Mr. Christian S.

Sol
Accredited DOLE-OSH Safety Consultant
Accredited DENR Pollution Control Officer
 LEADERSHIP & MANAGEMENT PLANNED JOB/TASK JOB/TASK
ADMINISTRATION TRAINING INSPECTION ANALYSIS & OBSERVATION
PROCEDURES

PERSONAL ORGANIZATIONAL HIRING & ACCIDENT & ACCIDENT &

COMMUNICATION RULES PLACEMENT INCIDENT INCIDENT
INVESTIGATION ANALYSIS

PURCHASING & EMPLOYEE HEALTH PERSONAL MEASUREMENT

ENGINEERING TRAINING CONTROLS & PROTECTIVE AUDIT SYSTEM
CONTROLS SERVICES EQUIPMENT

GROUP GENERAL EMERGENCY RECORDS & OFF-THE-JOB

MEETINGS PROMOTIONS PREPAREDNESS REPORTS SAFETY
A. LEADERSHIP & L. EMPLOYEE TRAINING
ADMINISTRATION M. HEALTH CONTROLS &
B. MANAGEMENT TRAINING SERVICES
C. PLANNED INSPECTION N. PERSONAL PROTECTIVE
D. JOB/TASK ANALYSIS & EQUIPMENT
PROCEDURES O. MEASUREMENT AUDIT
E. JOB/TASK OBSERVATION SYSTEM
F. PERSONAL P. GROUP MEETINGS
COMMUNICATIONS Q. GENERAL PROMOTIONS
G. ORGANIZATIONAL RULES R. EMERGENCY
H. HIRING & PLACEMENT PREPAREDNESS
I. ACCIDENT/INCIDENT S. RECORDS & REPORTS
INVESTIGATION T. OFF-THE-JOB SAFETY
J. ACCIDENT/INCIDENT U. SECURITY CONTROLS
ANALYSIS V. ENVIRONMENTAL AFFAIRS
K. PURCHASING & & CONTROLS
ENGINEERING CONTROLS
A. PROGRAM I. VEHICLE INSPECTION &
COORDINATOR MAINTENANCE
B. DRIVER SELECTION & J. COMMUNICATIONS
ASSESSMENT K. RECOGNITION &
C. CONTRACT VEHICLES & AWARDS
DRIVERS L. DISCIPLINARY
D. ORIENTATION PROGRAM
E. TRAINING M. ROUTE ANALYSIS
F. OBSERVATIONS N. HOURS OF SERVICE
G. ACCIDENT REPORTING O. MONITORING &
& INVESTIGATION MEASUREMENT
H. VEHICLE P. AUDITING/ASSESSMENT
SPECIFICATION
1. MANAGEMENT DIRECTIVE should
address:
a. Management Commitment
b. Restraint systems
c. Substance abuse
d. Prohibitions against carrying non-
employees passengers
e. Use of passenger vehicles by non-
employees
f. Speed limitations
g. Fueling operations
h. Compliance with legislation
2. WRITTEN FLEET/DRIVER SAFETY
PROGRAM
Companies should have in place a
comprehensive written fleet/driver
safety program activities:
a. Appropriate to the size of the fleet
b. The types of exposures involved
c. The experience of the drivers
d. The types of vehicles operated
1. SELECTING NEW DRIVERS
Before a new “driver” is hired:
a. Interview applicants & address their
background & skills as related to driving
performance
b. Check references
c. Set hiring standards for:
1) The number of acceptable accidents
2) The number of moving violations
3) Review past driving record
4) Verify license is current & proper
5) Ensure that medical exam is completed if
warranted or required by law.
6) Conduct substance-abuse screening
7) Conduct a written exam
8) Conduct a road test for truck & specialized
vehicle drivers
9) Require minimum experience for specific
vehicles when necessary
2. ASSESSING CURRENT COMPANY
DRIVERS
A system should be in place to assess the
on-going performance of drivers:
a. Review driving records periodically
b. Compare number of avoidable/total
accidents & moving violations against
established standards
c. Assess & authorize current employees
who will operate “pool” vehicles
d. Conduct periodic on-the-road
observations to evaluate driver skills
1. CONTRACT VEHICLES & DRIVERS
To ensure that drivers & vehicles hired
on a contract basis meet established
safety standards, a SYSTEM should be
in place to do the following:
a. Impose SPECIFIC CONTROLS both on companies
that provide contract vehicles or drivers & on
individually-hired temporary drivers.
b. Include SAFETY REQUIREMENTS in contractual
agreements. ASSESS & AUTHORIZE DRIVERS prior
to use of company vehicles.
c. RECORD & JOINTLY INVESTIGATE all vehicle
accidents with the contract company.
1. JOB ORIENTATION
The driver/fleet safety program
activities must include minimum
ORIENTATION STANDARDS:
a. General Job Orientation
b. Job-specific
c. New hires
d. Transferred employees
e. Employees who return from a long-term
absence
a. GENERAL JOB ORIENTATION
1) Initial Orientation
a) All employees
b) Before operating a vehicle
c) Develop initial general & job-specific
orientation CHECKLISTS to guide
management
2) Follow-Up Orientation
a) All drivers
b) Within specified period of time (say, 60–90
days)
c) Develop general & job-specific orientation
follow-up CHECKLISTS to guide
management
2. TRAINING PROGRAM
a. COORDINATOR/S TRAINING
1) Appropriate regulations
2) Defensive driving techniques
3) Accident investigation/classification
