DELHI PUBLIC SCHOOL, BOPAL, AHMEDABAD

CLASS XII (2021-22)

ENGLISH NOTES

Job postings are typically broken into several sections. Expect to see:

• Information about the company

• Details on the desired qualifications of applicants
• A description of the responsibilities involved in the role
• Directions for how to apply

Job Application

Cover Letter + CV / Bio data / Resume

A job application letter (also known as a cover letter) is a letter you send with your resume to provide
information on your skills and experience. This letter is your chance to “sell” yourself to an employer,
explaining why you are an ideal candidate for a position.

When you write your job application letter, it’s essential to pay close attention to formatting. Make sure
your cover letter is formatted properly and is free from errors before you send.

What Is a Cover Letter?

Before you start writing a cover letter, you should familiarize yourself with the document’s purpose. A
cover letter is a document sent with your resume to provide additional information on your skills.

The letter provides detailed information on why you are qualified for the job you are applying for. Don’t
simply repeat what’s on your resume -- rather, including specific information on why you’re a strong
match for the employer’s job requirements will help. Think of your cover letter as a sales pitch that will
market your credentials and help you get the interview. As such, you want to make sure your cover letter
makes the best impression on the person who is reviewing it.

A cover letter typically accompanies each resume you send out. Employers use cover letters as a way
to screen applicants for available jobs and to determine which candidates they would like to interview. It
will show that you have put some extra effort into your application.

There are three general types of cover letters. Choose a type of letter that matches your reason for
writing.

• The application letter which responds to a known job opening

• The prospecting letter which inquires about possible positions
• The networking letter which requests information and assistance in your job search

When you are applying for a job that has been posted by a company that’s hiring, you will be using the
“application letter” style.

When applying for a job, a cover letter should be sent or posted with your resume or curriculum vitae.
Typically, a cover letter is a one-page document that explains to the hiring manager why you are an
ideal candidate for the job. It goes beyond your resume to explain in detail how you could add value to
the company.

It can be daunting to write a cover letter that really emphasizes the qualities you have to offer an
employer. Taking stock in your value and then working to highlight those traits succinctly in a well-
written letter can be a great confidence-builder. You’ll know your letter is perfect when you read it and
think, “Hey, I would interview me!”

What to Include in a Cover Letter

Keep in mind that your cover letter doesn't have to be boring. Taking some time to showcase your
personality and how it will be an asset to the employer can help your application get noticed. Follow
these tips on how to write an effective cover letter.

Tailor Each Letter to the Job Using Keywords

One useful way to tailor your letter to the job is to use keywords from the job posting. Circle any words
from the job posting that seem critical to the job, such as specific skills or qualifications. Try to use
some of these words in your letter. This way, at a glance, the employer can see that you match the
requirements of the job.

Demonstrate How You Will Add Value

Think of concrete ways to prove you will add value to the company. Include examples of specific
accomplishments from previous jobs. For example, if you helped reduce turnover by 10% at your last
company, or if you implemented a filing strategy that reduced file errors by 15%, include this
information. Try to quantify your successes when possible to clearly demonstrate how you could add
value to the company.

Tips for Writing a Job Application Letter

1. Do not copy your resume. The purpose of this letter is to convince the hiring manager that you’re a
strong candidate and to highlight your relevant experience and abilities. Your application letter
should show how exactly your background makes you a good fit for a particular position. In contrast,
your resume is a general record of your experience, education, and accomplishments.1
2. Tailor each application letter to the job. As mentioned above, emphasize in your letter why you
are an ideal candidate for the specific job. This requires that you personalize each letter to fit the
company and position. Match your qualifications to the job posting by highlighting the skills, and
requirements listed in the description.

3. Be professional. It is important to stick to a certain level of formality. Pay particular attention to the
professionalism of your salutation. You wouldn't, for instance, want to refer to the letter's recipient
by their first name unless specifically requested.

4. Carefully proofread. Employers are likely to overlook an application with a lot of errors.
Proofread for grammar and spelling errors. Be particularly mindful to spell the recipient's name
correctly, as well as the company name.

5. Follow business letter format. Use business letter format when writing your letter. If you’re
sending a typed hard-copy letter, be sure to lead with a paragraph containing your address, followed
by the date, followed by the address of the recipient.

Employment Skills Required by Job

1. Business / Administrative Jobs: To excel in the business world, professionals must demonstrate
aptitude in important business skills including communication, finance, delegation, and soft skills.
2. Creative / Media Industry Jobs: Valuable key competencies in creative and media fields include
graphic design, collaboration, project management, and writing / editing.

