You are on page 1of 23

Order-to-Cash (Third-Party Order Processing – Material)

Scenario Overview
Click process
chevrons for details
Processing Processing
Supplier Payables and
Invoices Payments

Processing
Processing Processing Processing Third-Party
Creating Creating
Purchase Requests for Purchase Delivery
Sales Quotes Sales Orders
Requests Quotation Orders Notifications

Processing
Creating
Receivables
Customer
and
Invoices
Payments

Scenario Scenario Description Open Legend

Explorer The Order-to-Cash (Third-Party Order Processing - Material) scenario enables your company to create sales orders that are used to
ship products with or without a product specification to your customer directly from a supplier rather than from your own company. A third-
party purchase request is created automatically when you release a sales order for a product to which purchasing contracts and/or list
Scenario/Processes prices have been assigned in the system. The third-party purchase order can be created automatically or manually. You can enter the
supplier's confirmation data in the system when they send the delivery notification. Based on this third-party delivery, supplier invoicing and
customer invoicing is triggered. You can use the Order-to-Cash (Third-Party Order Processing – Material) scenario if you always ship
Business Value directly from a supplier or if you only ship directly from a supplier in exceptional cases.

Scenario Flow

Further Information
The following business roles are involved in this scenario:

Accounts Accounts
Sales Operational Payable Receivables
©© 2013 SAP AG. All rights reserved. Representative Buyer Strategic Buyer Accountant Accountant
Order-to-Cash (Third-Party Order Processing – Material)
Scenario Overview
Click process
chevrons for details
Processing Processing
Supplier Payables and
Invoices Payments

Processing
Processing Processing Processing Third-Party
Creating Creating
Purchase Requests for Purchase Delivery
Sales Quotes Sales Orders
Requests Quotation Orders Notifications

Processing
Creating
Receivables
Customer
and
Invoices
Payments

Scenario Scenario Description Legend Open


CloseLegend
Legend
Explorer The Order-to-Cash (Third-Party Order Processing - Material) scenario enables your company to create sales orders that are used to
ship products with or without a product specification to your customer directly from a supplier rather thanProcess
from your own
mainly company.
driven by the A third-
user
party purchase request is created automatically when you release a sales order for a product to which purchasing contracts and/or list
Scenario/Processes prices have been assigned in the system. The third-party purchase order can be created automatically orProcess
manually. You
mainly can by
driven enter the
the system
supplier's confirmation data in the system when they send the delivery notification. Based on this third-party delivery, supplier invoicing and
customer invoicing is triggered. You can use the Order-to-Cash (Third-Party Order Processing – Material) Manual process
scenario notalways
if you supported by the
ship
directly from a supplier or if you only ship directly from a supplier in exceptional cases. system
Business Value
Process that communicates with third-
Scenario Flow party software (mouse-over for details)

Process with relevance to Financials


Further Information
The following business roles are involved in this scenario: Related scenario

Info button with more information


Accounts Accounts
Sales Operational Payable Receivables
©© 2013 SAP AG. All rights reserved. Representative Buyer Strategic Buyer Accountant Accountant
Order-to-Cash (Third-Party Order Processing – Material)
Process Details: Creating Sales Quotes

Processing Processing
Supplier Payables and
Invoices Payments

Creating Sales Quotes X


Processing
Processing Processing Processing Third-Party Click process
Create a Approve a Creating
Purchase Requests for Purchase Delivery chevrons for details
sales quote sales quote Sales Orders
Requests Quotation Orders Notifications
i i

Processing
Creating
Receivables
Customer
and
Invoices
Payments

Scenario Process Description Further Information


Explorer The Creating Sales Quotes business process enables you to create a sales quote with
fixed terms and price conditions when a customer requests an offer for products or services. Performed by
You can also create the sales quote on the basis of an opportunity or a lead. You enter the Sales Representative

Scenario/Processes necessary details in the sales quote such as the account and the products or services. If
product availability should be checked, you also need to enter the requested date. You can
also enter further customer information as additional text. The cost of sales can be In the Work Center(s)
Business Value determined using product valuation, enabling you to evaluate the profitability of the sales New Business
quote. Price and discount adjustments can be made in the sales quote. After the sales quote
has been created, it is submitted based on the output settings.
Scenario Flow

Further Information

©© 2013 SAP AG. All rights reserved.


