PIVOT

TABLES

Harshvardhan Upadhyay
PRN - 19070123128

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What are PIVOT TABLES ?

• A pivot table is a summary of your data, packaged in a

chart that lets you report on and explore trends based
on your information.

• Pivot tables are particularly useful if you have long rows

or columns that hold values you need to track the sums
of and easily compare to one another.

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Normal Table vs Pivot Table

Normal Table Pivot Table

• Normal Table is fixed. • Pivot Table is flexible.

• Normal Table gives you • Pivot Table gives you

entire Data. summarised Data.

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Procedure to create Pivot Table
Step
1• :
Open the excel sheet and select any random cell.

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Step 2 :
• Click on Insert Tab.

• Click on pivot Table in the Tables group

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Step 3 :
• The following dialog box appears.

• After verifying the data range (automatically selected) and the location, click OK.

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Step 4 :
• The following page appears after clicking OK.

• On the left hand side is the empty pivot table and on the right hand side are the
pivot table fields and areas.

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Step 5 :

The PivotTable Fields pane appears. To get the total amount

exported of each product for different regions, drag the following
fields to the different areas.

1. Product field to the Rows area.

2. Region field to the Column area.

3. Total cost field to the Values area.

4. Person field to the Filters Area. (This has been done to explain the filter
function later on.)

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A pivot table is created according to the user input as seen below :

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Step 6 (Sorting)
: • To get Desk on Top (lowest cost), click on any cell in the Total cost column
• Right click, click on Sort, Sort Smallest to Largest.

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Step 6
(Filtering)
Since we added the :
person field to the Filters area, we can filter this pivot table by
Person. For example, what is the total cost generated by Jones?

• Click the filter drop down and select Jones.

Result: The total cost generated by Jones is 2363.04

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Advantages of Pivot Table :
1. They allow you to see how the data works.
Pivot tables are one of the only tools available to users that can provide deep insights into analytics
data. Multiple reports can be generated with this tool off the same collected data within a single file.

2. It can work with SQL exports.

If the pivot table is being used on Microsoft Excel, then the tool is able to work with any SQL export.

3. The data is easier to segment.

Analytics that are gathered into a spreadsheet or database are easier to segment thanks to pivot
tables.

4. You can create instant data.

Whether you program equations directly into the pivot table or you rely on formulas, instant data can
be created with this tool.

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THANK YOU
Harshvardhan Upadhyay
E&TC A3
PRN - 19070123128
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