HACKATHON

Season 1
(Team name - DB)
TEAM DETAILS
• Dhaval Bhagora (International Sales)
PROBLEM STATEMENT OR
PROJECT IDEA

Automated License Activation Portal for Partners

Current Scenario:
• Manual process of license generation. There is no intelligence involved where
human intervention is really required
• Dependency of various departments (e.g. Sales, SFT, Accounts, Despatch)

• Wastage of productive time and hence cost to the company

• Dependency on work timings by Matrix employees. Hence chances of business loss

too
 Partner sends
license Current Process
request

Sales person receives request 1

Sales person sends request to SFT

for license generation
2

SFT makes a PI and locks the order 5

Credit Check
Feedback
Approx. time taken = 23 Minutes
Sale Person checks SFT sends Accounts to check
SFT asks Sales person to * Depends on number of licenses
credit with
collect payments 1 credit and approve despatch 1
Accounts team 2

Order
Accounts approves order
Completed
and sends email to
despatch 3

Desptach sends license

Sales person sends
issue request to License
License to Partner 1
Dept. (e.g. Mitesh) 1

License Dept generates

license and Sends to Despatch sends License
Despatch 5* to Sales Person 1
 Cost Calculation

A Average time taken in License 23 Minutes

Generation Process
B Average cost of manpower / minute Rs. 6.25 (Rs. 3000/day)
C Cost per License Generation Rs. 143.75 (A x B)
D Number of licenses issued in 5,000
FY2017-18 (approx.)
E Total manpower cost of license Rs 7,18,750 (C x D)
generation activity

Kindly Note –

• An order has more that one licenses. In this case average time take per license is small.
However processing time taken by License Dept. will be higher
• Number of licenses are taken approximate from the Sales Movement sheet
• Exact number can be identified for realistic calculation in V2 presentation
SUGGESTED SOLUTION
Partner Portal for Automated License Generation

• Develop a Partner portal within the Online License Activation wizard (e.g. Self service portal)

• Partner can simply log-in using their account secure login/password

• Based on the ‘credits’ available, they can simply generate license

• Currently partner’s credit balance allows Accounts to provide approval or not. Here in this case we can ask
partner to purchase “License Credits” as a product. So that their License Portal account can be topped-up
with Credit balance. Similar to Wallet Account Balance. Partners can use this balance to get license
themselves.

• Keep history of licenses generated by them over a period of time

• Anytime and Anywhere license generation w/o timing issues

• No human error and save re-work time of Matrix employees

CONCLUSION
This can sponsor 100 girl child’s educational fees for up to 1 year 