Order-to-Cash (Third-Party Order Processing – Material)
Process Details: Creating Sales Orders
Click process
chevrons for details

Processing Processing
Supplier Payables and
Invoices Payments

Creating Sales Orders X

Processing
Processing
Creating Processing Processing Processing Third-Party
Create a
Outbound Approve a
… Customer
sales order
Delivery sales order
Invoices
Purchase
Requests
Requests for
Quotation
Purchase
Orders
Delivery
Notifications

i i

Processing
Creating
Receivables
Customer
and
Invoices
Payments

Scenario Process Description Further Information


Explorer The Creating Sales Orders business process enables you to create a sales order with fixed
terms and price conditions when a customer orders products or services. The order can be Performed by
created on the basis of a quote, copying all conditions from the quote to the order or you Sales Representative

Scenario/Processes enter the necessary details in the order such as the account, the products or services, the
requested date , and customer information as additional text. The product availability is
checked, and the system informs you of availability. The system can determine the cost of In the Work Center(s)
Business Value sales using product valuation, enabling you to evaluate the profitability of the order. After Sales Orders
creating the order, you release it to logistics. An order confirmation form can be sent to the
customer, depending on the output settings.
Scenario Flow The sales order can also be generated automatically through business-to-business
communication.
Further Information

©© 2013 SAP AG. All rights reserved.


Order-to-Cash (Third-Party Order Processing – Material)
Process Details: Processing Purchase Requests

Processing Purchase Requests – X Processing


Supplier
Processing
Payables and
Bundle and Order
Invoices Payments

Bundle and
Assign a
create a
source of
purchase
supply
order Processing
Creating Creating i i Processing Processing Third-Party Click process
Requests for Purchase Delivery chevrons for details
Sales Quotes Sales Orders Quotation Orders Notifications

Initiate RFQ
processing

i Processing
Creating
Receivables
Customer
Click here to display process variants and
Invoices
Payments

Scenario Process Description Further Information


Explorer The Processing Purchase Requests - Bundle and Order business process enables you to
transfer purchase requests into purchase orders. You can assign missing sources of supply Performed by
and then bundle multiple assigned purchase requests into purchase orders. Operational Buyer

Scenario/Processes

In the Work Center(s)


Business Value Purchase Requests and Orders

Scenario Flow

Further Information

©© 2013 SAP AG. All rights reserved.


Order-to-Cash (Third-Party Order Processing – Material)
Process Details: Processing Purchase Requests

Processing Purchase Requests – X Processing


Supplier
Processing
Payables and
Bundle and Order
Invoices Payments

Bundle and
Assign a
create a
source of
purchase
supply
order Processing
Creating Creating i i Processing Processing Third-Party Click process
Requests for Purchase Delivery chevrons for details
Sales Quotes Sales Orders Quotation Orders Notifications

Initiate RFQ
processing

i Processing
Creating
Receivables
Customer
Click here to hide process variants and
Invoices
Payments

i Processing Purchase Requests - Order

Scenario Process Description Further Information


Explorer The Processing Purchase Requests - Bundle and Order business process enables you to
transfer purchase requests into purchase orders. You can assign missing sources of supply Performed by
and then bundle multiple assigned purchase requests into purchase orders. Operational Buyer

Scenario/Processes

In the Work Center(s)


Business Value Purchase Requests and Orders

Scenario Flow

Further Information

©© 2013 SAP AG. All rights reserved.