• Creativity and Innovation.

• Imaginative skills.
• Good implementation of knowledge in mathematics and physics.
• Must be able to use computer tools efficiently.
• Hand-eye coordination.

3. Education / Public Sector / Non-Profit Jobs: Dedicated public servants like teachers, policemen,
and social workers are always in demand.

• Written Communication:
• Public Speaking:
• Organization:
4. Top Five Accounting Skills

• Analytical:
• Communication/Interpersonal:
• Attention to Detail
• Time Management
• Computer
• IT Knowledge

5. Healthcare Jobs: Solid diagnostic / analytical, communication, and patient relations skills, as well
as a penetrating attention to detail, are a few of the talents that are most critical to success in the
healthcare industry.

Administrative Skills – Communication skills

Technical Skills – Computer / IT skills
Interpersonal Skills – Customer service skills
Critical thinking skills
Listening
Maintaining Confidentiality

6. Information Technology (IT) Jobs: IT professionals should always include tech tables on their
resumes that list the software, hardware, and other technical tools they are conversant with.

• Analytical and problem solving skills

• Strong technical skills

• The ability to work well under pressure

• Attention to detail

• Team working skills

• Organisation and time management
• Interpersonal and communication skills

• Management and leadership skills

7. Sales / Marketing Jobs: Although we often think that people in sales and marketing must, first and
foremost, be charismatic and gregarious, other competencies like creativity, strong analytical and
mathematical aptitude, and goal-orientation are equally important.

• Interpersonal Skills.
• Good Oral and Written Communication Skills.
• Numeracy and Analytical Ability.
• Creativity and Imagination.
• Influencing and Negotiation Skills.

8. Technical / Research / Engineering Jobs: Job candidates with solid research, scientific, technical,
and reporting acumen are well-positioned to explore the following career fields.

Architect

• Conceptualization
• Creative Thinking
• Design Concepts
• Design to Delivery
• Drafting
• Drawing
• Imagination

The Importance of Skills Lists:

It’s good to be conversant with the industry-specific skills of any job you are targeting with a resume,
since employers commonly use sophisticated applicant tracking systems to screen the job applications
they receive. These automated computer systems are programmed to privilege keyword skills, so be sure
to mention the skills most relevant to the job on your resume and its accompanying cover letter.

Job Application Letter Format

Address
City, State

Date

The HR Manager / As given in the question

Address

Salutation

Body of Application Letter

The body of your application letter lets the employer know what position you are applying for, why the
employer should select you for an interview, and how you will follow up. See below for a paragraph-by-
paragraph breakdown of the body of the letter.

First Paragraph
The first paragraph of your letter should include information on why you are writing. Mention the job
you are applying for and where you found the job listing. Express your keen interest for the job.

Middle Paragraph(s)
The next section of your application letter should describe what you have to offer the employer.

It can be a single paragraph, or you can break it up into a couple of paragraphs. Remember, you are
interpreting your resume, not repeating it.

Mention specifically how your qualifications match the job you are applying for. In this portion of the
letter, make your case for your candidacy.

Final Paragraph

Conclude your application letter by thanking the employer for considering you for the position. Include
information on how you will follow up.

Complimentary Close
Sincerely,

Name

Encl: CV

Sample Cover Letter

123 Main Street

Anytown, USA 12345
555-212-1234

August 17, 2020

Jane Smith
Director, Human Resources
Acme Company
123 Business Rd.
Business City, NY 54321

Sir,

Subject: Application for the post of Author’s Assistant

I am interested in the author's assistant position at Acme Company, as advertised on LinkedIn. I am

currently employed as legislative director for Assemblywoman Nora Kiel, Chairperson of the NYS
Assembly. I believe that the skills and experiences I have gained at this position make me an ideal
candidate for the job of author’s assistant.

As legislative director, I have developed strong writing and editing skills. One of my main duties is to
prepare Assemblywoman Nora Kiel’s personal legislation. I have prepared dozens of pieces of
legislation and received praise for the clarity of my writing.

I have also gained extensive experience in legal and policy research – fields that you state the author’s
assistant must be familiar with. I would love to bring this passion for policy and law to your company.

I am confident that my experience and writing skills will qualify me for consideration.

I have enclosed my resume. I look forward to meeting with you and discussing my qualifications in more
detail.

Thank you,
Yours Sincerely,

Joseph Q. Applicant

Encl: CV

Curriculum Vitae

Personal Information

1 Name :
2 Date of Birth :
3 Nationality :
4 Address :
5 Phone no. :
6 Email id :

7. Educational Qualification: Degree, Univ./Board, Year of passing

1.
2.
3.
8. Job Experience : Position, Name of the Company, Year (YY-YY)
1.
2.
9. Achievements : Position, Name of the Competition., Level (National/State), YY
1.
2.

