Session: M5-3

Act [Section- 57]

Request for Proposal (RFP) &

Proposal Data Sheet (PDS)

Rules [Rule-117]
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 Applicability

Standard RFP
for Selection of Consulting Firm (National)
PS7
Lump Sum – Above Tk. 1 crore

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 Request for Proposal (RFP) Document

1. Instructions to Consultants
(ITC)
2. Proposal Data Sheet (PDS)
3. General Conditions of
Contract (GCC)
4. Particular Conditions of
Contract (PCC)
5. Proposal & Contract Forms
6. Terms of Reference (TOR)

A Letter of Invitation (LOI) also included in the RFP

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 Letter of Invitation (LOI)

Rule 117 (6) Contents of LOI

 Name of PE
 Source (s) of funds
 Brief description of objectives and scope of assignment
 Names of short-listed firms
 Method of selection
 Date, time & address of Pre-proposal meeting, if required
 Acknowledgement of receipt of LOI by Consultant
 Confirmation of Consultant’s intention to submit proposal &
whether it intends to associate with any other Consultant

To invite short-listed Consultants

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 Some Distinct Provisions of ITC

Rule- 117(10) & 117(19)

Validity of Proposal:
Normally between 60 & 120 days

Time for preparation & submission of Proposal:

Minm 28 days for National Procurement
Minm 42 days for International Procurement

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 Proposal Currency and Taxes

ITC 27 & 29
Proposal Currency:
All prices to be quoted in Bangladesh Taka
for National Procurement

Taxes:
The Consultant is subject to local taxes on
amounts payable by the PE as per the Applicable
Law

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 Proposal Documents

ITC 21

Proposal prepared by the Consultant shall comprise:

 Technical Proposal

 Financial Proposal

 Any other document required

as stated in PDS

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 Proposal Preparation

ITC 22

The Consultant shall-

 examine in detail documents
comprising the RFP
 prepare Technical Proposal using
Forms as furnished in Section 5A:
Technical Proposal; Standard Forms
 submit Financial Proposal using
Forms as furnished in Section 5B:
Financial Proposal; Standard Forms
Material changes, alterations to format & filling in blank space-failing may
cause rejection of proposal

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 Technical Proposal Preparation

ITC 23

 JV or sub-consultancy, as appropriate, is permissible

 Association among the short-listed consultants in
the form of JV and subconsultancy not allowed
 Association with other Consultants (not short-listed
or not applied) in a JV is only permitted with prior
permission of Client
 Sub-consultancies in no event relieve the short-listed
Consultant from contractual obligations

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 Technical Proposal Preparation

ITC 23
 QCBS/LCS – Estimated No. of Professional
staff-months indicated in PDS;
available budget not disclosed
 FBS – Normally no. of Professional staff-months
not disclosed; available budget disclosed
(excluding applicable Taxes)
 Proposed Professional staff must have at least
qualification experience stated in PDS
 Alternative experts for single position not allowed

 Key-staff (who will be evaluated) not allowed to offer inputs more

than one Proposal

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 Financial Proposal

ITC 25

 All activities and items described

in Technical Proposal must be
priced separately

 Activities and items

described in Technical
Proposal but not priced,
assumed to be included in
the prices of other activities
or items [Rule-120 (4)]

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 Proposal Submission,
Opening and Evaluation
will be discussed
during Evaluation Session

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 Introducing Proposal
Submission Forms

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 Section 5: Proposal & Contract Forms

5A:Technical Proposal
Proposal Form
5B: Financial Proposal

5C:Contract Agreement
Contract Form
5D: Appendices

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 5A. Technical Proposal-Standard Forms

5A1: Technical Proposal Submission Form

5A2: Consultant’s Organization and Experience
5A3: Comments & Suggestions on TOR and on Services & facilities to
be provided by the Client
5A4: Description of Approach, Methodology and Work Plan for
performing the Assignment
5A5: Work Schedule
5A6: Team Composition and Task Assignment
5A7: Staffing Schedule
5A8: Curriculum Vitae for Proposed Professional Staff

All these Forms to be filled in & submitted by the Consultants

with Proposals
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 5B. Financial Proposal-Standard Forms

5B1: Financial Proposal Submission Form

5B2: Summary of Costs
5B3: Breakdown of Staff Remuneration
5B4: Breakdown of Reimbursable expenses

All these Forms to be filled in & submitted by the Consultants

with Proposals

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 5B2. Summary of Costs

Cost Component Costs

Staff Remuneration (1)

Reimbursable Expenses (1)

Total

1# Staff Remuneration, Reimbursable Expenses and Taxes must coincide

with relevant Total Costs indicated in forms 5B3and 5B4.

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 Performance Security

Amendment: Rule 27(10)

PE can apply performance

security based on the merit of
the service, Maximum 3% to
5% of the Contract Price.

Shall not use until PS take place in ITC & GCC of SRFP
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 A parallel Standard Document

Standard RFP for

Selection of Consulting
Firm (National)
PS8
Rule- 125(3)
Time-based – Above Tk. 1 crore

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 Lump-sum contra Time-based Contract

Lump-sum
Recommended when the Scope of the Services is
clearly defined
Consultant’s remuneration is linked to the delivery
of outputs (reports, etc.)
Simple administration; the Client needs only to be
satisfied with the output

Including all staff costs, sub-consultants costs, reimbursables, and all

other costs incurred by the Consultant in carrying out the Services

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 Lump-sum contra Time-based Contract

Time-based
Recommended when the Scope of the Services
cannot be established with sufficient precision
or the duration and quantity of services depends
on variables that are beyond the control of the
Consultant
or the output required of the Consultants is
difficult to assess

more...
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 Lump-sum contra Time-based Contract

Time-based cont’d
Consultant provides services on a timed basis
according to quality specifications
Consultant’s remuneration is based on
•agreed unit rates for Consultant staff multiplied by actual
time spent by staff in executing the assignment
•reimbursable expenses using actual expenses and/or
agreed unit prices

Requires the Client to closely supervise Consultants and be

involved in daily execution of assignment
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