Order-to-Cash (Third-Party Order Processing – Material)
Process Details: Processing Request for Quotation

Processing
Supplier
Invoices

Processing Requests for Quotation


X …
Compare Processing
Processing Group Processing Third-Party Click process
Creating Creating Create a quotes and
Purchase sourcing Purchase Delivery chevrons for details
Sales Quotes Sales Orders request for Enter quotes create
Requests request Orders Notifications
quotation follow-up
items
documents
i i i i

Creating
Customer
Invoices

Scenario Process Description Further Information


Explorer The Processing Requests for Quotation business process enables your purchasing Performed by
department to bundle your company's purchasing requirements and to find appropriate Strategic Buyer
sources of supply for the materials and services required. This includes finding sources of
Scenario/Processes supply for purchase requests, for example, and for the negotiation of new or expiring
purchasing contracts.
You can invite new or existing suppliers to participate in requests for quotation and compare In the Work Center(s)
Business Value the quotes received easily in the system to determine most suitable supplier for your Sourcing and Contracting
requirements.
Once you have determined the winning quote, the bidders are notified about the outcome of
Scenario Flow the request for quotation process, and follow-up documents, such as purchase orders or
contracts, can be created.
Further Information

©© 2013 SAP AG. All rights reserved.


Order-to-Cash (Third-Party Order Processing – Material)
Process Details: Processing Purchase Orders

Processing Processing
Supplier Payables and
Invoices Payments

Processing Purchase Orders X

Acknow- Processing
Processing Processing Send a third- Third-Party Click process
Creating Creating ledge a third-
Purchase Requests for party Delivery chevrons for details
Sales Quotes Sales Orders party
Requests Quotation purchase Notifications
purchase
order
order
i i

Processing
Creating
Receivables
Customer
and
Invoices
Payments

Scenario Process Description Further Information


Explorer The Processing Purchase Orders business process enables you to create a third-party
purchase order automatically or manually. In this process, you can authorize a supplier to Performed by
ship products directly to your customer. The third-party purchase order is based on a Operational Buyer

Scenario/Processes released sales order for a product for which a purchasing contract and/or list price has
usually been created. If all the relevant data is maintained, the purchase order is sent to the
supplier unless an approval procedure exists that is based on the purchase order value. In the Work Center(s)
Business Value Optionally, a purchase order acknowledgment can be used if the supplier provides Purchase Requests and Orders
confirmation details.

Scenario Flow

Further Information

©© 2013 SAP AG. All rights reserved.


Order-to-Cash (Third-Party Order Processing – Material)
Process Details: Processing Third-Party Delivery Notifications

Processing Processing
Supplier Payables and
Invoices Payments

Processing Third-Party DeliveryX


Notifications

Processing Processing Processing Click process


Creating Creating Create a third-party
Purchase Requests for Purchase chevrons for details
Sales Quotes Sales Orders delivery notification
Requests Quotation Orders
i

Processing
Creating
Receivables
Customer
and
Invoices
Payments

Scenario Process Description Further Information


Explorer The Processing Third-Party Delivery Notifications business process enables you to
record third-party delivery notifications in the system once the supplier has shipped the Performed by
Sales Representative
product and informed you about the shipment. You can create a third-party delivery
Scenario/Processes notification manually or via B2B communication which automatically creates a third-party
inbound delivery and a third-party outbound delivery. This triggers customer invoicing to send
out an invoice to the customer. At the same time, supplier invoicing is informed that an In the Work Center(s)
Business Value invoice for the third-party purchase order is expected from the supplier. Third-Party Order Fulfillment

Scenario Flow

Further Information

©© 2013 SAP AG. All rights reserved.


Order-to-Cash (Third-Party Order Processing – Material)
Process Details: Processing Third-Party Delivery Notifications

Processing Processing
Supplier Payables and
Invoices Payments

Processing Third-Party DeliveryX


Notifications

Processing Processing Processing Click process


Creating Creating Create a third-party
Purchase Requests for Purchase chevrons for details
Sales Quotes Sales Orders delivery notification
Requests Quotation Orders
i

Once the supplier has shipped the product to the customer and sent a copy of
X
the delivery note, the buyer or the sales representative records it by creating Processing
Creating
the third-party delivery notification. Receivables
Customer
When the delivery notification is released, the system creates a third-party and
inbound delivery which triggers supplier invoicing and a third-party outbound Invoices
Payments
delivery which triggers customer invoicing.

