DATABASE

OBJECT
FORMS
 WHAT ARE FORMS ?
• A form is a printed, digital or typed document with blank spaces for insertion
of the required or requested information. Access provides Forms, which
prompt the user to provide information that can be fed into the database.
Forms allow user to add and update data in one record at a time in a table.
• Access provides three main views in which a Form is displayed :
• Form View – This view is used to enter or edit data.
• Design view – This view is used to adjust the design of your form. It gives
you a more detailed view of the structure of form like Header, Detail and
Footer sections for form.
• Layout View – This view is used to change the look and feel of a form.
 CREATING NEW FORM IN ACCESS USING FORM WIZARD
• The Form Wizard is an in-built feature in Microsoft Access which makes the
form creation easy and fast.
• On the Create tab in the Forms group, click Form Wizard. The wizard starts.
From the Tables/Queries drop-down list, select the table (or query) to base
the form on. The fields for the selected table load in the Available Fields list
box.
•
•
• Select the layout for the form. Your options are "Columnar", "Tabular",
"Datasheet", and "Justified".

• Click Next >.
• Enter a title for the form.

• Select an option for the viewv you want to open the form in. Your options are:
 Open the form to view or enter information (opens in Form view).
 Modify the form's design (opens in Design view).
 • Click Finish. The form loads in the view you selected.

FORM VIEW DESIGN

VIEW
 CREATING A FORM USING FORM DESIGN

Step 1: After opening the database to which you would like to add a new form,
select Form Design from the Create tab on the Access ribbon
This will open a blank form in Design View as shown in the screenshot below.
Step 2: Make sure that the Design tab under Form Design Tools is
open on the Access ribbon. Click on Property Sheet.

This will open the Property Sheet panel as shown in the

screenshot below
This will open the Property Sheet panel as shown in the screenshot
below.
Step 3: In the Property Sheet window, click on the tab labeled Data. From the Record
Source dropdown list, select the table that contains the fields you want to include in
your form.
Step 4: After selecting a table, click on the Add Existing Fields button
on the Access ribbon.
Step 5: Click on a field in the Field List panel that you want to add to the form.
Hold down the mouse key and drag the field to the position on the form where
you want it to be located.

After placing the field, you can resize both the field label and content boxes
by clicking and dragging the boundary boxes around the field name.