4) Company standards & procedures
b. NEW-HIRE TRAINING (GENERAL)
1) DEFENSIVE DRIVING (training must be
received within 6 months of vehicle
assignment)
2) ACCIDENT INVESTIGATION & REPORT
PROCEDURES
c. NEW-HIRE TRAINING (JOB-
SPECIFIC)
1) Company products, equipment,
maintenance of equipment, specialized
vehicles
2) Customer & public relations in
emergency situations
3) Emergency procedures to follow in
case of accidental release of hazardous
cargo
4) Personal protective equipment
requirements & procedures that are
relevant to the product being delivered
or the vehicle being operated
d. ON-GOING TRAINING
1) JOB-SPECIFIC REFRESHER TRAINING
COURSE at specific intervals
2) FORMAL DEFENSIVE DRIVING
TRAINING & TESTING at specific
intervals
3) RE-TRAINING REQUIREMENTS
a) Warranted by accident investigation
findings
b) Accident history
c) Driver observation
d) Driver transfer to different type of
vehicle/product
1. To ensure that drivers are practicing
GOOD DEFENSIVE DRIVING & to
provide opportunity for RE-TRAINING
OR COACHING, the driver/fleet safety
program should provide on-the-road
DRIVER OBSERVATIONS:
a. New hires (within a specific time after vehicle
assignment)
b. Problem drivers & those involved in avoidable
accidents (more than once per year)
c. Non-problem drivers (annually)
d. Internal/external observers
A SYSTEM should be in place to
identify the immediate & basic
causes of accidents:
The system should:
a. Define EMPLOYEE RESPONSIBILITIES for
reporting & investigating
accidents/incidents
b. Outline a TIMETABLE for reports &
investigations
1. INSPECTION & MAINTENANCE
A system should be in place for
INSPECTION & MAINTENANCE of all
vehicles. The requirements must
include the following:
a. Pre- & post-trip inspection for trucks & specialized
vehicles
b. Inspection & maintenance according to
manufacturer recommendations (<10,000 lbs. Gr
wt)
c. Defect reporting & follow-up procedures
d. Other inspections necessary to comply with legal
or consensus industry standards
2. CRITICAL PARTS/ITEMS &
EQUIPMENT CHECK-OUTS
Companies should have a policy for
EVALUATION of new, used, or
modified vehicles.
VEHICLE SPECIFICATION: Specifications
for each vehicle type should include:
a. Restraint systems
b. Accessory equipment
c. First aid kits
d. Emergency Equipment
e. Maintenance Schedule
f. Other safety features (airbags, etc.)
A COMMUNICATION SYSTEM should be in
place to reinforce the importance of SAFE
DRIVING PRACTICES, AWARENESS &
ATTITUDES:
a. Periodic mailings about critical or historic problem
areas
b. A driver safety newsletter or driver safety column in
an existing company newsletter
c. Publication of near-miss & accident investigation
results
d. Information about how safety performance compares
to safety goals & to other companies
1. DISCIPLINARY PROGRAM
A proactive disciplinary process should
be in place to ensure that:
a. Driver safety policies & program
requirements are consistently enforced
b. Drivers involved in avoidable/preventable
vehicle accidents are treated uniformly
c. Remedial training program is established
d. CORRECTIVE & DISCIPLINARY ACTIONS
are implemented and consistently
enforced conforming to disciplinary
process.
2. RECOGNITION & AWARDS
A proactive RECOGNITION & AWARDS
program should be in place to
recognize or award individual
employees & groups whose safety
performance is consistently superior.
a. Establish specific criteria
b. Develop guidelines
3. ROUTE ANALYSIS
To minimize the risk of major
incidents, a system should be in place
to evaluate ROUTES to be used:
a. New business
b. Based on accident experience/driver
c. Comments or suggestions, and others
which include:
1) Optimum traffic patterns / times
2) Construction
3) Delivery access
4) Sensitive population routes
5) Road weight restrictions
4. MONITORING & MEASUREMENT
To identify trends and/or problem
areas, a system should be in place to:
a. Periodically analyze statistical data to
identify trends & problem areas
b. Routinely analyze tacho-graph and on-
board computer data to identify evidence
of erratic driving, speeding, etc.
c. Formally counsel drivers based on the
findings of these analyses
5. HOURS OF SERVICE
A system should be in place to set &
monitor standards LIMITING hours of
service for truck/service drivers:
a. Standards established
b. Monitoring process
c. Remedial correction process