Scenario Process Description Further Information


Explorer The Processing Third-Party Delivery Notifications business process enables you to
record third-party delivery notifications in the system once the supplier has shipped the Performed by
Sales Representative
product and informed you about the shipment. You can create a third-party delivery
Scenario/Processes notification manually or via B2B communication which automatically creates a third-party
inbound delivery and a third-party outbound delivery. This triggers customer invoicing to send
out an invoice to the customer. At the same time, supplier invoicing is informed that an In the Work Center(s)
Business Value invoice for the third-party purchase order is expected from the supplier. Third-Party Order Fulfillment

Scenario Flow

Further Information

©© 2013 SAP AG. All rights reserved.


Order-to-Cash (Third-Party Order Processing – Material)
Process Details: Processing Supplier Invoices
Processing Supplier Invoices X

Resolve a Processing
Create a Approve a Payables and
supplier
supplier supplier Payments
invoice
invoice invoice
exception
i i i

Processing Click here to display process variants


Processing Processing Processing Third-Party
Creating
Purchase Requests for Purchase Delivery
Sales Orders
Requests Quotation Orders Notifications

Processing
Creating
Receivables
Customer
and
Invoices
Payments

Scenario Process Description Further Information


Explorer The Processing Supplier Invoices business process enables you as an accountant to
enter, verify, and post invoices, credit memos, and down payment requests that you received Performed by
from your supplier by fax or by mail. Alternatively, your supplier, which can also be an Accounts Payable Accountant

Scenario/Processes affiliated company, can send you these documents electronically as XML messages. An
automated invoice-verification process compares all supplier invoices with their
corresponding purchase documents, if available. In the Work Center(s)
Business Value Supplier Invoicing
You can also charge supplier invoice items to partner companies, and you can distribute
additional costs, such as freight, among all other supplier invoice items.
Scenario Flow
When the supplier invoice is complete and correct, you post it. The supplier invoice is then
Further Information used to pay your suppliers. If relevant, the system also creates new fixed assets
automatically.

©© 2013 SAP AG. All rights reserved.


Order-to-Cash (Third-Party Order Processing – Material)
Process Details: Processing Supplier Invoices
Processing Supplier Invoices X

Resolve a Processing
Create a Approve a Payables and
supplier
supplier supplier Payments
invoice
invoice invoice
exception
i i i

Processing Click here to hide process variants


Processing Processing Processing Third-Party
Creating
Purchase Requests for Purchase Delivery
Sales Orders
Requests Quotation Orders Notifications i Processing Supplier Invoices Using ERS

Processing
Creating
Receivables
Customer
and
Invoices
Payments

Scenario Process Description Further Information


Explorer The Processing Supplier Invoices business process enables you as an accountant to
enter, verify, and post invoices, credit memos, and down payment requests that you received Performed by
from your supplier by fax or by mail. Alternatively, your supplier, which can also be an Accounts Payable Accountant

Scenario/Processes affiliated company, can send you these documents electronically as XML messages. An
automated invoice-verification process compares all supplier invoices with their
corresponding purchase documents, if available. In the Work Center(s)
Business Value Supplier Invoicing
You can also charge supplier invoice items to partner companies, and you can distribute
additional costs, such as freight, among all other supplier invoice items.
Scenario Flow
When the supplier invoice is complete and correct, you post it. The supplier invoice is then
Further Information used to pay your suppliers. If relevant, the system also creates new fixed assets
automatically.

©© 2013 SAP AG. All rights reserved.


