1: ADD MS ACCESS FORM.

STEP 2: PLACE A BUTTON.

STEP 3: SELECT THE EVENT PROCEDURE.

STEP 4: OPEN THE VBA SCREEN.

STEP 5: WRITE THE VBA TO RUN THE

QUERY.

STEP 6: VIEW THE RESULTS.

 MS IN REPORT

MICROSOFT ACCESS REPORT IN

DESIGN VIEW. OPEN MICROSOFT
ACCESS. OPEN THE REPORT IN
WHICH YOU WANT TO ADD THE
CALCULATING FIELD. SINCE THE
QUESTION IS ABOUT REPORTS,
THE USER SHOULD HAVE ALREADY
CREATED A TABLE AND A QUERY
FOR THE REPORT TO READ FROM
 ANSWER OF THE QUESTIONS IN MID
TERM PAPER.
• MAIL MERGE:

 MAIL MERGE IS A POWERFUL. TOOL FOR THE WAITING A LETTER AND TO

EMAIL TO MANY PEOPLE AT THE SAME TIME.
IF WE WANT TO SENDTHE SAME LEETER OR APPLICATION TO DIFFERENT
PEOPLE AT THE SAME TIME HAVING DIFFERENT NAME ON THEM SO FOR THIS
PURPOSE WE MAKE ALIST OF DIFFERENTPEOPLE HAVING DIFFERENT NAME
AND E-MAIL THEN IF WE WANT TO SEND THIS LETTER IN DIFFERENT E-MAILS
THEN WE CAN SEND IT AT THE SAME TIME TO DIFFERENT PEOPLE
 BOOKMARK:
• THE DEFINITION OF BOOKMARK IN MS-WORD IS A SPECIFIC WORD,SECTION OR LOCATION
IN YOUR WORD DOCUMENT THAT YOU WANT TO NAME AND IDENTIFY FOR FUTURE
REFERENCE.

• IN WORD, BOOKMARKS ARE SAVED WITH THE DOCUM,ENT FILE.THEREFORE,YOU

CAN ASSIGN BOOKMARKS WITH THE SAME NAME IN DIFFERENT FILES.
CROSS REFERENCE:
CHANGES:
IT IS A NOTE IN A BOOK WHICH
TELLS YOU THAT THERE IS
RELEVENT OR MORE DETAILED
INFORMATION IN ANOTHER PART OF
THE BOOK
TRACK
IN WORD, PROCESSING TRACK
CHANGES IS AN EDITING COMMAND
THAT IS COMMONLY USED WHEN
YOU CREATE AN ORIGINAL AND
WANT TO KEEP TRACK OF THE
CHANGES THAT ARE M,ADE TO THAT
ORIGINAL DOCUMENT.
INDENT:
IN WORD PROCESSING,THE WORD
INDENT IS USED TO DESCRIBE THE
DISTANCE,OR NUMBER OF BLACK
SPACES USED TO SEPRATE A
PARAGRAPH FROM THE LEFT TO
RIGHT MARGINS.
SPACING:
LINE SPACINHG IS SPACE BETWEEN
EACH LINEIN
PARAGRAPH.MICROSOFT WORD
ALLOWS YOU TO CUSTOMIZE THE
LINE SPACING TO BE
SINGLE,DOUBLE SPACING OR MAY
OTHER AMOUNT YOU WANT.
 HEADER FOOTER
IT IS TOP MARGIN OF EACH PAGE.
HEADER IS USEFUL FOR INCLUDING A DOCUMENT FOOTER IS A SMALL
MATERIAL THAT YOU WANT TO APPEAR SECTION AT THE BOTTOM OF EACH
ON EVERY PAGE OF ADOCUMENT SUCH PAGE WITHIN A DOCUMENT.
AS YOUR NAME, THE TITLE OF THE
DOCUMENT,OR PAGE NUMBERS.
 DATA
VALIDATION

 DATA VALIDATION IS A FEATURE IN

EXCEL USED TO CONTROL WHAT A
USER CAN ENTER INTO A CELL

 WE CAN RESTRICT THE DATA THAT E

ENTER IN THE SHEET.
 REASON TO USE
FILL COMMAND
IN MSPEXCEL:
EXCEL’S FILL COMMAND LETS YOU FILL
AND ADJECT GROUP OF CELL WITH THE
SAME TEXTOR NUMBER,OR WITH TEXT OR
NUMBERS THAT FORM A SERIOUS .IN ITS
SIMPLEST FORM IT’S LIKE A FASTER
VERSION OF COPY AND APSTE.
 CONDITIONAL
FORMATTING:

CONDITIONAL FORMATTING IS A FEATURE

OF EXCEL WHICH ALLOWS YOU APPLY A
FORMAT TO A CELL OR A RANGE OF CELLS
BASED ON CERTAIN CRITERIA .A
 CELL
FORMATTING:

WHEN WE FORMAT CELLS IN EXCEL WE

CHANGE THE APPEARANCE OF A NUMBER
WITHOUT CHANGING THE NUMBER
ITSELF.WE CAN APPLYA NUMBER FORMAT
(0.8$0.80,80%,ETC) OR

OTHER FORMATTING
(ALIGNMENT,FONT,BORDER,ETC).
 FORMULA

=SUM(RANGE OF =COUNT(RANGE OF =MAX FORMULA IN

CELLS) CELLS) EXCEL
MIN; AVERAGE
=MIN(RANGE OF CELLS) =AVERAGE(RANGE OF
CELLS)
 IF ELSE COMMAND
• IF STATEMENT IS ALSO KNOWN AS LOGICAL FORMULA
• IF,THEN,ELSE.
• IF SOMETHING IS TRUE,THEN DO THIS,ELSE/OTHERWISE DO THAT.

• FORMULA TO CALCULATE GRADES:

=IF(CELL>=80,’’A’’,IF(CELL>75,’’B+’’,IF(CELL>70,’’B’’IF(CELL>=65,’’C+’’,IF(C
ELL>60,’’C’’,IF(CELL>55,’’D+’’,IF(CELL>50,’’D’’,IF(CELL<50,’’F’’))))))))