SIMS Solution Proposal

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 Agenda

 Business Problem
 Proposal Objectives
 As-Is Processes
 Proposed Solution
 Project Plan
 Role & Responsibility Matrix
 Program Management Structure
 Resource Sheet
 Assumptions
 Bill of Material
 About Us
 Annexure
 Business Problem
• Unpredictability in scheduling of time table
• Inconsistent classroom booking system
• Erratic data in incumbent attendance
management system
• Existence of a tedious feedback system
• Existence of manual processes
 Proposal Objectives
• Reduction in manual intervention
• Reduction in process lead time
• Reduction in operational efforts
• Consistent data sharing
• Improved operational processes
 As – Is Processes
Scheduling

Availability

Schedule to
Students Scheduling &
Confirmation
Updated Schedule
to Students Cancellations
(if any)

Medium – Phone & Electronic Mail

As – Is Processes
Attendance

Medium – Manually on Paper

 As – Is Processes
Classroom Allotment

Medium – Manually through personal direction

 As – Is Processes
Feedback System

Student

Manual Analysis
Coordinator

Teacher

Medium – Manually on Paper

 To – Be Processes
Scheduling

Availability

Schedule to
Students Scheduling &
Confirmation
Updated Schedule
to Students Cancellations
(if any)

dar
n
Notification C ale
g le Notification
o o
G
 To – Be Processes
Attendance

Internet LAN

Classroom Computer
Admin Dept Computer

Submit
 To – Be Processes
Classroom Allotment

Web portal

Internet LAN

Course Coordinator Course Coordinator

 To – Be Processes
Feedback System

Student

Spreadsheet graph
Coordinator (in-built)

Teacher
 Transformation Plan

Quick Wins

Scheduling Attendance Feedback

Long Term

Classroom Allotment System

 High Level Project Plan
Sample Project Plan for Individual Quick Win Solutions
Activities Week 1 Week 2 Week 3 Week 4
Business Analysis
Requirement Gathering
High Level Solution Design
Low Level Solution Design
Implementation
Testing
User Acceptance Testing

Sample Project Plan for Classroom Booking Web portal Solution

Activities Week 1 Week 2 Week 3 Week 4 Week 5 Week 6
Business Analysis
Requirement Gathering
High Level Solution Design
Low Level Solution Design
Implementation
Testing
User Acceptance Testing
 Role & Responsibility
Activities vOrganize Course Coordination Faculty Students
Solution Dept
Business Analysis √ √ √ √

Requirement √ √ √ √
Gathering
High Level Sol. Design √ √

Low Level Sol. Design √

Implementation √

Testing √

User Acceptance √ √ √ √
Testing
 Program Management
SIMS Organization vOrganize Program
Structure Structure

Program
Management Layer Director
Mgr

Project
Course Mgr
Project Coordinator
Business
Implementation
Analyst
Layer
Faculty Student Developer Tester
 Financial Resource Plan
Project Implemetation

Roles Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Man-Week Man-Days Rate per Day (in Rs.) Charge per Role
Project Manager 1 1 1 1 1 1 6 30 100 3000
Business Analyst 6 4 10 50 75 3750
Technology Expert 6 2 8 40 65 2600
Developer 7 6 6 19 95 50 4750
Tester 1.5 6 1 8.5 42.5 35 1487.5
Total 51.5 257.5 15587.5
Program Mgmt (10%) 1558.75
Contingency (10%) 1558.75
Logistics (10%) 1558.75
Total
ImplemtationCost 20263.75

1 Month Support

Role Week 1 Week 2 Week 3 Week 4 Man-Week Man-Days Rate per Day (in Rs.) Charge per Role
L1 Support 1 1 1 1 4 20 50 1000
Total 1000
 Assumptions
• It is assumed that the business problem mentioned earlier is within the
scope of this proposal. Anything, apart from the mentioned, is considered
outside the scope of this proposal
• It is assumed that SIMS, Pune will assign a dedicated team of resources in
providing timely information to vOrganize solutions team. Any delay in
information may lead to delay in project completion
• It is assumed that the IT Infrastructure such as desktops, phone
connection etcetera required to implement the proposed solution will be
rendered by SIMS, Pune
• It is assumed that the mentioned hardware and software
mentioned in the BoM will be arranged by SIMS, Pune
from its own respective vendors
 Terms & Conditions
• Payment Terms
SDLC Lifecycle Stages Percent Payment Deliverables
Requirement Gathering & 10% RIA, Requirement
Business Analysis Document
High Level & Low Level 20% Solution Design
Designing
Development 50% Line of Code
Testing 20% Test Cases

• During the SDLC stages the deliverables should be signed off

by the SIMS representatives within 3 business days.
 Bill of Material
• Dream weaver software – Quantity 1
• MySQL Database Server – Quantity 1
• JSDK Toolkit – Quantity 1
 About Us
• Established in 2010
• vOrganize Solution is a leading IT Solution provider to various
tier 1 and tier 2 educational institutes across India
• We specialize in providing planning solution to various
departments of educational institutions
• Our strength lies in providing solutions primarily based upon
open source systems
• We are also gold certified partners of Microsoft

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Annexure
Annexure
Thank You

Presented by –
Gaurav Arora (11)
Neeraj Joshi (27)
Praveen Manchal (33)