Order-to-Cash (Third-Party Order Processing – Material)
Process Details: Processing Payables and Payments
Processing Externally-Initiated Payments of Credit X
Memos by Incoming Bank Transfer

Resolve a
Processing Create a Approve a
supplier
Supplier supplier supplier
invoice
Invoices invoice invoice
exception
i i i

Processing Click here to display process variants


Processing Processing Processing Third-Party
Creating
Purchase Requests for Purchase Delivery
Sales Orders
Requests Quotation Orders Notifications
… Click process
chevrons for details

Processing
Creating
Receivables
Customer
and
Invoices
Payments

Scenario Process Description Further Information


Explorer The Processing Payables and Payments business process enables the processing of
outgoing payments initiated either internally by your company or externally by your suppliers. Performed by
Accounts Payable Accountant
Payments can be made manually or automatically via a payment run in which the system
Scenario/Processes proposes the open items for payment. You then release the payments and the system posts
them to accounting. You create the payment medium, either manually or as part of an In the Work Center(s)
automatic run. The standard work center provides checks, outgoing bank transfers, credit Payables
Business Value
memos, as well as other country-specific payment methods. Once the payments have been Payment Management
debited from the bank account, the bank statement is entered in the system, in which it is Liquidity Management
Scenario Flow uploaded electronically or entered manually, before being confirmed. If payments are
initiated externally, the bank statement provides the notification that a payment has been
Further Information made. The payments are matched in the system to the open invoices before being cleared.

©© 2013 SAP AG. All rights reserved.


Order-to-Cash (Third-Party Order Processing – Material)
Process Details: Processing Payables and Payments
Processing Externally-Initiated Payments of Credit X
Memos by Incoming Bank Transfer

Resolve a
Processing Create a Approve a
supplier
Supplier supplier supplier
invoice
Invoices invoice invoice
exception
i i i

Processing
X
The system receives information about the processed payments in a bank statement,
Processing Processing Processing Third-Party
lockbox, or bank advice, and allocates them to the appropriate process or matches them
Creating
Purchase Requests for Purchase Delivery
against the payments created in the system.
Sales Orders
Requests Quotation Orders Notifications
If allocation is not possible, the accountant has to process it manually in a system-

… generated task.

Click process
chevrons for details

Processing
Creating
Receivables
Customer
and
Invoices
Payments

Scenario Process Description Further Information


Explorer The Processing Payables and Payments business process enables the processing of
outgoing payments initiated either internally by your company or externally by your suppliers. Performed by
Accounts Payable Accountant
Payments can be made manually or automatically via a payment run in which the system
Scenario/Processes proposes the open items for payment. You then release the payments and the system posts
them to accounting. You create the payment medium, either manually or as part of an In the Work Center(s)
Payables
automatic run. The standard work center provides checks, outgoing bank transfers, credit
Business Value Payment Management
memos, as well as other country-specific payment methods. Once the payments have been Liquidity Management
debited from the bank account, the bank statement is entered in the system, in which it is
Scenario Flow uploaded electronically or entered manually, before being confirmed. If payments are
initiated externally, the bank statement provides the notification that a payment has been
Further Information made. The payments are matched in the system to the open invoices before being cleared.

©© 2013 SAP AG. All rights reserved.


Order-to-Cash (Third-Party Order Processing – Material)
Process Details: Processing Payables and Payments
Processing Externally-Initiated Payments of Credit X
Memos by Incoming Bank Transfer

Resolve a
Processing Create a Approve a
supplier
Supplier supplier supplier
invoice
Invoices invoice invoice
exception
i i i

Processing
Click here to hide process variants
Processing Processing Processing Third-Party
Creating
Purchase Requests for Purchase Delivery
Sales Orders Processing Externally-Initiated Payments of
Requests Quotation Orders Notifications i
… Credit Memos by Incoming Check
i Processing Externally-Initiated Click
Payments
process of
Credit Memos by Incoming Checkchevrons
with Lockbox
for details

