Good afternoon

everyone!
I like you to guess who I am ?

 Suppose I am a ten letter word of four syllables. The first syllable means “I”.
The second one refers to you in “Filipino”. The third means you go as fast
you could and the last syllable, sounds like the arc shape in the roof of a
building. Who I am?
MEMORANDUM
Channel of understanding the actions, feelings of
others and many more

communication
 You can see an orange shape in front of me
which is followed by the 19th alphabet of
English, my last three letters sounds like
pointing to a place near to whom you are
talking with. Who I am ?

Order
 Writing School
Memorandum and Office
Order
Elma M. Bed-ing
June 17-18.2021
What is memorandum ?

 Written internal communication as means for

exchanging information relating to day-to-day
functions within the organization

 Memos are used to communicate with other

employees, regardless of where they are located in
the same organization ( Stewart and Clark)
Purpose:

1. To share information ( Change of Office Location)

2. To make a request (To contribute to a charitable
cause)
3. To communicate an Organizational directives
/ Change in Policy or Procedure
4. To communicate a decision ( Change in weekly
timings or uniform
3 ways to address the types of memos

1. Downward

2. Upward

3. Horizontal
Parts of a memo

1. Heading Segment
TO: (readers' names and job titles)
FROM: (your name and job title)
DATE: (complete and current date)
SUBJECT: (what the memo is about,
highlighted in some way)
Parts of a memo
2. Opening Segment
The opening should contain a short version of why this
memo is necessary, so the recipient knows exactly what is
happening.

3. Context
If there are any specific reasons or circumstances for
the memo, they can be listed in this section.
Parts of a memo
4. Action Segment
The segment should be used to instruct the recipient on
any steps to be taken or tasks to be performed related to
the context or subject of the memo. One should be clear
and specific about this task to avoid any confusion later
on.
Parts of a memo
5. Summary Segment
While the memo should be short, some can turn out to
be rather long based on the subject in question. In such
cases, a memo should also carry a summary to help the
recipient understand what is required and why.

6. Discussion:
If necessary, one can attach this segment to convey the
various ideas that lead to the reason for this memo and
the possible policy behind it.
Parts of a memo
7. Closing Segment
This segment should end the memo politely and in a
positive note to help initiate whatever action may be
required. It is also important that any needed attachment
supporting the content in the memo be displayed as well.
X. Necessary Attachments
Writing Tips

1. Check for stylistic requirement with your job.

2. Make sure that the body of the text is clear, concise
and grammatically correct
3. Keep things simple. Avoid long sentences and wordy phrasing
4. Do not use salutation. You should simply go right into
the subject of the memo
5. Use bulleted list and headings to convey your
message
Writing Tips

6. Conclude the memo with any closing statement that may

inspire the recipient to take action

7. Mention any and all attachments at the end of the memo by

using the single word “Attachment”

8. Once you’ve completed a draft, share it with

your colleague. An extra pair of eyes always helps to
catch errors and improve readability.
Sample

TO: All Employees

FROM: Manuel Tica-a, Brigada Eskwela Coordinator

Heading Segment

DATE: June 10, 2021

SUBJECT: School Remodelling and Beautification

Opening Segment
The purpose of this memo is to update all employees on the schedules
school building cleaning and beautification and ensure cooperation.
Sample
Context
Opening of classes is fast approaching . Our classrooms and school must be
prepared to ensure the safety of the students.
Action Segment
A crew will repair the roofs on Tuesday. The cleaning if possible will
be performed outside operating hours, but some may coincide with work.
Please keep your phone and headsets and earpieces rather that the
speaker to avoid excess noise on calls.
Cleaning of the ground will be on Wednesday so everybody must bring
their tools.
Remodeling of the building will still continue so work at your own safety.
As a thank you for your patience for the process, Friday will be an
offsite team building day. Free drinks and snacks will be available at
Anidoan Café.
Sample
Summarizing Segment

We the Brigada Eskwela Team, are grateful for your

cooperation. Your patience with this process will be
rewarded with a beautiful more friendly school.
Discussion Segment
We request that all employees read this memo. Please
direct ay questions to manueltica-a.com.
Closing Segment

Again we thank you for your patience.

 Republic of the Philippines
Cordillera Administrative Region
Division of Mountain Province
GUINZADAN NATIONAL HIGH SCHOOL
Guinzadan Central, Bauko, Mountain Province

MEMORANDUM

TO: All Employees and Students

FROM: Nemia N.Lite

Principal II

SUBJECT: Imposing curfew hour for the students

DATE: June 10, 2021

__________________________________________________________________________________
1. This is to inform that the school will impose the Curfew Hour as stated in the Barangay OrdinaNce no. 01-2017
this school year.
2. This is known as CURFEW FOR MINORS ORDINANCE which states that “A Barangay Ordinance
Requiring all parents to assure that their children are at home before eight o’clock in the
evening.
3. All Parents/ guardians of the children caught
outside their homes beyond eight o’clock in the

evening to four o’clock in the morning shall be

fined as follows:
a. First Offense - 100
b. Second Offense - 150
c. Third Offense - 300
4. Parents are expected to work with the
barangay officials for the safety of our children.
5. Immediate and full compliance this memo
Sample
Republic of the Philippines
Department of Education
Cordillera Administrative Region
Division of Mountain Province
Guinzadan National High School
Guinzadan Central, Bauko, Mountain Province

Memorandum
FROM: NEMIA N. LITE
School Head
 
TO: ALL FACULTY AND STAFF
 
SUBJECT: Participation to 2nd quarter NSED

DATE: June 01, 2021

 
In compliance to the National Disaster Risk Reduction and Management Office order, you are all hereby enjoined to participate in the conduct of
the 2nd Quarter National Simulation of Earthquake Drill on June 10, 2020 at exactly 9:00 in the morning. Our evacuation area will be on the school oval.
For your compliance.
 
 
Office order

 An order issued by the employer or the authority or senior employees.

 This contain instructions about work-related information indicated by

the organization

 Can be issued on any information like a shift in working hours or

promotions or details of employees designation of the employee or
suspending a particular employees and granting privilege, disciplinary
proceedings
Office order

 It means acceptance or compliance

 It carries a stamp of authority with it and it has to be
accepted It’s a tool for downward communication
Features of office order

1.An order in which instruction are complied by the

person receiving the order
2. It imposes a stamp of authority and people working
at the lower level are bound to accept it.
3. It is used to communicate matters related to
Essentials of an Office Order

1. The order should be very accurate

2. It should be written in very simple words

3. The order should be written in an unverified language

4. It should be clearly specified who they are for

5. It should be right and down to the point

Essentials of an Office Order
6. It should attract the attention of the respected
person who has to comply with the order of the office

7. It should have specific instructions for compliance

8. It should be authenticated
Sample
Republic of the Philippines
Departmentof Education
Cordillera Administrative
Region
Division of Mountain Province
Guinzadan National High School
Guinzadan Central, Bauko, Mountain Province

Office Order
 
FROM: NEMIA N. LITE
School Head

TO: ARISTOTLE CALICAL, Master Teacher I

 
SUBJECT: Signatory of Travels

DATE: June 01, 2021

 
 
With the bulk of works and signing of different school forms, you are hereby directed to sign all official travels of both faculty and staff of
our school effective this day (June 01, 2021) until June 01, 2022.
This is for your reference.

Conform:
 
ARISTOTLE CALICAL