SUBMITTED TO: MR.

Usman Tahseen
BY: SAAD SALEEM
PURCHASING
This may be defined as a function
concerned with the search, selection then
purchase, receive storing and final use of a
commodity in accordance with the
catering policy of the establishment.
 Searching: The purchasing officer is
responsible for looking for the item
which are most suitable for the
business.
 Selection: He is responsible for selecting
the most suitable items.
PURCHASING AIMS

• Food cast control (increase/decrease )

• Obtain best quality
• Favorable price
• To provide friendly & welcoming atmosphere
• Hygiene or attentive service
• To retain the existing customer and to bring to bring in new one
PURCHASING STAFF

In this purchasing is a function

concerned with following
extremes
• Search
• Selection
• Purchase
• Receipt
• Storage
• Final use of commodity
DUTIES OF THE PURCHASING OFFICER
 The duties may be inevitable varying
from one establishment to another
and will usually include the following.
 The purchasing of all food and
beverage and ensuring of continuity
of supplies.
 Efficient operation and control of the
purchasing officer, the goods received
dept the stores and the cellar.
 Responsible for finding cheaper and
better sources of supplies and as well
as new substitute materials.
PURCHASING IN FOOD AND BEVERAGES IN
CONTROL CYCLE
THE MAIN SOURCES OF FOOD & BEVERAGES
ARE:

 Wine Shippers: These are firms that buy

wine in the country of origin and supervise
the shipment of it the country in which it
will be sold.
 Wholesalers: They are either independent
companies or subsidiary companies of a
large breweries.
 Cash and Carry: You can also buy wines
from the supermarket. It offers a limited
range of wines, spirits beers at reasonable
prices.
METHODS OF PURCHASING

An establishment should select the methods of purchasing that are as

follow:
Contract Purchasing .
Periodic Purchasing.
Purchasing by Daily Quotation Sheet.
Purchasing by Cash and Carrying
CONTRACT PURCHASING

o In contract purchasing the establishment enters into a

contract with a supplier for the items to be supplied.
o A contract is a legal document and which must have all
the relevant clauses as follows.

1. The period of contract.

2. The estimate quantities as accurately as possible.
PERIODIC PURCHASING

 This is purchasing by weekly or

fortnight, quotation sheets
requirement for a given period are
estimated and ordered.
 It is suitable for non-perishable
goods e.g. sugar, flour, salt, cereals
soaps etc.
 The quantity ordered will be
determined by among other
considerations storage space
available.
PURCHASING BY DAILY QUOTATION SHEET

 Orders are placed as required on a

day to day basis. This method is
suitable for perishable goods to
ensure freshness.
PURCHASING BY CASH AND CARRYING

 Within the opening of many supermarkets

and uchumi offering goods at very
reasonable prices some establishment opt
to pay by cash for most of their goods
from the supermarket most wholesalers
also sale directly to the establishment at
the wholesale price.
 This way the establishment takes the
advantage of:
1. Competitive prices being offered.
2. Free to select the best products.
THE PURCHASING OF FOOD & BEVERAGES

 It is similar in many ways to the

purchasing of food that is buying
the best possible product of the
establishment.
 Standards and selling money by
buying the less expensive brands
for ingredients whenever possible.
THANK YOU