Creating Processing Externally-Initiated Payments of


i Processing
Customer External Credit Memos by BoE
Receivables
Invoices and
i Processing Payments Automatically
Payments
i Processing Payments Manually with Bills of
Exchange
i Processing Payments Manually with Open Item
Scenario Process Description Clearing Further Information
Explorer The Processing Payables and Payments business process enables the processing of Processing Payments with Petty Cash
i
outgoing payments initiated either internally by your company or externally by your suppliers.
i Processing Payables and Paymentsby
Performed with
Payments can be made manually or automatically via a payment run in which the system Accounts Maintenance Accounts Payable Accountant
Scenario/Processes proposes the open items for payment. You then release the payments and the system posts
them to accounting. You create the payment medium, either manually or as part of an In the Work Center(s)
Payables
automatic run. The standard work center provides checks, outgoing bank transfers, credit
Business Value Payment Management
memos, as well as other country-specific payment methods. Once the payments have been Liquidity Management
debited from the bank account, the bank statement is entered in the system, in which it is
Scenario Flow uploaded electronically or entered manually, before being confirmed. If payments are
initiated externally, the bank statement provides the notification that a payment has been
Further Information made. The payments are matched in the system to the open invoices before being cleared.

©© 2013 SAP AG. All rights reserved.


Order-to-Cash (Third-Party Order Processing – Material)
Process Details: Creating Customer Invoices
Click process
Processing Processing chevrons for details
Supplier Payables and
Invoices Payments

Processing
Processing Processing Processing Third-Party
Creating Creating
Purchase Requests for Purchase Delivery
Sales Quotes Sales Orders
Requests Quotation Orders Notifications

Creating Customer Invoices X

Processing
Transfer
Release an Receivables
invoice
invoice and
requests
Payments
i i

Click here to display process variants

Scenario Process Description Further Information


Explorer In the Creating Customer Invoices business process, the system creates invoice requests Performed by
automatically after services have been performed or products delivered. You must transfer Accounts Receivables
these requests to an invoice which is sent to the customer and passed to Cash Flow Accountant
Scenario/Processes Management. You can do this manually or with an invoice run. It is possible to combine
several requests into one invoice or split them into several invoices.
In the Work Center(s)
Business Value Customer Invoicing

Scenario Flow

Further Information

©© 2013 SAP AG. All rights reserved.


Order-to-Cash (Third-Party Order Processing – Material)
Process Details: Creating Customer Invoices
Click process
Processing Processing chevrons for details
Supplier Payables and
Invoices Payments

Processing
Processing Processing Processing Third-Party
Creating Creating
Purchase Requests for Purchase Delivery
Sales Quotes Sales Orders
Requests Quotation Orders Notifications

Creating Customer Invoices X

Processing
Transfer
Release an Receivables
invoice
invoice and
requests
Payments
i i

Click here to hide process variants

Scenario Process Description i Further


Creating Customer Invoices Information
Manually
Explorer In the Creating Customer Invoices business process, the system creates invoice requests Performed by
automatically after services have been performed or products delivered. You must transfer Accounts Receivables
these requests to an invoice which is sent to the customer and passed to Cash Flow Accountant
Scenario/Processes Management. You can do this manually or with an invoice run. It is possible to combine
several requests into one invoice or split them into several invoices.
In the Work Center(s)
Business Value Customer Invoicing

Scenario Flow

Further Information

©© 2013 SAP AG. All rights reserved.


Order-to-Cash (Third-Party Order Processing – Material)
Process Details: Processing Receivables and Payments

Processing Processing
Supplier Payables and Click process
Invoices Payments chevrons for details

Processing
Processing Processing Processing Third-Party
Creating
Purchase Requests for Purchase Delivery
Sales Orders
Requests Quotation Orders Notifications
Processing Externally-Initiated Payments by Incoming X
… Bank Transfer

