COMMUNITY-BASED

MONITORING SYSTEM
(CBMS) 2020

STATUS REPORT (As of Feb 18, 2020)

LILIAN B. DELA CRUZ, MAELS

Head, Economic Research and Statistics Division
City Planning and Development Office
Focal Person, San Pablo CBMS 2020
 COMMUNITY-BASED MONITORING SYSTEM
(CBMS) 2020

STATUS REPORT
(After 33 days of Field Enumeration – Jan 6 to Feb 15)

I. Background of the CBMS Project

II. The Steering Committee
III. The TWG
IV. Budget
V. Status of CBMS Activities
VI. Schedules after the Field Enumeration
VII. Issues and Concerns
 COMMUNITY-BASED MONITORING SYSTEM
I. Background of San Pablo City’s (CBMS) 2020

CBMS 2020 Project

A. Legal Bases:
• RA 11315 (Community Based Monitoring Act) – making
CBMS mandatory to all LGUs nationwide
• Philippine Statistics Authority (PSA) on June 10, 2019
granted clearance for the conduct of the CBMS by the DILG
• Executive Order No. 201913 – issued by Hon. Mayor
Amben Amante that created the Steering Committee and
the TWG for the Implementation of the Community-Based
Monitoring System (CBMS) in the City of San Pablo 
• MOA between/among the City Government of San Pablo,
the DILG, and the CBMS Network – already signed
 COMMUNITY-BASED MONITORING SYSTEM
I. Background of San Pablo City’s (CBMS) 2020

CBMS 2020 Project

B. Rationale of the CBMS

The CBMS is used in the preparation of local
development plans including budgeting at the local
level. Moreover, it aims to serve as Sustainable
Development Goals (SDGs) localization
instrument.
 COMMUNITY-BASED MONITORING SYSTEM
I. Background of San Pablo City’s (CBMS) 2020

CBMS 2020 Project

C. Major data items being collected:

 data on health and nutrition, housing, water and
sanitation, education, income and livelihood, peace
and order
 data on disaster risk reduction and management and
climate change preparedness and awareness
 effects of national and local programs
 demography and other information such as migration,
OFWs, community and political participation, training
attendance, solo parenthood, etc.
 COMMUNITY-BASED MONITORING SYSTEM
I. Background of San Pablo City’s (CBMS) 2020

CBMS 2020 Project

D. General features of the CBMS: 

1. The CBMS will collect data from households under
the jurisdiction of the LGUs in all regions
2. The LGUs will shoulder direct cost. All training
modules, customized processing and poverty
mapping system and mentoring to LGUs will be
provided by the CBMS Network at no cost.
3. The DILG central and regional offices and other
accredited trainers will provide technical assistance
to the LGUs
 COMMUNITY-BASED MONITORING SYSTEM
I. Background of San Pablo City’s (CBMS) 2020

CBMS 2020 Project

D. General features of the CBMS: 

4. The CBMS was reviewed and cleared for conduct under the
Statistical Survey Review and Clearance (SSRCS), a mechanism
being implemented by the PSA by virtue of Rule 28 of the IRR of RA
10625 (Philippine Statistical Act of 2013) to:
 ensure sound design for data collection
 minimize the burden placed upon respondents
 effect economy in statistical data collection
 eliminate unnecessary duplication of statistical data collection
efforts; and
 achieve better coordination of government statistical activities.
II. The Steering Committee
COMMUNITY-BASED MONITORING SYSTEM
(CBMS) 2020

(created by Executive Order 201913)

SAN PABLO CITY CBMS STEERING COMMITTEE

Name Office/Item
Position
Rafael S. Amante, EnP City Planning and Development Coordinator
Project Coordinator
Lilian B. dela Cruz Head of Economic Research and Statistics
Focal Person Division, CPDO
Hon. Angelita Yang Chair, SP Committee on Land Use

Hon. Ariston Amante President, Liga ng mga Barangay

Dr. Job Brion City Health Officer

Mrs. Grace Adap City Social Welfare and Development Officer

Mr. Filmin SegundoTorres City Population Officer

Members Mrs. Vanessa T. Reyes Local Disaster Risk Reduction Management

Officer IV
Mrs. Rowena Caya City Local Government Operations Officer
Mrs. Corazon T. Amante President, Federation of Barangay Nutrition
Scholars

Dr. Ludy N. Pasagui CSO: Family Multi-Purpose Cooperative

Flordeliza L. Sarmiento CSO: Center for Agriculture and Rural

Development (CARD), Inc.
 COMMUNITY-BASED MONITORING SYSTEM
Section 3. Duties, Functions (CBMS) 2020

and Responsibilities
(Executive Order 201913)

1. Spearhead the logical arrangements for the conduct of the

corresponding CBMS-related meetings and training
workshops in the City 
2. Organize members of a Project Management Team – the
local chief executive and department heads – that will oversee
the process of the implementation of the CBMS and shall
follow the timeline set forth to ensure the reliability and validity
of the data 
3. Organize the Technical Working Group led by the City
Planning and Development Office  
4. Monitor the implementation and development of the project
funded by the City Government from the approved amount of
TWELVE MILLION PESOS through the CPDO
 COMMUNITY-BASED MONITORING SYSTEM

