Formal Business Letter

Review
 Objectives
At the end of this session, you will be able to:

● Explain what is a formal business letter and its purpose in the job application
process.
● Identify elements of a block style formal business letter
● Basic formatting of a block styles formal business letter
 What is a Formal Business Letter?
● It is basically a one page document explaining why you are the most suitable
candidate for a job
● It’s purpose is to briefly introduce you and summarize your professional
background.
 Elements of a Block Style Formal Business Letter
1. Your correct contact information
2. Date
3. Inside address
4. Salutation
5. The body should include
a. First paragraph - purpose for writing as well as the position you are applying for
b. Middle paragraph(s) - what you have to offer to the employer. It is important that
you link your qualifications and skills to the job requirements.
c. Last paragraph - conclude by thanking the employer and stating how you can be contacted.
6. Complimentary closing
7. Signature
8. Your Name
 Formal
Business
Letter
Formatting
(Block
Style)
 Basic Formatting
The following are basic formatting which may be considered when drafting a cover
letter:
● Times New Roman or similar Font.
● Size 12 Font. Too small may strain eyes.
● Margins of 1 inch
● Maintain neatness with alignment throughout document, preferably fully
justified.
 Formal
Business
Letter
Sample