10. Expected Salary : As per the norms of the company

11. Hobby :

12. Languages Known :

13. References : Name, Position, Name of the Company

1.

2.
Sample Question:

You are Anand/Arti of 14, Model Town, Delhi. You have seen an advertisement in The Hindu for the
post of Chief Chef in a 5-Star Hotel. Apply for the job with complete biodata. Write in 125-150 words.

Answer:
14, Model Town
Delhi

5 September 2020

The Managing Director

The Radisson Hotel
Gurgaon

Sir

Sub: Application for the post of Chief Chef

This is with reference to the advertisement published in the esteemed daily The Hindu on September 1,
20XX. I am Anand. I have completed my MBA in hotel management from Delhi University. I intend to
apply for the post of chief chef in your esteemed organisation.

I am hard working, honest and punctual. I am organized and possess Organization as well as Fast-
Paced Decision Making skills, along with Attention to Detail as well as Business Sense

I assure you that I shall work with full devotion and sincerity.
In anticipation of an early response, please find enclosed my biodata for the said purpose.

Thank you
Yours truly
Anand

Encl: CV

BIO – DATA (Ignore the box )

Name : Anand Kumar

Father’s Name : Kapil Kumar

Date of Birth : 22 January, 1990

Contact No. : 9350298679

• Master of Business Administration, A.K. College, Delhi

Educational (2013)-95% Marks.

Qualifications • Graduation in Hotel Management, Satyawati College, (2011) -

94% Marks

Working Experience : Trainee at the Taj Hotel, New Delhi. (May 2019-Dec. 2019)

Languages Known : Hindi and English

1. A.K. Poddar Professor, Head of Dept. ABC College, Delhi

References
2. Ram Prakash Professor and Dean K.X. College, Delhi

Practice Questions

1. An upcoming food processing unit in Golagaon requires Food technologist: 2 yrs degree/diploma
in food technology having 1-2 yrs lab experience.
Please send your detailed resume within seven days to Manager, Fancy Foods, Sector 68, Golagaon.

2. We are a reputed publishing house looking for SCIENCE GRADUATES for our Science Division
in Mumbai. Fluency in English and knowledge of computers will be an advantage. Apply before
 30th April to The Personnel Manager, New World Publications, Worli, Mumbai.

3. Ravi Sharma of 59 Sea Side Road, Mumbai sees this advertisement in ‘The Everyday Times’ and
decides to apply for the job of Sales Executive. Write an application to the Personnel Manager,
New World Publication, Worli, Mumbai.

4. You are Preetinder Singh Gill. Recently you read and advertisement for the post of Mechanical
Engineer in ITC Technologies Ltd., Manipal Center, Bangalore. Write an application for the job.

Sample of Cover Letter

Sub : Application for the Post of Sales Assistants

Sir,
In response to your advertisement in The Times of India, dated 16 March 20XX requiring young and
fresh graduates as sales assistants, I offer myself as a candidate for the same.
I am a young and dynamic student of 21 years. I enjoy a sound health and pleasing personality. I have a
reasonable good command over Hindi and English and possess convincing power and fine
communication skills.
I hope these factors make me a suitable candidate for the job. If selected, I shall certainly prove myself
worthy of the post.

Sub: Application for the post of Accountant

Sir,
In response to your advertisement in The Times of India dated 1 August 20XX, I wish to be considered
for the position mentioned above. I feel my qualifications and experience are good enough to enable me
to discharge my duties. I attach herewith attested copies of my certificates and my bio-data. If given a
chance, I may assure you, sir, that I shall spare no pains in the discharge of my duty honestly and
devotedly. I will certainly win the confidence of my superiors.
Thanking you
Yours faithfully,

Sub: Outdoor Marketing Assistants

Sir,
In response to your advertisement in The Hindustan Times dated 17 May 20XX requiring young boys
and girls for marketing your products in Delhi, I offer myself as one of the candidates.
I fulfill the conditions laid down in your advertisement. I enjoy sound health, good personality and
pleasing manners. I have reasonably good command over Hindi and English. Although I am just 18 and
have finished my schooling from the Summer Fields Public School just this year, I have heard a lot
about your prestigious company and your products.
I think it will be an honour to me to get associated with your esteemed concern.
I do assure you of my dedicated service and wholehearted co-operation.
Yours faithfully,