III. The Technical (CBMS) 2020

Working Group (TWG)

1. will be trained for the various components of
CBMS work
2. will be tapped as lead trainers/resource persons
for the City’s succeeding CBMS workshops for
enumerators and data processors
3. shall act as lead CBMS monitors in the process
of implementation of CBMS
4. shall maintain and update the CBMS data
regularly at the City level
 COMMUNITY-BASED MONITORING SYSTEM

III. The Technical (CBMS) 2020

Working Group (TWG)

Focal Person – Lilian B. dela Cruz

Alternate Focal Person – Meselina A. Mendoza
Team Monitors – 10 staff of CPDO
Team of IT professionals – 3 staff (headed by
Rachel Celine P. Asaula)
Field Editors – 22 (now only 21, 1 has resigned)
Enumerators – 93
 COMMUNITY-BASED MONITORING SYSTEM

IV. Budget (CBMS) 2020

V. Status of CBMS Activities
COMMUNITY-BASED MONITORING SYSTEM
(CBMS) 2020

(as of February 17, 2020)

 Dec. 3, 2018 – Sangguniang Panlunsod issued Resolution No. 2018-1039 authorizing
the LCE to enter into MOA for CBMS implementation
 Sept. 6, 2019 – Orientation Meeting on CBMS – attended by City Government
department heads and CPDO staff
 Oct. 16, 2019 – Mayor Amben Amante issued Executive Order No. 201913 creating
the CBMS Steering Committee and TWG
 Sept–Nov 2019 – Planning and preparation of Budget and Timetable
 Nov–Dec 2019 – Procurement of equipment and materials
 Nov 2019–Feb 2020 – MOA signing (Mayor Amben was first to sign)
 Module 1 Training of Enumerators, Field Editors and Team Monitors – Dec 14-18,
2019 (Batch 1) and Jan 6-10, 2020 (Batch 2)
 Actual Data Collection – started in January 6, 2020 (on-going)
 NO. OF
NO. OF HOUSEHOLDS
HOUSEHOLDS No. of Households with Data Already Sent
Barangay  
(City Population Office
 
(PSA Census
to CBMS Network Portal
2019 Survey)
2019 Projection) As of Feb 15, 2020

No. of HHs POP PSA

1 San Mateo 720 776 670 93.06 86.34

2 San Marcos 612 746 534 87.25 71.58
3 Sta. Maria Magdalena 635 647 560 88.19 86.55
4 San Juan 893 920 704 78.84 76.52
5 Sta. Felomina 748 915 773 103.34 84.48
6 San Crispin 1117 1012 991 88.72 97.92
7 Del Remedio 4325 3675 3083 71.28 83.89
8 San Roque 767 822 558 72.75 67.88
9 San Rafael 926 924 737 79.59 79.76
10 San Nicolas 1179 1194 1209 102.54 101.26
11 Atisan 319 328 220 68.97 67.07
12 Santiago II 771 809 656 85.08 81.09
13 Bautista 642 652 666 103.74 102.15
14 Santiago I 600 551 393 65.50 71.32
15 San Isidro 485 940 740 152.58 78.72
16 San Bartolome 857 843 425 49.59 50.42
17 San Miguel 812 793 510 62.81 64.31
18 Sta Maria 842 878 593 70.43 67.54
19 Soledad 726 661 344 47.38 52.04
20 Santisimo Rosario 1180 1207 512 43.39 42.42
21 San Francisco 4192 3951 358 8.54 9.06
Total *15294
 
VI. Schedules After the COMMUNITY-BASED MONITORING SYSTEM
(CBMS) 2020

Enumeration

 Module II Training – Processing Data, Poverty Mapping,

Building of CBMS Database – May 2020 (3-5 days)
 Processing and Consolidation of CBMS Data,
Generation of Poverty Maps – May 2020 (1 month)
 Validation Workshop and Presentation of Processed
Data per Barangay – June-July 2020 (45 days)
 Documentation of Findings, Recommendations and
Agreements in the Validation Workshop – July-August
2020 (30 days)
VI. Schedules After the COMMUNITY-BASED MONITORING SYSTEM
(CBMS) 2020

Enumeration
 Building-Up of CBMS Data and Updating of CBMS Database to
Incorporate Validated Data – August-Sept 2020 (30 days)
 Module III Training – CBMS-based Budgeting and Planning –
Oct 2020 (5 days)
 Preparation of Socio-economic Profile – Sept-Nov 2020 (3
months)
 Module IV Training – Integrating CBMS into CDP – Nov 2020 (5
days)
 Dissemination of CBMS Results – Nov - Dec 2020 (1 month)
 Use of CBMS Data – Nov 2020 - onward
 COMMUNITY-BASED MONITORING SYSTEM

VI. Issues and Concerns

(CBMS) 2020

 Household surveys conducted by different

offices/agencies – may cause “survey fatigue” among
respondents
 No service vehicle for CPDO that can be used for
courtesy calls to barangay officials, coordination with the
barangay, deployment of enumeration teams,
monitoring, spot-checking, etc.
 Need for support of barangay officials during the
conduct of household surveys
 Slow Internet in the CPDO office that hampers quick
sending of data to CBMS portal
THANK YOU!