Customer Training Module

1
What is Reverse Auction in Template?

In this type Auction Start bid Price & Bid decrement (Change price) will be available in the bidding screen.

Bidder have to fill their prices through a template form for one or more input parameters as indicated in the
template to arrive at a final evaluated price during the online auction. This template calculation sheet will also
be shared with bidders before the auction in excel format.

Bidder can place their bid, which has to be either Start Bid Price or lower than the start bid price. They can
revise their bid “n” number of times during the run time of the event.

Their bids should be reduced by minimum one decrement( change price) or more from Current market price in
order of their bids to be accepted.

Bidders would be able to see the current market price on placement of a ‘valid’ bid. In case of placement of
‘Valid & accepted’ bid, they would be able to see the current market price continuously during the auction.

in scenario of placement of ‘Valid but rejected’ bid, current market price would be displayed for 1 minute to
enable bidders to check the current market price & revise their bid .

Leading bidder would be able to see a “hammer” sign on his screen indicating he/she is the winning bidder
at that moment.

Extension time of the auction is governed by the Auto –extension rule & No manual extension is possible on
request of any bidder.
• In Template auction customers have to quote for various price component.
• Taking these price component into account system will auto calculate the final price.

Steps for Bidding:

1) Start Bid price will be reflecting in the Start bid column.
2) Decrement value will be reflecting in CHANGE
3) To place your bid click on the “T” button provided at the start of the row.
NOTE: Bidder can place their bid, which has to be either equal to Start Bid Price or lower than the start bid price by at least one
decrement or more than one decrement. Bidder can see their valid & accepted bid by clicking on the “Bid details” option.

2
Change Price
3

3
Steps for bidding continues:
1) When you click on the “T” button a new window called “Template evaluation Form” will open up.
2)Fill in your price in the respective box provided next to various price components.
3)Click on “evaluate” button.

Template evaluation form

1

3
4
Steps for bidding continues:

3)In the “confirm effective price ” window check various price component.
4)If, found ok, Click on “Confirm” button.
5)Otherwise click on “back” button to re-enter the prices.
6)Click “cancel” to close the window without placing any bid Confirm effective price form

1
Check prices

5 4 6

5
Steps for Bidding continues :
7)Once you click on “confirm”, your final price will appear in “New Bid” box and Effective bid price.
8)To place your bid click on the check box present at the extreme left of the bidding screen.
9)Click on submit.
Note: Check the Effective Bid as per calculation and it should be equal to start price or less than one bid
decrement at least from the start price.

8
New bid box
9

6
Steps:

10) Click on Submit to place your bid in the system. A Message from web page will appear for first bid confirmation.” Press OK to
confirm or cancel to Edit”.
11) If clicked on OK then if your Bid is accepted you can see Bid Accepted in the ”Result” column.
12) You can also see a hammer sign next to the result column under the ‘lead’ column of the bid summary screen , which
indicates you as the leading (L1) bidder in that market at that point .
13) Lowest price ( L1 Bidder price ) running in the market will be displayed under the Current Market Price column of the bid
summary screen, till the end of the auction.

10

11 12 13
7
Note: Incase of multiple market whenever new market will be launched you need go
back to the “Add to watchlist section” by clicking on “ Modify Watchlist “ in the
bidding screen. Or else new markets will not be visible in your bidding screen.

NOTE. Incase of multiple markets enter your bid amount individually for each market one after the other.

“Modify watch list”- Please click

here and add new markets to
view them on bidding screen.

8
Note-
• If hammer sign disappears from your screen this indicates that some other bidder is the L1 bidder, and in this case
you have to reduce your price to become L1 bidder.
• If your bid is not accepted Bid Rejected will appear in the “Result” column. In this case you will need to revise your
bid.
• To become L1 bidder you have to revise your bid again lower than the current market price at least by 1 bid
decrement or more.
• Every time to revise the bid bidder has to click on “T” to evaluate the price in the Template evaluation form.
• ** If you are placing your first bid which is lower than or equal to Start bid price but bid is rejected, Current
market price would be displayed to you for 1 minute. Once you place a valid & accepted bid current market
price would be displayed permanently .
• **Once the Bid rejected if you click on the “T” option Template values of only last accepted price  will be
displayed in the template component .Saved or rejected bid price component will not be displayed.

There is no Proxy bidding facility in case of Template auction.

