Administrative Concerns

in case management
Projects Proposal preparation

• Need to prepare project proposal necessary for grant

acquisition

• For funds availability

 Budgeting

• Each key case management team member (e.g

teacher, houseparent, social worker, etc.) prepares
budget needed under CHT

• Attached to project proposal

• Each staff has a copy of the approved budget and

monitors status of budget per line item
Fund(s) requisition

• Funds available are requested at any given needed for

a particular activity e.g. food, teaching, education,

• Food-weekly
• Education- weekly
• Healing (home visit etc., ) depending on the activity
Procurement of needed supplies & equipment

• Purchase of necessary supplies and material

needed in particular activity

• Caring- hygiene supplies

• Teaching- educational supplies
• Healing- transpo and meals for referral of
children for psychiatric services
Liquidation of funds requested

• After utilization of the fund

• Fund requested are liquidated together with the
receipts (acceptable/ OR if necessary)
Case management team meetings

• Meetings of case management team members to

discuss cases of children and other concerns arising
in the management of each case
Preparation of quarterly / annual reports
• There are 3 level of report preparation:
1st Level -case management team members: they prepare
for each file of the case

2nd level recording- quarterly; semi-annual reports to report

the status of the project
• including results of case management

3rd level report- the “totality” report e.g. annual report;

project cycle report; project termination report
 Supervision of the staff & activities

• Weekly supervisory meeting

• General staff meeting conducted monthly
• Quarterly staff evaluation done by children
 Advocacy for resource mobilization

• Social marketing of the foundation and resource

generation/ mobilization activities

• i.e. fundraising, lugaw supper, etc.,

 Statistical reports
• Accounting of cases on a yearly basis
• Show the actual statistical report: Recovery
2009 statistics 1995 to 2009