Definition

Coffee Shop Management System

 Coffee Shop Management System is based on a concept to maintain orders and
management of a particular coffee shop.

 There are two sections in this project, they are Coffee Ordering and Admin panel.

 By using this system, we can maintain ordering records of a day. By selecting Coffee
Order the system displays a list of Available coffee drinks and the user has to place an
order with item quantity. After that, he/she proceeds towards Order confirmation and
Payment methods.
 introduction
 Now, talking about the Admin Panel, an admin has full control of the
system.

 He can view Total cash and card transactions of the day, add coffee
items, delete items, list instant items, item counter, backup system,
preview instant orders. While adding coffee items, the user should fill up
the Item’s name, item’s quantity, item’s serial number (without
repeating) and price.

 The system also displays customer’s card number with transaction

amount for daily records. All the coffee orders of a day can be previewed
easily from Instant Order Preview Option from the Admin Panel.
 Features
• 1.Ordering System.

• 2.Login System.

• 3.Admin Panel.

• 4.Displays total Cash and Card Transaction.

 
• 5.Add and Delete Coffee Items.

• 6.Item counter.

• 7.Instant order preview.

 SCOPE
• This management system will be designed to minimize the manual work in
maintaining Managing Employee & Customer details, working of Token
system, working with Offers to be applied in coffee shop,
generating Reports according to the working of system and Menu Card for
coffee shop and other managements in coffee shop.

• this system is designed to allow an admin to manage the employee records,

Customer records, Products records and other managements in coffee
shop.

• It aims to maximize the productivity and provide improved managed

System. This System will be easy to understand and use.
 This system will help to manage and run the cafe shop systematically.

 In this management system, we will provide an app that can be used

by cafe's employee to take order.

So that owner of shop can evaluates the whole system.

This will ultimately lead to hire less waiters and create and
opportunity to appoint more chefs and better shop to serve coffee
faster.
 Objectives
 Almost 80% of the population are coffee lovers

 A place with good ambience where people can escape from their daily

stress and cherish with a morning cup of coffee. 

 Our café offers home style delicious breakfast and snacks.

 We focus on finding the most aromatic and exotic coffee beans.

 We have a romantic ambience which attracts youth.

 Our café has spectacular interior designs with stupendous taste of coffee.

 We have attached our menu which contains multi-cuisines at attractive prices.

 In this paper, we have done SWOT analysis of our café to know our strengths

and weaknesses.

 We have also analyzed our opportunities and threats from the external environment.

The usage of coffee shop management system would ultimately reduce the overall
management costs thus ensuring greater profits and reduced burdens.

The system is very easy to use and can adjust into any business frame.
 EXISTING SYSTEM
• At present traders maintain their day to day transection where a waiter
has to go at each table and takes the order. And give to the chef and the
must be passed to the cashier.

• During this process it takes lots of time and customer must wait till the
process. Only single system is used during this process.
 Problems in existing system
 General Problem

• General problems include that basic file and data organizing system for
existing system. Some of them are following

Required more time for searching old files and details of the products.
No proper stores and organization technique for the files and data of
customers.
Require lot of paper invoice for the product.
Difficult to prepare sales reports on daily basis.
Difficult to remember prices for small-small things.
 Problems in existing system
 Technical Problem

• The following are some technical issues with existing shopping system

It requires space for keeping all the registers and files of the shop i.e.
sales.
Difficult to maintain the sales record by owner or manager.
Less Secured
Difficulties in checking the available stock of items.
Files may be damaged by cockroaches or some insects.
 Problems in existing system
Financial Transaction / Data Calculation

• The following are some data problems can be there in existing shopping system.

Sometime the manual calculation may be incorrect.

Difficulty to generate sales reports.
Difficult to manage customer’s record in more rush.
All the above issues are covered in online shopping system.
The system is work on computer, so there are no chances of calculation problem.
There is a separate database records stored in a hard disk.
It provides most secured way for shopping.
Easy to generate daily sales reports.
Easy to check the available stock of products. v
User friendly GUI.
 Proposed System
 The proposed system provides user friendly interface and also provides
powerful and efficient database management system.

The system provides proper security and reduces the manual work.

The proposed software will solve all the problem they are facing now.

 This software is designed such way that it will generate the bill automatically
every order in time.

This software also equipped with to enter the details of each employee in the
organization, it help them to track each employee.
 proposed system will help the user to reduce the workload and mental
conflict. Through this system it is possible to print various reports and bills
for the organization..

 Data and record are managed in centralized database.

 Data is secure and easy to retrieve, store, and analysis, so chances of

miscalculations and occurrence of error are very less.
 Advantages
• The system is very simple in design and to implement. The system requires very low system resources and
will work in almost all
configurations.

• It has got following advantages: 

User friendly application. Secured database.

Fast processing.
Data can be updated easily.
Database records can be maintained in computers.
Any records can be retrieved when required.
System reduces manual workload.
Redundancy of data is avoided.
Records can be searched and sorted easily.
Less error prone and accuracy is maintained.
Provides data reports.
Helps to maintain accounts.
 Limitations
• Every system has some limitations,some of the limitations of Coffee Shop
Management system are:

It is a Stand Alone System.

It can be used by a Single Person.
As it is machine dependent, machine failure may result in data loss.
Some manual data entry required.
 Feasibility Study
• The feasibility study is major factor, which contributes to the analysis
and development of the system. The decision of the system analyst
whether to design a particular system or not depends on its feasibility
study.

1. Operational Feasibility:

The introduction to this system is not going to hamper any user of the system.
This system is useful for administrator of any division of Starbucks
Corporation.
This system is very flexible and user friendly.
This system provides GUI application.
2. Technical Feasibility:

This feasibility deals with technicality of the system. Instead of storing data
of Product & Employee in manual way this System is fully automated
No efficient manpower is required to handle the system.

3. Economical Feasibility:

This area is concerned with cost incurred for the development and
implementation of the system .The maintenance of the system on the other
hand and the benefits derived from it .The cost benefits analysis is
effectiveness of the system.
 The benefits and savings obtained using the system is far more compared
to the invested cost as it reduces operational costs through lower bills.