Start bid Price Bid rejected

9
 Bids can be rejected due to various reasons which are mentioned in
subsequent slides in details. Bid rejection reason in brief are mentioned below:
1.Bidder’s Effective Bid is higher than start bid price.
2.Bid reduction from Start Bid price(incase of 1 st Bid of Auction) / current market
price (incase of subsequent bids) is less than minimum change price.
3.Effective Bid is lower than start bid price but higher than or equal to current
market price .
4.Effective Bid is 50 % or more lower than start bid price (incase of 1 st Bid of
Auction) or current market price (incase of subsequent bids) in one go.
5. Effective Bid is lower than boundary price of the auction.
** Bid rejection reasons would be displayed on the bidding screen
automatically for few seconds . Bidders can view the reason again by clicking
10
on ‘rejected’ bid message
Reason 1:
if quoted bid price is higher than the start bid price displayed in your bidding screen

1) Start Bid price will be reflecting in the Start bid column.

2) To place your bid click on the “T” button provided at the start of the row.
3) If any bidder trying to quote price where effective bid is higher than start bid price by using the “T” for evaluation .
4) Then click the check box & Submit
5) Click on submit
6) The bid will be Rejected .The Result column will be shown as REJECTED. The reason for rejection of bid will pop up for few
seconds in the result column. Once again to find out the reason for rejection, click on REJECTED.

1 3
2

11
 If bidder’s effective bid price is equal to or lower
than the SBP but Bid reduction from Start bid
price/Current market price is less than minimum
change price.
** For 1st Bid of the auction, this checking would
be done with start bid however for subsequent bid
such checking would be with current market price
& appropriate message would be displayed

12
Reason 2a) If Bid reduction from SBP is less than minimum change price

1.Enter Bid price through template & evaluate.

2.Effective Bid price is lower than start bid Price but bid reduction is less than minimum change price
3.For submitting the bid click the check box & submit.
4. After submission of the Bid, the result shows ‘rejected’ with reason of bid reduction.

1 2

4
13
Reason 2b) If Bid reduction from Current market price is less than minimum change price

1.Enter Bid price through template & evaluate.

2.Effective Bid price is lower than Current market Price but bid reduction is less than minimum change price

3.For submitting the bid click the check box & submit.
4. After submission of the Bid, the result shows rejected with reason of bid reduction.

1 2

4
14
 Effective bid price is equal to or lower than the
SBP but equal to or higher than the current
market price

15
if effective bid price is equal to or lower than the SBP but equal to or higher than the current market price
1. Quote bid price through template using ‘T’ icon & evaluate
2. Click the check box & then click on Submit.
3.The bid will be Rejected as effective bid is higher than or equal to current market price, & the reason of bid rejection
would be displayed on bidding screen.

1
2

16 4 5
 EFFECTIVE BID IS 50 % OR MORE LOWER THAN START BID PRICE ( FOR 1ST
BID ) OR CURRENT MARKET PRICE(FOR SUBSEQUENT BIDS) IN ONE GO.

** For 1st Bid of the auction, this checking would

be done with start bid however for subsequent
bids such checking would be with current market
price.

17
.
Reason 4a) Bid rejection If any bidder tries to quote a price in one go  which is 50% or more lower than start
bid price(in case of first bid) or current market price(subsequent bids).

1)If any bidder tries to quote a price in one go where Effective bid is 50% or more lower than start bid price(incase of first
bid).

2) Bid would be rejected & appropriate reason for rejection would be displayed for few second. Again to find out the reason for
rejection, click on REJECTED.

The bid will be Rejected.

18
Reason 4b) Bid rejection If any bidder tries to quote a price in one go  which is 50% or more lower than
current market price(subsequent bids).

1) If any bidder tries to quote a price in one go where effective bid is 50% or more lower than current market price (incase
of subsequent bids) in one go.
2.) Bid would be rejected & appropriate reason for rejection would be displayed.

The bid will be Rejected.

19
 IF EFFECTIVE BID AMOUNT IS LESS THAN BOUNDARY VALUE .
BOUNDARY VALUE IS PRE-FED IN THE BACK END OF THE
SYSTEM AND REMAINS HIDDEN WHICH IS NOT VISIBLE TO
BIDDERS DURING AUCTION.

