SETTING UP A PMO

Presented By – Group E
Kshitiz Anant
Rohan Dussa
Varun Kandhari
Yousuf Khan
 PROJECT MANAGEMENT OFFICE

• A PMO is a group or department within a business, government agency, or enterprise that

defines and maintains standards for project management within the organization.
• The PMO is the source of documentation, guidance and metrics on the practice of project
management and execution.
• Five types – Business Unit PMO, Project PMO, Project Support PMO, Enterprise PMO,
Centre of Excellence.
• Why?

•  As per a PWC survey of 1,524 organizations, inadequate project estimating and planning

constitute 30% of project failures, lack of executive sponsorship constitutes 16% and poorly
defined goals and objectives constitutes 12%.
• It also found that using established project management approaches increased success as
measured by a project’s key performance indicators of quality, scope, schedule, budgets and
benefits. The survey indicates that operating an established PMO is one of the top three
reasons that drives successful project delivery.
 • Implementing a PMO is not as simple as it might seem.

• Organisational dynamics, history , politics, etc play an important role.

• Few questions asked are:

QUESTIONS 1. What was the business case for implementing the PMO
2. Who are/were the stakeholders
ASKED WHEN 3. What is/has been their (stakeholders’) role?
IMPLEMENTING 4. What is/were the expected service offerings of the PMO to its “customers”
PMO 5. What documentation and tools exist to support the process?
I. Initiating
II. Planning
III.Executing
IV.Monitoring & Control
V. Closing
 FUNCTIONS OF PMO

• At basic level, PMO supports project management teams and people in it making several decisions
such as funding, resource and cost allocating, prioritizing.

Governance
Governance

Traceability
Traceability Transparency
Transparency

Functions

Delivery
Delivery Reusability
Reusability
Support
Support
ADVANTAGES & AN APPLICATION OF A PMO
Cost
Increase
Consistency Control
Contractor
Dealing with
Review
Authorities
Analyse Meetings
Hold Teams
performance
Data Accountable
Construction
PMO
Advantages

Design &
Project Review
Co-
Meetings
ordination

Share Stay Effective Resource

Knowledge Nimble Management
 A FOCUS ON RESISTANCE FROM THE IMPLEMENTING NEW
DELIVERING VALUE PROJECT MANAGERS PROCESSES
ON THE PMO

CHALLENGES IMPLEMENTATION.

OF PMO

PROBLEMS IN LACK OF CHANGING STAFF

RESOURCE UNDERSTANDING OF SKILL SETS AND
MANAGEMENT THE BUSINESS. CAPABILITIES.
THANK YOU