OLC External Users-Sep2018

Oracle Learning Cloud –External Learners
Sep 2018
Copyright © 2016, Oracle and/or its affiliates. All rights reserved. |

Use Cases
Context :
• Organizations can extend the benefits of OLC to external audiences
• Support access to OLC functionality by non employees e.g.:
– Contractors
– Partners
– Resellers
– Franchisees
Copyright © 2016, Oracle and/or its affiliates. All rights reserved. | Confidential – Oracle Internal/Restricted/Highly Restricted
External Users –User Experience
• Users are given a URL to access OLC with their username and password.
• Once logged in, their experience is very similar to that of an internal
employee – they can access my learning page and explore the catalog,
enroll for courses , see their learning history etc. based on the permissions
in the user role you assign them.
Copyright © 2016, Oracle and/or its affiliates. All rights reserved. | Confidential – Oracle Internal/Restricted/Highly Restricted 3
Application Access
Mandy - External User with access to

Meg -Full Time Employee Learning only
External Learners User creation/Roles/Catalog item access
controls
• External Learner User creation /Roles
– Learning Admin's can use
• Manage Users UI to create the external learner using Non Worker person type.
Username and password sent to user when created
– Person Type -Use a Nonworker person type .
– Legal Entity(LE) and Business Unit (BU)
• Both LE and BU are required for creating a Nonworker .
• Guideline for customers for External Learners would be to have one LE per Country for External
learners and one common Dummy Business unit across all the LE's to group the external users
• Set of information, including job, position, managers, work location etc which defines a worker's or
nonworker's role in a legal employer can be captured on the assignment as required
– For importing Nonworkers in Bulk Use HSDL OR HDL
– For Programmatic creation –Use REST API ( Employee resource)
External Learners User creation/Roles/Catalog item access
controls
• Roles / Security
– We don’t ship an abstract security profiles out of the box for Non worker person type
. Customers can create the abstract roles depending on the access they want to
provide external learners .
– We recommend that customers create 2 abstract roles
• 1 External Learner
• 2 External Learner Manager
– Admins can Use Legal Entity and or Business Unit to create access control/groups for
further restricting the catalog items
Reference :Oracle Learning Security Docs:

MOS -Oracle Fusion Learning Cloud: Security Guides (Doc ID 2336032.1)
Modelling External Learners
Enterprise Extended Enterprise
LE(3)
LE (1) US LE(2) UK JAPAN
BU(5) External
BU (1) BU(2) BU(4) learners Partners,
Resellers ,Franchises
BU(3)
Person(Nonworker)
Work Assignment
Jobs
Location
Positions
Add Nonworker
Add Nonworker
Set of information, including job, position,

managers, work location, which defines a
nonworker's role in a legal entity can be
captured on the assignment and can be used for
access control of learning catalog items
Learning Catalog Access Control – External Learners
Legal Entity
Business Unit
( For External Learners) Learning Catalog Items
Restrict Access Course

Access Control Groups to Catalog Items
Create
External User ( Nonworker Type ) – Based on Offerings
Via Application Legal Entity , Business Units and
Other Additional Parameters as
required on Assignment e.g. Specialization
Bulk load - External User ( Nonworker Job/Department /Location etc.
Type ) Via HCM Data Loader
/Spreadsheet Loader
Learning Catalog Access Control – External Learners
Learning Catalog Items Employees Access External User Access
Health & Safety Y Only e-Learning Offering
Leadership Y No
Partner Reseller Orientation N Y
Oracle Learning Catalog

Employee Catalog View External User Catalog View
Health Partner
Partner /Reseller
/Reseller
Health&&Safety
Safety Leadership
Leadership
Health
Health&&Safety
Safety Orientation
Orientation
Offering
Offering Offering
Offering11 Offering
Offering-2
-2
Offering
Offering11 Offering
Offering-2
-2
Offering
Offering
Offering
Offering Health
Health &
& Safety
Safety
Offering
Offering Offering
Offering e-learning
e-learning
Health
Health & & Safety
Safety
Health
Health &
& Safety
Safety Health
Health && Safety
Safety
ILT
ILT in
in NY,
NY, March
March
e-learning
e-learning ILT
ILT in ATL, Apr 2018
in ATL, Apr 2018
2018
2018
Copyright © 2017, Oracle and/or its affiliates. All rights reserved.
Anonymous access /Self Registration
• External Learners would need to be set up in HCM Cloud with appropriate
data so that they are able to login and access Learning.
• Oracle HCM Cloud does not allow or plan to allow anonymous access or
self registration
• Customer who need a self registration process for external learners can do
so via customer application using the API’s in HCM Cloud
External Users –Licensing Guidelines
• Customers can purchase subscription for Learning Cloud for external users
without needing to buy Core HR or Talent Base.
• At this time the guideline for sales for External Learners in Oracle Learning
cloud is that the subscription count for external learners cannot exceed 2x
the Employee-Learner Count
• See Worked Examples
Example 1: Core HR Order with External Learners…
SKU# Description Metric Quantity Price
B85800 HCM Base Cloud Service Hosted Employee 10,000 …
B85242 Learning Cloud Service Hosted Named User 30,000 …
… Talent, Comp, etc. …
• In this example there are 10,000 employees

• HCM Base SKU (Core HR) always includes ALL employees per the definition of the
Hosted Employee pricing metric.
• OLC quantity is the total of Internal (employee) + External learning users
• This could be 10,000 Employees + 20,000 External Users –OR–
5,000 employee users + 25,000 External Users
• For any month the total unique OLC users active that month must be no
greater than the subscription quantity
Example 2: Talent Only Order with External Learners…
SKU# Description Metric Quantity Price
B88341 Talent Mgmt Cloud Service Hosted Named User 5,000 …
B85242 Learning Cloud Service Hosted Named User 15,000 …
… …
• In this example 5,000 internal users subscribed for Talent bundle

• This may be all the employees or a subset (because metric is Hosted Named User)
• OLC quantity is the total of Internal (employee) + External learning users
• This could be 5,000 Internal Users + 10,000 External Users –OR–
just 15,000 External Users and no Internal Users
• For any month the total unique users OLC active that month must be no
greater than the subscription quantity

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Oracle Learning Cloud –External Learners

Copyright © 2016, Oracle and/or its affiliates. All rights reserved. |

Mandy - External User with access to

Reference :Oracle Learning Security Docs:

Set of information, including job, position,

Restrict Access Course

Oracle Learning Catalog

• In this example there are 10,000 employees

• In this example 5,000 internal users subscribed for Talent bundle

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