Creating Enter a Process a Allocate a Clear a


Customer remittance bank payment payment
Invoices advice statement
i i i i

Click here to display process variants

Scenario Process Description Further Information


Explorer The Processing Receivables and Payments business process enables the processing of Performed by
incoming payments, initiated either internally by your company or externally by your Accounts Receivables
customers. The process uses country-specific payment methods. Accountant
Scenario/Processes Payments can be made manually, or automatically via a payment run in which the system
proposes open items for payment. You then release the payments and the system posts In the Work Center(s)
them to accounting. You create the payment medium, either manually or as part of an Receivables
Business Value
automatic run, using files for direct debit or credit card payments. It is also possible to upload Payment Management
credit card statements to pre-confirm payments. When the payments are credited to the Liquidity Management
Scenario Flow company's bank account, the bank statement is entered in the system, either uploaded
electronically or entered manually, before being confirmed. If payments are initiated
Further Information externally by the customer, the bank statement provides notification of payment. The
payments are matched in the system to the open invoices before being cleared.

©© 2013 SAP AG. All rights reserved.


Order-to-Cash (Third-Party Order Processing – Material)
Process Details: Processing Receivables and Payments

Processing Processing
Supplier Payables and Click process
Invoices Payments chevrons for details

Processing
Processing Processing Processing Third-Party
Creating
Purchase Requests for Purchase Delivery
Sales Orders
Requests Quotation Orders Notifications
Processing Externally-Initiated Payments by Incoming X
… Bank Transfer

Creating Enter a Process a Allocate a Clear a


Customer remittance bank payment payment
Invoices advice statement
i i i i

Clickabout
The system receives information herethetoprocessed
display process
payments variants
in a bank
X
statement,
lockbox, or bank advice, and allocates them to the appropriate process or matches them
against the payments created in the system.
If allocation is not possible, the accountant has to process it manually in a system-
generated task.

Scenario Process Description Further Information


Explorer The Processing Receivables and Payments business process enables the processing of Performed by
incoming payments, initiated either internally by your company or externally by your Accounts Receivables
customers. The process uses country-specific payment methods. Accountant
Scenario/Processes Payments can be made manually, or automatically via a payment run in which the system
proposes open items for payment. You then release the payments and the system posts In the Work Center(s)
them to accounting. You create the payment medium, either manually or as part of an Receivables
Business Value
automatic run, using files for direct debit or credit card payments. It is also possible to upload Payment Management
credit card statements to pre-confirm payments. When the payments are credited to the Liquidity Management
Scenario Flow company's bank account, the bank statement is entered in the system, either uploaded
electronically or entered manually, before being confirmed. If payments are initiated
Further Information externally by the customer, the bank statement provides notification of payment. The
payments are matched in the system to the open invoices before being cleared.

©© 2013 SAP AG. All rights reserved.


Order-to-Cash (Third-Party Order Processing – Material)
Process Details: Processing Receivables and Payments

Processing Processing
Supplier Payables and Click process
Invoices Payments chevrons for details

Processing
Processing Processing Processing Third-Party
Creating
Purchase Requests for Purchase Delivery
Sales Orders
Requests Quotation Orders Notifications
Processing Externally-Initiated Payments by Incoming X
… Bank Transfer

Creating Enter a Process a Allocate a Clear a


Customer remittance bank payment payment
Invoices advice statement
i i i i

Click here to hide process variants

Processing Externally-Initiated Payments by


i
Incoming Check Further Information
Scenario Process Description Processing Externally-Initiated Payments by
Explorer i Incoming Check with Lockbox Performed by
The Processing Receivables and Payments business process enables the processing of Accounts Receivables
incoming payments, initiated either internally by your company or externally by your Processing Externally-InitiatedAccountant
Payments by Multiple
customers. The process uses country-specific payment methods. i Incoming Checks
Scenario/Processes Processing Incoming Payments In the Work
by Bill Center(s)
of Exchange
Payments can be made manually, or automatically via a payment run in which the system Receivables
proposes open items for payment. You then release the payments and the system i posts
Processing Incoming Payments with Petty Cash
Payment Management
them to accounting. You create the payment medium, either manually or as parti of anProcessing Internally-InitiatedLiquidity
Payments by Credit
Management
Business Value
automatic run, using files for direct debit or credit card payments. It is also possible to upload
Card
credit card statements to pre-confirm payments. When the payments are credited i to the
Processing Internally-Initiated Payments by Direct
Scenario Flow company's bank account, the bank statement is entered in the system, either uploaded
i Debit
electronically or entered manually, before being confirmed. If payments are initiated See also with Accounts
Further Information externally by the customer, the bank statement provides notification of payment. i The Processing Receivables and Payments
<Documentation1 Title>
payments are matched in the system to the open invoices before being cleared. Maintenance
<Documentationn Title>

©© 2013 SAP AG. All rights reserved.