20
Bid rejection If quoted bid amount is less than Boundary Value . Boundary value is pre-fed in the back end
of the system and is not visible to bidders during auction

1) If quoted bid amount is less than Boundary Value . Boundary value is pre-fed in the back end of the system and is
not visible to bidders during auction.
2) The bid will be Rejected .The Result column will be shown as ‘REJECTED’.

2
21
If any Bidder try to place a bid which is 10% or more lower
than Start bid price ( for 1st bid of the auction ) or Current
market price ( for subsequent bids ) a warning message with
exact percentage difference would be displayed to bidders.

Bidder will have option to confirm & go ahead with bid

submission or cancel & revise their bid .
Warning Message(To prevent incorrect bid scenarios due to oversight, following system checks are
available in the system):

A) Effective bid is 10% or more lower than start bid price ( for 1st of the auction)
1) A warning message from web page will be showing “ Your effective bid is X % lower than the Start bid ,
Are you sure that you want to bid this price? Press OK to confirm, CANCEL to edit your bid.”

23
Warning Message(To prevent incorrect bid scenarios due to oversight, following system checks are
available in the system):

A) Effective bid is 10% or more lower than Current market Price ( for Subsequent bids after 1st
bid of the auction)
1) A warning message from web page will be showing “ Your effective bid is X% lower than the current
market price, Are you sure that you want to bid this price? Press OK to confirm, CANCEL to edit your bid.”

24
Additional Information 1:
• Bid Received Flag:
Bid Received Flag, wherever applicable, indicates whether the auction has received any bid or not. “Bid received” column will
Indicate following status for any auction.
 YES: It indicates that the auction has received a valid & accepted bid from any of the bidder attached to the auction
 NO: It indicates that the auction has not yet received any bid.
 N/A: It indicates that the ‘Bid received’ status is not applicable for the auction.

Please Note that Bid receipt flag, wherever applicable, displays the status of receipt of any bid in the auction. It does not
indicate status specific to the bid placed by you. Status of the bid placed by you can be seen under Result Column.
 

Bid Received Flag

Status Indication

25
Additional Information 2:
View Of Last Auto Refresh Time& Manual Refresh Button :
Bid Summary screen of bidding screen is refreshed automatically in every 20 sec to display the latest status
of the auction, however the refresh rate may vary depending upon the internet connection speed of your
ISP/computer. In case any bidder observe any lag in auto refresh interval, they are suggested to manually
refresh the bid summary screen using the “Refresh” button to view the latest status of the auction.

Note: Bidders now would be able to view last refresh time in the bid summary screen.

Last Refresh Time

Manual Refresh Button

26
 Additional Information 3:
Amount in Word display of Start bid, New Bid, Effective Bid.
Bidder now would be able to view Start bid, New Bid & Effective Bid in word by pointing their curser
on respective fields.

Start bid price

New Bid
Additional Information 4:
1.‘Time Remaining’ shows the time left for auction to end in the Bid Summary Screen.
2.‘Number of LIVE Markets' indicate the product for which auctions are live.(i,e How many markets or
how many auctions are running live.)
3.For further queries, you will only call on ‘Auction Room Phone Numbers’.
4.To log out of the site click on Sign Out option.

4
3
2

1
 How to submit your price break up
after auction:

• After the competition of the auction incase you are L1 / have matched the L1price or as
applicable and stated the RFQ /Auction notice, you have to submit the item wise price break up
in the format as stated in the Auction notice (Annexure-4)or RFQ.
• The price break up has to on the price basis quoted during the online event LCNC/LCNS etc as
the case may be.
• For any clarification related to taxes applicable, clarify prior to start of auction.
• All the price break up have to be sent to company letterhead signed & stamped by authorized
signatory of your company.
• You may send the price break by Scanned copy through mail at the following email address:
postauctionbj@mjunction.in
• You may also send the same vide fax to our number 033-66011725.
• Price break up has to submit within 2 hrs from the time of completion of the event.
• Failure to submit the price break up may attract penal measures as deemed suitable by the
client.

29
How to register your
query/suggestion/feedback/complain in the cchp:

1)Bidders can register their query/suggestion/feedback/complain through "Feedback" link provided on the
Menu bar or send email at feedback.bj@mjunction.in
2)Steps: Click on Feedback option->Click on New->Write your comments in the Description box & Submit.

1)Feedback Link