Introduction to SAP ERP

ADMS3510
June 2009
 ERP
What are Enterprise Resource Planning (ERP)
Systems?
Incredibly large, extensive software packages used to
manage a firm’s business processes.
Standard software packages that must be configured to
meet the needs of a company
Database programs with the following functions:
 Input
28,610+ Tables in SAP
 Storage/Retrieval
 Manipulation
 Output
2 © 2008 by SAP AG. All rights reserved.
 ERP
Who are the big ERP vendors?
SAP, the German juggernaut
 Systeme, Anwendungen, Produkte in der Datenverarbeitung, or
 Systems, Analysis and Products in Data Processing.
 Don’t be a sap!
Oracle/PeopleSoft/J. D. Edwards (J.D. Orisoft)
Microsoft Great Plains, aimed at smaller companies
 SAP Business One is competing product

3 © 2008 by SAP AG. All rights reserved.

 SAP R/3 Enterprise

FI
Financial
Accounting

QM PS PM
Quality Project Plant
Mgmt. System Maint.

PP SD MM
Workflow Prod. Sales & Materials
Planning Distrib. Mgmt.

HR AM
Human Asset
Resources Mgmt.

CO
4 © 2008 by SAP AG. All rights reserved. Controlling
 SAP R/3 Enterprise
FI
Financial
Accounting

QM PS PM
Quality Project Plant
Mgmt. System Maint.

PP SD MM
Workflow Prod. Sales & Materials
Planning Distrib. Mgmt.

HR AM
Human Asset
Resources Mgmt.

CO

SAP can use a

Controlling

number of
database programs
to actually store
the data.
Oracle
DB2
MSSQL
5 © 2008 by SAP AG. All rights reserved.
 Configuration
Configuration is the process of making standard
software fit your business. SAP, as an example,
has:
Over 8000 configuration decisions
Data structuring
 Sales divisions, distribution channels
Rewriting Code (Modifications)
 Not recommended because of compatibility problems when
updated versions of the software are installed.
Customization
 Writing code at SAP-specified user exits
Third-party software solutions
6 © 2008 by SAP AG. All rights reserved.
 A typical manufacturing company

CO
Calendars
Currencies FI

Manufacturing
Inputs Outputs
Process

Vendor Cust.
Master Material Master
Master
Pricing Pricing
Basic
7 © 2008 by SAP AG. All rights reserved. Data
 Three-tier Client/Server Architecture

Application
Server
Application
Server
USER PCs
USER PCs
Database
Server

Application Application
Server Server

8 © 2008 by SAP AG. All rights reserved.

 Two-tier Client/Server Architecture
(configuration typical for training)

Database and
Application
Server

User PCs

9 © 2008 by SAP AG. All rights reserved.

 SAP vs MS Office

Database and
Application
Server

Nothing is saved on your PC. Only things saved on our

server in Missouri are saved, and they are saved for good.
10 © 2008 by SAP AG. All rights reserved.
 Saving in Windows vs SAP

 In Window Applications, you save often

so you don’t lose everything when you
get the Blue Screen of Death:

11 © 2008 by SAP AG. All rights reserved.

 Saving in Windows vs SAP ...2
 In SAP, there are very few delete
options:

 Don’t save if things don’t look 100%

correct! Exit the transaction and start
over
12 © 2008 by SAP AG. All rights reserved.
 Clients in SAP R/3
What is a client?
A way to separate data in the system
In some ways, a separate database
Also, a table entry

Column (attribute)
Field
Mandt
Client 201
201
Row
201
(Record)
202
202
13 © 2008 by SAP AG. All rights reserved.
 Client setup for a hypothetical company

SAP 5 Server
Client 501 Client 502 Client 503

01 Fitter Snacker 01 Fitter Snacker 01 Fitter Snacker

02 Fitter Snacker 02 Fitter Snacker 02 Fitter Snacker

03 Fitter Snacker 03 Fitter Snacker 03 Fitter Snacker

99 Fitter Snacker 99 Fitter Snacker 99 Fitter Snacker

14 © 2008 by SAP AG. All rights reserved.

 Data Set Number (##)

 I am data set number 00, not you!

Enter Cred. Contr. area ##CR

and Currency USD

15 © 2008 by SAP AG. All rights reserved.

 System landscape for student use

501 502 503

FS Student FS Student FS Student

201 202 203

Config. CATT Test FS Master

16 © 2008 by SAP AG. All rights reserved.

 Logging On – SAP GUI
 To log on to an R/3 system with the SAP Gui, you
need the proprietary SAP Gui (Graphical User
Interface) software loaded on your system and an
internet connection

Internet Connection
Account on PC with SAP Gui
SAP R/3 System
at hosting site

17 © 2008 by SAP AG. All rights reserved.

 SAP GUI Configuration
 First, you need to tell the SAP Gui which system you
want to log into:

If you don’t have

any systems defined,
click on New Item

18 © 2008 by SAP AG. All rights reserved.

 System Definition (provided by UCC)

Text description (free)

Address of system (e.g.

sapd.umsystem.edu)

SAP Router usually

not required
System ID
Logical name of system

System Number
Frequently 00, but not always

19 © 2008 by SAP AG. All rights reserved. R/3 System Selected

 Configured SAP Gui

Select System:
double-click or
Logon button

20 © 2008 by SAP AG. All rights reserved.

 Logging On

Enter Client

Enter User (R/3 Account)

Enter Password (R/3 Account)

Don’t worry about language—

English will default in

21 © 2008 by SAP AG. All rights reserved.

 SAP User-IDs and Passwords
SAPGUI - System ID IS4
SAPGUI - Description IS4 -SAP ERP 2005 (6.0)
SAPGUI - Application Server sbasap72.sba.uwm.edu
SAPGUI - System Number 00
Client Number 225
Student Userids ... Will be advised
Student Passwords ... Will be advised
(case sensitive)
 Logging On ...2

On the first time logging in to

a new account, you will have
to change the password—try
To remember your new
Password WITHOUT WRITING
IT DOWN!

Then a message or two

Then . . . .
23 © 2008 by SAP AG. All rights reserved.
 Success !!

SAP Easy Access

•Master Data Entry
•Transaction Data Entry

24 © 2008 by SAP AG. All rights reserved.

 Implementation Guide (IMG)

Where Configuration
Takes Place

25 © 2008 by SAP AG. All rights reserved.

 Data Types
Master Data
Data that is relatively stable
 Materials, Customers, Vendors
Transaction Data
Data that is relatively temporary
Stored at various stages of a business process
 Customer orders, purchase orders, production orders, customer
payments

26 © 2008 by SAP AG. All rights reserved.

 Transaction Data

Transactions flow down

the river of time

27 © 2008 by SAP AG. All rights reserved.