Order-to-Cash (Third-Party Order Processing - Material)
Business Value

Order Procure Settle

Receive
Send Third- Acknowledge Create a Process
Supplier
Create Create Create Party a Third-Party Third-Party Payables Post to
Invoice and
Opportunity Sales Quote Sales Order Puchase Purchase Delivery and Ledger
Create
Order Order Notification Payments
Invoice

Scenario Overview Key Benefits


Explorer This scenario enables companies to sell  This provides the ability for a customers full needs to be met by the company even
product that will be shipped directly from when product is not held in stock.
the vendor to the customer without need  This avoids customers going to competitors that may sell the product
Scenario/Processes to carry the product in stock.
 Third-Party Order Processing reduces overall supply chain costs by eliminating
This will enable a customers complete transportation, warehousing and shipment and administration of fulfillment of the 3rd
party product.
Business Value needs to be met by the company without
the customer having to go to either wait  SAP Business ByDesign supports all required process steps to execute and monitor
for product to be reshipped after being the Third-Party Order Processing process
Scenario Flow received from the vendor, or loosing  Automatic quote generation, processing and flexible pricing management
business to another company that can
Further Information fulfill the need.  Integrates operational processes with master data to ensure consistency between
orders, shipments, and invoicing
The company can now offer a broader  Scalable process for revenue recognition supporting different accounting principles
range of products than those in inventory
 Built-in analytics enables a drilldown to the profit and loss result alongside
and make margin on product that is not
©© 2013 SAP AG. All rights reserved. dimensions like products, customer groups, and distribution channels.
carried in inventory.
Order-to-Cash (Third-Party Order Processing - Material)
Scenario Flow

Purchase Sourcing Purchase Third-Party Receivables


New Sales Requests and Requests Order Supplier / Cash &
Business Orders and Orders Contracting and Orders Fulfillment Invoicing Liquidity Mgt

Processing Processing
Supplier Payables and
Invoices Payments

Creating Processing Processing Processing


Creating Processing
Sales Requests for Purchase Third-Party
Sales Purchase
Order Quotation Orders Delivery
Quote Requests
Notifications

Receivables /
Customer Cash
Invoicing & Liquidity Mgt

Scenario Explorer

Creating Processing
Scenario/Processes Customer Receivables and
Invoices Payments

Business Value

Scenario Flow

Further Information Legend


Process related Work center in which
to Financials process is performed
Process
mainly Work
driven by Business
the user Center document flow
©© 2013 SAP AG. All rights reserved.
Order-to-Cash (Third-Party Order Processing - Material)
Further Information

Scenario Do you want to try it out? Do you need more information? Do you want to discuss with others?
Explorer
Self-Enablement Systems More Details Forum
If you want to try out the business SAP provides a complete product Get in touch with experts to
Scenario/Processes scenario, click here.* documentation, covering all discuss your specific
aspects of the business scenario. requirements. To enter the
For more details, click here. community, click here.*
Business Value

WIKI
Scenario Flow VV In addition to the product
documentation, SAP provides
Further Information Wikis that describe additional
aspects of SAP Business
ByDesign.
To access the WIKI, click here.*

©© 2013 SAP AG. All rights reserved.


* Note that to access the links above you need to have a user in SAP Business Center. If you cannot access the page directly and if you are using Microsoft Internet Explorer®, please
check http://support.microsoft.com/kb/890474.

You might also like