Projet ERP e-Business Suite R12

• Notes BF 020
AP
• Master data management : no change (suppliers, banks), might
need review
• Holding functionality: Yes. It will be used to trace the invoice
and centralize invoice management to replace ODOO.
• Invoice Approval management : No
• Matching Point: receipt
• Payment methods: Cheques, bank transfers. A payment
document is provided for each method of payment. This will be
reset annually.
• Banks and agencies are managed at the level of Algeria Telecom
(to decide for the administration)

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AP

• Business group: To decide with HR team.

• Legal entity: Reuse the existing
• Accrual accounting: Enabled
• budgetary Control : Activated.
• Accrual Point: automatically at receipt
• Accrural Account: One account per department. There will be an
account for inventory and another for assets/services at the level of
HQ. Some provisions will be managed directly in GL via WEB ADI.
• Period management: Monthly/ The management will be held by
the accounting department for all the periods per module.
• Suppliers management: the finance department will create
Suppliers. Existing suppliers will be recreated.

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AP
• List of taxes and withhelds:
– EXO: VAT exempted – 0%
– VAT on charges – 19% - non-recoverable
– VAT on charges – 9% - non-recoverable
– IBS –24% : for all service contracts with suppliers based outside of Algeria. It is
calculated in DZD using the rate at the initial contract and posted in the account
4423; It is possible to create different groups of deductions per rate.
– TBD– 3%: on amounts domiciliated as service ( net to be paid) – For all service
invoices which are subject to bank domiciliation taxe, 0,3% for assets meant to
be sold. This invoice will be created using the local currency based on the invoice
date.
– Default VAT code: 0% the buyer should supplant this value when creating the
order if needed.
– VAT recovery Rate: 100%

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Allow online validation: Yes

Reconciliation Threshold (amounts or %): Ordered/ received quantities,
price (%). 0 Tolerance
 
Invoices:
Retainage calculation: it generates an entry in the below accounts:
 Assets:4047
 Inventory: 40173
 Services: 40170
 Suppliers retainage: 4017

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AP

• Invoice types :
 Standard.
 Credit notes.
 Debit notes.
 IBS.
 Release Retainage
 Prepayment Supplier
 
• Payments will be recognized after clearance at the cash
management level
• Auxiliary journals will be identified using the prefix ATM and
sequence will be attributed to each journal. Example:
ATM_INVOICES.
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Cash Management:

• The automatic interface for loading the bank

statements will be created subject to receiving
electronic documents from the client.
• Branches and bank accounts will management by the
administrator.
• The following accounting accounts will be set:
o Clearing Account
o Treasury Account
o Remiitance Account

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Postpaid :
The postpaid invoices consists of clients’ subscriptions.
 Turnover analytics can be done using the clients’ information
that will be repatriated to AR.
 Collections:
o Overdues will be generated at the level of AR and
transferred to NGBSS in order to allow clients’
classification.
o The Collections will be managed in NGBSS and Advanced
collections.

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Prepaid:

The prepaid invoices consist of account refills: The invoice is

generated once the payment is done.
There is two types of clients:
 Comptoir Direct Clients : ATM branches and selling points
 Comptoir Indirect Clients : Distributors and resellers

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Receipts:
 Receipt classes:
o Bank Remittance: Cash+Cheques
o Without bank Remittance: Bank transfer+prepaid.
 Receipt types:
o Standard Receipt: Related to an invoice and client.
o Miscellaneous Receipt
 Payment methods:
o A sequence will be attributed to each payment method.
o Every account holds accounting information ( remittance
accounting account, Treasury account)
Automated invoices (NGBSS) have a 21 days net payment terms

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Risks

Customer Users:
 Key users keep changing
 Very demanding

Customer requirements:
 Customer keeps changing

Deliverable Approval:
 Complicated Porcess to get documents approval

AT,ATM, ATS, GTA Challenge:

 One project but different visions

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GSA - Ateliers CRP1 13
GSA - Ateliers CRP1 14